BOARD MEETING MINUTES - JULY 2009 Return to Board Minutes Central

Roll Call: Michelle Canfield • Lisa Pruka • Terri Clingerman • Jo Roach • Ann Shaw • Megan Harrison • Paige O’Donnell • Carol Clark

Members Absent: Lisa Weeks

Call to order: 5:05 pm PDT by Lisa Pruka

1. Recording Secretary’s Report: Jo Roach
June 2009 board meeting minutes were approved via electronic vote.

2. Corresponding Secretary’s Report: Terri Clingerman

• AKC Correspondence

  • Received AKC’s ballot for their Lifetime Achievement Awards. This year’s nominees are:
    Conformation - Sandra Goose Allen, Jean Fournier, Helen Lee James
    Companion Events - Sharon Anderson, Shirley Indelicato, Jill Jones
    Performance - Jo Ann Frier-Murza, Jacqueline Mertens, Wayne Price
    The due date to return the ballot is 9/14.

• Other Correspondence

  • Received a request from Laura Krupa to ask AKC to grant an ILP/PAL number to her dog “Sydney.”

  • Answered various puppy and breeder inquiries by referring people to our breeder referral page on the BCSA website.

  • Received a request for BCSA to endorse a children’s book featuring a Border Collie that does Search and Rescue work. Replied with an endorsement from the board.

  • Received a question regarding scheduling at the 2009 national, replied with the answers.

3. Treasurer’s Report: Ann Shaw

• Payments have been received via PayPal for trophies, BCU and banquet.

• Set up Money Market account on PayPal. We will receive interest on our PayPal account balance (0.12% average daily yield as of 7/2/09).

• The June Agility Trial was a great success with a profit of $3,913.05 as of July 6. We are waiting on final expenses.

• Quarterly reports sent to Beth Bartholomew.

4. Interim Business Transacted by E-Mail

4.1. Board Votes
Motion 2009-11 made by Jo Roach to approve the minutes of the June 2009 BCSA Board meeting. Second - Michelle Canfield. In Favor – Unanimous.

4.2. New Member Applications
The following new membership applications were approved:

• Kendra Hayes (Miami, FL)
  Sponsor – Paige O’Donnell

• Robin and Richard Clark (Park Hills, KY)
  Sponsor – Karen Herceg

• Susan Rolek and Pam Fish (Des Plaines, IL)
  Sponsor – Lisa Pruka

Motion to approve the new membership applications by Jo Roach
Second – Ann Shaw
In favor – Unanimous

5. Committee Business/Reports:

5.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.

5.1.1. Herding: Volunteer Needed
Megan will send out another Announce to request a volunteer to chair this committee.

5.2. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.

5.2.1. General Education: Catherine Swain
No report.

5.2.2. Historian: Ronni DeLay
No report.

5.2.3. Juniors: Caitlin Kane
Caitlin would like to do an article for Borderlines about our first Juniors scholarship recipient.

5.2.4. Website: Ann Shaw

• 2009 Specialty: More pages activated. Trophy eDonation form set-up. We now have electronic forms for trophies, BCU and banquet. All of these have a PayPal payment option.

• 2010 Specialty: More pages activated.

• 2011 Specialty: More pages activated.

• Electronic membership and sponsor forms being used.

• The BCSA site now has 1301 pages.

• Regular site maintenance and updates.

5.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.

5.3.1. Affiliate Clubs: Emily Fish
Emily has contacted the affiliate clubs to request updates on club officers but had only heard back from the AZ club as of our meeting date.

5.3.2. Agility Trial in April (Pennsylvania): Denise Thomas
Denise sent a financial report to the board and this trial made a profit of $2566.

5.3.3. Agility Trial in June (Michigan): Teri Dillon
Terri sent a financial report to the board and this trial made a profit of $3080 after final expenses. Thank you to our members who worked hard to make both of these agility trials successful.

5.3.4. Borderlines: Donna Brooks Brisbin
The deadline issue for the next BL issue is 15 July.

5.3.5. Membership: Kathy Sours

• New member applications have been forwarded to the board.

• The board would like to get PayPal set up to let members renew online. Ann and Kathy are working on this.

5.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier
Nothing new to report.

