BOARD MEETING MINUTES - SEPTEMBER 14, 2009 Return to Board Minutes Central

Roll Call: Lisa Pruka • Terri Clingerman • Jo Roach • Ann Shaw • Megan Harrison • Paige O’Donnell • Lisa Weeks • Carol Clark

Members Absent: Michelle Canfield

Call to order: 5:06 pm PDT by Lisa Pruka

1. Recording Secretary’s Report: Jo Roach
The August 2009 board meeting minutes were approved via electronic vote.

2. Corresponding Secretary’s Report: Terri Clingerman

• AKC Correspondence

  • Wrote Chris Phillips at AKC to request that AKC grant an ILP/PAL number to LaurieAnn Pepin’s “Maggie Rose.”

  • Returned BCSA’s ballot for the 2009 AKC Lifetime Achievement Awards.

  • BCSA is approved to hold puppy/veterans sweeps on 11/21/09 in W. Springfield, MA.

  • Results from the following events have been received and processed: 2009507005

  • Approval for events 210507001, 210507002, 2105070023 (agility trials 1/15/10, 1/16/10, 1/17/10) is pended due to needing the fee, disaster plan, judging assignments and club officer signature.

  • Received a request for grant support from AKC’s Canine Health Foundation.

• Other Correspondence

  • Wrote from LaurieAnn Pepin to tell her that the board has asked AKC to grant an ILP/PAL number to her dog “Maggie Rose.”

  • Sent Nancy Little an announcement regarding nominations for the 2009 Outstanding Sportsman Award. Members nominate candidates and the award is presented at our national specialty. Received nominations from members.

  • Sent Nancy Little an announcement regarding the finalists for AKC’s Lifetime Achievement Awards. BCSA can cast one vote, and the board is looking for member input.

  • Received a request from BCCGLA for funds for their 2009 specialty and health testing clinic.

  • Received an update from Steve Hamilton regarding the Genetic Analysis of Noise Phobia in Border Collies Project. The update included a copy of an article that was published after the project: Intrabreed Stratification Related to Divergent Selection Regimes in Purebred Dogs May Affect the Interpretation of Genetic Association Studies, published in the Journal of Heredity 2009:100.

  • Received a request from Pat Mann to ask AKC to grant “Twister” an ILP/PAL number.

  • Received many recommendations from BCSA members that BCSA vote for Sharon Anderson for the 2009 AKC Lifetime Achievement Awards in the Companion Events category.

  • Received a copy of the presentation that Arthur Sorkin gave on Border Collies at the 2008 WDJAA Institute.

  • Received an affiliate club membership application form from the Sierra Nevada Border Collie Club.

3. Treasurer’s Report: Ann Shaw

Implemented prorated membership dues (shown below) as approved by Board last year and issued refunds to those that had overpaid.

4. Interim Business Transacted by E-Mail

4.1. Board Votes

Motion 2009-15 made by Jo Roach to approve the minutes of the August 2009 BCSA Board meeting. Second - Ann Shaw. In Favor - Paige O’Donnell, Terri Clingerman, Megan Harrison, Lisa Weeks. Abstain - Michelle Canfield

Motion 2009-16 made by Ann Shaw to approve reimbursement to Nutmeg Border Collie Club for $50.00 Supported Entry 8/22/09 and $50 Match Show 8/22/09. Second - Michelle Canfield. In Favor – Unanimous.

Motion 2009-17 by Megan Harrison to approve the following new members as submitted by our membership chair; Jill Wanie, Laura Everson, Kathy Wagenknecht, Meredith Biel, Lisa Davis, James Bahr, Diane Sanders, Heidi Spiegel, Amy Galperin, Michelle Persian, Ann Braue and Cheryl Leatherman. Second - Ann Shaw. In favor – Unanimous.

4.2. New Member Applications
The following new membership application was approved:

• Sierra Nevada Border Collie Club (Gardnerville, NV)

Motion to approve the new membership application by Jo Roach. Second – Terri Clingerman. In Favor – Unanimous.

5. Committee Business/Reports:

5.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.

5.1.1. Herding: Volunteer Needed

5.2. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.

5.2.1. General Education: Catherine Swain
No report.

5.2.2. Historian: Ronni DeLay
No report.

5.2.3. Juniors: Caitlin Kane
Three juniors are coming to the specialty.

5.2.4. Website: Ann Shaw
Regular site maintenance and updates.

5.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.

5.3.1. Affiliate Clubs: Emily Fish

• PNWBCC would like to thank the board for letting their club hold supported entries and sweepstakes.
  BCCofAZ was just approved for AKC accreditation.
  BCCNC had a successful Third Annual Specialty and Obedience Trial.
  BCCGLA has updated their officers on the BCSA website.

