BOARD MEETING MINUTES - JUNE 1, 2009 Return to Board Minutes Central

Roll Call: Michelle Canfield • Lisa Pruka • Terri Clingerman • Jo Roach • Ann Shaw • Megan Harrison • Paige O’Donnell • Lisa Weeks

Members Absent: None (Terri joined the meeting part way through)

Call to order: 5:05 pm PDT by Lisa Pruka

1. Recording Secretary’s Report: Jo Roach
May 2009 board meeting minutes were approved via electronic vote.

2. Corresponding Secretary’s Report: Terri Clingerman

• AKC Correspondence

  • Requested that AKC grant a PAL application to Pat Hemrich’s “Pearl.”

  • Received a letter from AKC inviting BCSA to host a “Meet the Breeds” booth at the AKC/Eukanuba National Championship in Long Beach, CA this December. Our reply is due by 9/1. We are also invited to advertise in the catalog, and sponsor medallions for WD, WB, BOB, BOS, and BBE plus medallions for the top scoring obedience and agility dogs.

• Other Correspondence

  • Replied to Pat Hemrich, saying that we will request that AKC grant “Pearl” a PAL number.

  • Received an email from Kelly Whiteman, asking questions about the March minutes and saying she is against supporting the Bluegrass Sheepdog Trial. Replied with the answers.

  • Answered various puppy and breeder inquiries by referring people to our breeder referral page on the BCSA website.

  • Sent Judi Amore and Emily Fish email notification and written letters regarding the outcome of the hearing.

  • Received an application for our Juniors scholarship.

3. Treasurer’s Report: Ann Shaw

• PayPal account opened.

• PayPal shopping cart set up for 2009 Specialty items.

4. Interim Business Transacted by E-Mail

4.1. Board Votes

• Motion 2009-07 made by Jo Roach to approve the minutes of the May 2009 BCSA Board meeting. Second - Ann Shaw. In Favor – Unanimous.

• Motion 2009-08 made by Jo Roach to approve the minutes of the special BCSA Board meeting held on 14 May 2009 to discuss a disciplinary hearing.  Second - Megan Harrison. In Favor – Unanimous.

• Motion 2009-09 made by Jo Roach to approve the new membership application of Catherine Price. Second - Ann Shaw. In Favor – Unanimous.

• Motion 2009-10 made by Jo Roach to approve the new membership application of Ingrid Oliver. Second - Michelle Canfield. In Favor – Unanimous.

4.2. New Member Applications
The following new membership applications were approved:

• Rachel Amado (Alpine, CA)
  Sponsor – Catherine Zinsky

• Mary Anne McManus (Naperville, IL)
  Sponsor – Myra Westphal

Motion to approve the new membership applications by Ann Shaw. Second – Paige O’Donnell. In Favor – Lisa Weeks, Jo Roach, Michelle Canfield, Megan Harrison. Absent – Terri Clingerman.

5. Committee Business/Reports:

5.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.

5.1.1. Herding: Volunteer Needed
We still need a volunteer to chair this committee. Lisa Pruka will send out another Announce.

5.2. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.

5.2.1. General Education: Catherine Swain
Michelle will resend her comments to Catherine about the “Should you breed your dog” document that Catherine is working on.

5.2.2. Historian: Ronni DeLay
No report.

5.2.3. Juniors: Caitlin Kane
No report.

5.2.4. Website: Ann Shaw

• 2009 Specialty: Set up BCU eRegistration form as well as Banquet Ticket eOrder form and ability to pay with credit card via PayPal.

• Activated Membership eApplication and Sponsor eForm.

• Regular site maintenance and updates.

5.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.

5.3.1. Affiliate Clubs: Emily Fish

• We need to update the list of the affiliate club officers on our website.

• The board discussed providing financial assistance to our affiliate clubs each year to support self-sponsored events and health testing.

• Lisa Weeks motioned to reimburse each affiliate club up to $50 per self-sponsored event and $25 per BCSA supported event, with a maximum of two event reimbursements per club per year. Second – Ann Shaw. In favor – Paige O’Donnell, Megan Harrison, Jo Roach, Michelle Canfield. Absent – Terri Clingerman.

• Megan Harrison motioned to reimburse Affiliate clubs up to $100 per year to support health testing. Second – Lisa Weeks. In favor – Paige O’Donnell, Ann Shaw, Jo Roach, Michelle Canfield. Absent – Terri Clingerman.