5.3.7. Specialty – 2009: Lisa Pruka and Paige O'Donnell

• The premiums are done and ready to be put up on the website. There will be printable PDF entry forms available for ease of entering.

• An eight page General Information booklet is being sent out courtesy of Nancie Mages – thank you Nancie!

• The specialty wear order information is online and can be ordered via PayPal or mail in payment.

5.3.8. Specialty – 2010: Julie Bosier and Megan Harrison

• Julie and Megan are working with Sonja to finish up the judges contracts.

• An updated budget will be forwarded to the board.

5.3.9. Specialty – 2011: Emily Fish and April Bruce

• Our main focus this year is to get all of the contracts in place, make sure we start the process of fundraising, getting committees ready, and promoting our national.

• At this time we have the fairgrounds contract complete, we are in the process of working on the herding facility, we will start in the next month negotiating with the hotels, and finalizing the secretary (we have a couple of bids we are comparing with different options).

• The PNWBCC club has just completed a fundraiser for the national and has others in the works to support the national directly. This past weekend members of our club volunteered their time to work the regional USDAA agility trials. As of right now, I am not sure what the final total we made, but will get that to the BOD as soon as I know. A big thank you should go out to those members who took their Saturday and volunteered their time to work the trial.

• Thanks to Ann, the website has been created and we have just put a committee list up. I am in the process of finalizing some committee chairs who had offered when we put the bid in, but are waiting for a confirmation before publishing their names. After that, then I will start down the list of volunteers and start asking them to do certain jobs.

• Please let us know if you have any specific questions. When contracts get more finalized I will send out an updated budget. In the meantime, things are constantly growing to make this national a special one. Hope to see you all "Way Out West" in 2011!

5.3.10. Versatility: Tashia Lund
Tashia has resigned as chair of this committee. Paige O’Donnell has volunteered to take over as versatility chair and will also be the board liaison for this committee.

5.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.

5.4.1. Border Recorder: Carol Clark
The board discussed some of Carol’s ideas and decided to re-name this project the BCSA Yearbook. In the first issue we hope to include historical information, notable breed “milestones” plus information from the national specialty. Carol will send out an Announce to request information and ideas from the membership.

5.4.2. Breeding Excellence Recognition Committee: Kim Sykes
No report. Lisa Pruka is updating the ROM pages as she gets the information. We would really like to see some work done on the breeding excellence recognition ideas that were discussed by the previous board.

5.4.3. Futurity Committee: April Bruce
No report. Ann and April have been in contact about entry fees.

5.4.4. Judges Education: Linn Klingel
Paige and Megan will be preparing for the JE at the national specialty. Linn may or may not be able to attend. If Linn can attend then she will do the JE presentation. Lisa Pruka will make sure we have sheep available for the herding demonstration part of the JE at the national specialty.

5.4.5. Judges Selection Process: Sonja Donaldson
According to our JS timeline, the bios and a ballot for the 2011 national specialty judge nominees were supposed to be in the current issue of Borderlines but this did not happen. The board discussed a revised the voting timeline to try to get back on track. All efforts will be made to include the judge bios and a ballot (to avoid a separate mailing) in the next issue of BL. This means that since the next issue of BL should be out to members in September, the new voting deadline will be 31 October. Members will be able to copy or cut out the ballot from their issue of BL if they want to mail in their ballot or they can vote online from our website.

5.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).

5.5.1. Breeder Referral: Karen Herceg
Some breeders have asked to have their names removed from our breeder referral page due to tax issues in some states. At this time the board feels the referral page is still a good benefit for our members and others and we will list those BCSA member breeders who want to be listed.

5.5.2. Rescue Committee: Linda Ramas
Linda is working with Megan and some rescue groups on articles for Borderlines.

5.6. AKC Community
Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.

5.6.1. AKC Delegate Business: Carol Clark
Carol has joined the board email list and will participate in our board meetings. The procedure to have Carol named our delegate by AKC is a lengthy one.

5.6.2. AKC Gazette Columnist: Terri Clingerman
The next column will be short as that issue will include all the breeds rather than just a few groups. If you have any ideas for articles you would like to see in our Gazette column, please contact Terri.

5.6.3. Legislative Committee: Linda Baron
Linda has been busy sending out legislative information via Announce.

5.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.