• Motion to reimburse the BCCGLA for their $50 event grant and $100 health testing grant by Lisa Weeks. Second – Megan Harrison. In Favor – unanimous.

• The board also discussed developing a welcome packet for new affiliate clubs. Lisa Weeks will work with Emily on that.

5.3.2. Agility Trial in April (Pennsylvania): Denise Thomas
Denise requested a change in dates to January. The required note has been sent to AKC and the date is now January for 2010.

5.3.3. Agility Trial in June (Michigan): Teri Dillon
We are waiting to hear if the Michigan group wants to hold the trial again next year. If not, we will offer the event numbers to other club members.

5.3.4. Borderlines: Donna Brooks Brisbin
No report.

5.3.5. Membership: Kathy Sours
New member applications have been forwarded to the board.

5.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier

• The board discussed who should be responsible for the judges contracts, the Judges Selection committee or the show chairs. The JS chair has a lot of work to do with just the selection process, let alone getting the contracts out. Carol Clark has experience with judge contracts and has volunteered to work with Sonja and take on the judges contracts responsibility.

• The board also discussed the possibility of online entries for next year’s specialty; more discussion to follow.

5.3.7. Specialty – 2009: Lisa Pruka and Paige O'Donnell
Entries are closed. Entry numbers are encouraging.

5.3.8. Specialty – 2010: Julie Bosier and Megan Harrison
Obedience judge Sharon Redmer is no longer able to judge for us at next year’s specialty. We will contact the judge who had the next highest number of votes, Brian Cleveland, to see if he is available.

We would like to invite the affiliate clubs to each host a night at the hospitality room.

5.3.9. Specialty – 2011: Emily Fish and April Bruce
The herding contract is about a week away from being finalized. We have the main portions done, just finalizing the extra activities. We have a herding chair! Judy McQuain has stepped up to the plate and has already started forming her committee. Other contracts are being finalized and sorted out and will be done in the next few months. Positions are starting to fill and things are starting to really get rolling.

5.3.10. Versatility: Paige O’Donnell
Paige has received the materials from Tashia and will start processing the latest awards.

5.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.

5.4.1. Border Recorder: Cindy Geiss
Carol Clark and Cindy had a long phone conversation about how to proceed with this project and Carol discussed their ideas with the board.

5.4.2. Breeding Excellence Recognition Committee: Kim Sykes
No report.

5.4.3. Futurity Committee: April Bruce

• The board discussed how to support the futurity without impacting the specialty budget and decided to fund the expense of the sheep rental out of BCSA general funds if the futurity revenue is falling short. Eventually we would like the futurity to support itself but we realize it may take a few years before this becomes a reality.

• Some of the futurity nomination and confirmation steps are hard to understand and seem redundant. Megan will contact April and discuss this issue with her and see if some of these steps can be simplified.

5.4.4. Judges Education: Linn Klingel

• The board discussed our judges education materials. Some of the materials in the packet are outdated and the photo quality needs to be improved. There was a committee working on updating the JE materials and they hope to renew their efforts after the specialty. The board also would like to see a JE webpage set up on our website that would include an illustrated standard. Art Sorkin sent the board members a CD of his JE presentation that includes video. Thank you to Mr. Sorkin for providing this very helpful resource!

• Linn’s report:
  Emily Fish gave the JE presentation at BCCNC. I believe she had 14 present. Most were breeders and a few judges. She said it went well. I expect a list of names from the show chair shortly for my files. Emily volunteered to do more if needed.

• The August Judges Institute went well. As usual, Jen Thompson was critical to it by bringing 6 dogs to work with!
  I thank her and her helpers and their dogs. Without them I could not have done it. This institute has BC's every other year. There were 17 in participants this year. This is for future judges.

• A JE presentation will be made at the Dallas Fort Worth Judges Association March 2010 Breed Education series hosted by the Fort Worth KC.

5.4.5. Judges Selection Process: Sonja Donaldson

• Voting has commenced for 2011 National Specialty Judges, voting ends 10/31/09.

• Contracts were sent out for 2010 judges, and signed copies received back from a few judges. The 2010 contracts were sent out with the wrong show/trial dates. Per direction from the BCSA President, judges have been notified by email of the correct dates and asked to acknowledge the new schedule and make those changes on the hard copy they sign and return. This will provide a legally- binding contract once initialed by me. Sharon Redmer has informed me that she will be unable to judge obedience for us in 2010 because she agreed to another commitment after receiving the contract with the incorrect dates. I have written an apology to Sharon and advised her that the BOD will be reviewing this issue.