5.7.1. Health: Angie Roesch

• Frequency of the Exercise-Induced Collapse Gene in Diverse Breeds
  http://www.akcchf.org/research/grants/search/index.cfm?search=numberd&display=results&number=1190

• Evaluation of Multidrug Resistance Genes in Primary Canine Lymphoma Cells Exposed to Enrofloxacin and Prednisolone
  http://www.akcchf.org/research/grants/search/index.cfm?search=numberd&display=results&number=1226

• The board reviewed the above AKC CHF health study grant requests. Jo Roach motioned to sponsor each study in the amount of $1000 with the money to come from our AKC-CHF donor advised account. Second – Paige O’Donnell. In favor – Unanimous.

• As of July 2, 2009, our AKC CHF donor advised fund balance is $11,523.

5.8. General Club Administration
These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.

5.8.1. BCSA Announce & Suggestion Box: Nancy Little
As of June 30th, 2009, there are 352 subscribers to BCSA_Announce. For reference, in October of 2008 there were 375 subscribers and in February of 2009 (just after removing the non-renewing members) there were 341 subscribers.

5.8.2. BCSA Online Fundraising Store with Ivars: Angel Duffy
Angel continues to work on updating our store. Items for the specialty have been ordered through our Ivars store.

5.8.3. Finance Committee: Beth Bartholomew
Ann sent quarterly financial reports to Beth for review.

5.8.4. By-Laws Committee: Michelle Canfield
This committee continues to review the list of by-laws questions that was generated by the board.

5.8.5. Code of Ethics Revision Committee: Linda Ramas
The membership comment period has ended and Lisa will send the comments to the board for review.

6. Old Business

6.1. BCSA Sponsored Trials
We discussed developing a general policy for members to follow when they host trials that are sponsored by BCSA. Paige will work on a draft of this policy and present it to the board.

6.2. Delegate
Welcome to Carol Clark! We have sent the paperwork in to AKC for Carol to be named as our delegate and now we wait for the process to happen. Carol’s name has to appear in two issues of the AKC Gazette as a potential candidate and then she has to be voted on by the AKC board to be seated.

6.3. Herding Trial in Genoa City, WI, May 1 and 2, 2010
The collie club has sent a letter relinquishing this trial date to us. Lisa Pruka has received information from the person who owns the facility where the trial will be held. Lisa will come up with a basic budget and forward it to the board for approval and then find someone to chair the trial.

6.4. Janet Larson Versatility Award
At past specialties, we have inadvertently allowed altered dogs to compete in the non-regular Herding Titled class at the national specialty which we have since found out is not allowed by AKC. The only class that AKC allows altered dogs to compete in where the class winner moves on to Best of Breed is the Veterans class. The board felt that in order to continue to allow dogs to earn points towards the JL award from the conformation classes that we needed to come up with a conformation class for altered dogs to compete in. This seemed like the fair thing to do since many of the performance dogs competing for the JL award are altered due to spay/neuter contracts. A board member heard about a Working Dog Sweepstakes class held by a local corgi club (and also by the Belgian Sheepdog Club of America at their national specialty). We quickly modeled this new sweepstakes class after these examples and requested approval from AKC in order to get the premium out in time. We will see how this class works at this year’s specialty and make changes as needed. This class will be held with the other sweepstakes classes and judged by the sweepstakes judge. Entry information about the class is in the premium.

7. New Business

7.1. AKC Lifetime Achievement Awards.
AKC has sent us the names of the nominees for this award. Terri will send out an Announce to request member comments. The board needs to have our club’s vote back to AKC by 14 September.

7.2. PAL Approval for Sydney.
The board was contacted about reviewing Sydney’s PAL application. Terri Clingerman motioned to approve Sydney’s PAL. Second – Michelle Olsen. In Favor – Unanimous.

7.3. Suggestion Box Submissions/Input from Membership
No submissions.

8. Adjournment

8.1. Date of Next meeting
Monday, August 3, 2009, 5:00 PDT

Adjournment motion at 7:13 PM by Ann Shaw
Second: Megan Harrison
In Favor: Unanimous

Respectfully submitted by Jo Roach, BCSA Recording Secretary

Page Updated 07.26.2009

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