• Once the 2011 voting is over and tabulated, I will have an opportunity to prepare a draft revision of the JS Process. Changes will include a limitation on judging only once every 5 years, reduction of the specified number of nominations required to be put on the ballot, a process to follow if nominations/voting do not meet the criteria specified in the process (e.g., tie votes, minimal voter participation), time limitations for receiving responses and Bios from nominees, guidelines for judging fees, terms for judging (e.g. - can a judge enter other venues?), a schedule to be implemented annually, etc. Please provide additional suggestions to me for the upcoming revision by November 15, 2009.

• The new program for selection of judges by the membership has in general been successful, despite the issues we have encountered. It is a significant accomplishment that the membership now chooses judges. The program has been accepted as a fair process by the general membership. The condensed schedule has created some problems, a more realistic schedule with an established annual timeline and revised policy should make the program run smoothly in the future.

• It is becoming more difficult to identify and retain well-qualified Specialty judges, in part because of the small pool of conformation judges who are Border Collie breeders and the number of herding judges we require each year. Many of the qualified breeders do not wish to judge Futurity or Sweeps because they want to enter. The pool of desirable herding judges is diminished each year as we require 3-4 judges each year and have a 5 year limitation. The BOD should consider a lesser limitation, perhaps four years, for herding judges. Suggestions about how we can identify and encourage potential well-qualified judge candidates for the National Specialty would be appreciated.

5.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).

5.5.1. Breeder Referral: Karen Herceg
No report.

5.5.2. Rescue Committee: Linda Ramas

• Linda has been sending out emails to various rescues asking for updates to their information.

• Gail Storm has several ideas on how to utilize the money in the dedicated rescue fund. After the specialty we will work on putting together several forms to post on the website to make it easier for rescue groups to apply for this money. Gail would like to be the chair of the rescue fund. She will work with Linda to make this a better resource for rescue groups.

• The board discussed if we still want to require BC rescue groups or individuals to be BCSA members before they can apply for grant money?

  • Motion to discontinue requiring BCSA membership in order to apply for BCSA rescue grants by Ann Shaw. Second – Terri Clingerman. In favor – Unanimous.

5.6. AKC Community
Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.

5.6.1. AKC Delegate Business: Carol Clark

• Carol has been published twice in the AKC Gazette as our delegate nominee. Now we wait for the AKC board to vote to approve her at their October meeting. Carol will then be able to attend the December delegate meeting.

• The board discussed the AKC Registration Pledge Challenge and decided to participate.

5.6.2. AKC Gazette Columnist: Terri Clingerman
No report.

5.6.3. Legislative Committee: Linda Baron
No report.

5.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.

5.7.1. Health: Angie Roesch
The board discussed health testing at the national specialty and whether the costs for these tests should come out of the specialty budget or from the health fund. Historically we have subsidized the costs of the health testing by charging people less than the actual cost of the test. Also discussed was the possibility of opening the health testing to all breeds at the specialty.

5.8. General Club Administration
These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.

5.8.1. BCSA Announce & Suggestion Box: Nancy Little
No report.

5.8.2. BCSA Online Fundraising Store with Ivars: Angel Duffy
Items for specialty are being ordered through Angel and Ivars.

5.8.3. Finance Committee: Beth Bartholomew
No report.

5.8.4. By-Laws Committee: Michelle Canfield
No report.

5.8.5. Code of Ethics Revision Committee: Linda Ramas
Lisa forwarded the comments from the board to the committee for review. The committee members are waiting until after the specialty to complete the revision since almost all the committee members are also on the 2009 specialty committee.

6. Old Business

6.1. AKC Outstanding Sportsmanship Award medallion
The board selected the winner of this award from the nominations submitted by the membership. The winner will be announced at our specialty.

6.2. Committee reports for Annual Meeting at National Specialty.
Each board member is to remind their committees to submit their reports for the annual meeting by the end of September.

7. New Business

7.1. AKC Approval Process for New Border Collie Judges
A member wrote the board asking if there was any way that the BCSA could step in to help speed up the approval process for a potential AKC Border Collie breed judge. The member felt this prospective judge was highly qualified and expressed frustration about the length of the process. Unfortunately, the BCSA is not involved in the judge approval process and all candidates have to go through the same process. Terri will send a response to the member from the board.

7.2. Agenda items for annual meeting
Terri reports that no agenda items have been submitted by the membership for the annual meeting.

7.3. PAL Request for Twister
The board decided to agree with AKC that Twister appears to be a mixed breed and deny the PAL application.

7.4. Suggestion Box Submissions/Input from Membership
No submissions.

8. Adjournment

8.1. Date of Next meeting
Monday, November 2, 2009, 5:00 PST

Adjournment motion at 8:06 PM by Terri Clingerman
Second: Ann Shaw
In Favor: Unanimous

Respectfully submitted by Jo Roach, BCSA Recording Secretary

Page Updated 10.30.2009

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