• Clubs can apply for these funds by emailing the board to request approval prior to the event and then supply receipts to the Treasurer for expenditures after the event for reimbursement.

5.3.2. Agility Trial in April (Pennsylvania): Denise Thomas
No report

5.3.3. Agility Trial in June (Michigan): Teri Dillon
No report.

5.3.4. Borderlines: Donna Brooks Brisbin
No report.

5.3.5. Membership: Kathy Sours
New member applications have been forwarded to the board.

5.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier
Nothing new to report.

5.3.7. Specialty – 2009: Lisa Pruka and Paige O'Donnell

• Working out details of the raffles since Wisconsin law has specific raffle requirements

• The trophy chair resigned. Lisa and Paige have done most of the work on the trophies. Ann will get the trophy page activated on our website.

• The host hotel has been announced. See the website for details.

5.3.8. Specialty – 2010: Julie Bosier and Megan Harrison

• We will be getting the contract with Purina signed soon.

• We will be using a different show superintendent this time.

5.3.9. Specialty – 2011: Emily Fish and April Bruce
No report.

5.3.10. Versatility: Tashia Lund
Applications from this past quarter are being processed. Applications received from January – March are processed the first week of April, April - June the first week of July, July – September the first week of September, and October – December the first week of January.

5.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.

5.4.1. Border Recorder: Carol Clark
No report.

5.4.2. Breeding Excellence Recognition Committee: Kim Sykes
No report.

5.4.3. Futurity Committee: April Bruce
No report

5.4.4. Judges Education: Linn Klingel
Paige is trying to connect with Lynn to work out the details of JE for this year’s specialty.

5.4.5. Judges Selection Process: Sonja Donaldson
Nothing new to report.

5.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).

5.5.1. Breeder Referral: Karen Herceg
With the help of Kathy Sours and Ann Shaw, we have updated the Breeder Referral Directory on the BCSA website. We deleted those names listed that are no longer members, and changed information for those members that sent in updates with their membership dues.

5.5.2. Rescue Committee: Linda Ramas
No report.

5.6. AKC Community
Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.

5.6.1. AKC Delegate Business: Volunteer Needed
We have had a three members apply for this position (see Old Business).

5.6.2. AKC Gazette Columnist: Terri Clingerman
No report.

5.6.3. Legislative Committee: Linda Baron
No report.

5.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.

5.7.1. Health: Angie Roesch
No report.

5.8. General Club Administration
These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.

5.8.1. BCSA Announce & Suggestion Box: Nancy Little
No report.

5.8.2. BCSA Online Fundraising Store with Ivars: Angel Duffy
The board discussed various other items that could be offered through Ivars. Angel is looking through the catalogs sent by Ivars to get new ideas and hopefully we can offer some new items and increase our revenue through this store.

5.8.3. Finance Committee: Beth Bartholomew.
No report.

5.8.4. By-Laws Committee: Michelle Canfield
No report.

5.8.5. Code of Ethics Revision Committee: Linda Ramas
The code of ethics revision is ready to be posted on our website for review and comments by the membership. The comment period will be open for 2 weeks.

6. Old Business

6.1. BCSA Agility Trials
Nancie Mages has leftover hats that can be used for worker gifts at the specialty or at our sponsored agility trials.

6.2. Delegate
We received three applications to fill our AKC Delegate vacancy. The board reviewed the applications.
Terri Clingerman motioned to appoint Carol Clark as our interim delegate, to serve until our next election in 2010. Second – Megan Harrison. In Favor – Unanimous.

7. New Business

7.1. AKC Medallions for the Invitational
Paige motioned to sponsor medallions for all the venues at the AKC Invitational. Second – Terri Clingerman. In Favor – Unanimous.

7.2. CHF National Parent Club Canine Health Conference
This is a biennial event in Saint Louis that our club usually sends a representative to. The board decided to ask our health committee chair, Angie Roesch if she would like to attend.

7.3. Sweeps/Futurity Judge
AKC has changed the rules (as of 1 January 2009) about what the person judging can exhibit in. The board discussed the possibility of designating one day in each of the venues as “the national specialty” event which would allow our judges to exhibit on the non-national specialty event days. The board did not come to a decision on this matter and tabled the discussion for now until we get more information from AKC.

7.4. Wisconsin AKC Herding Trial
The Collie Club trial has been hosting a herding trial at a nice location in Wisconsin; this is an established trial. The Collie Club is no longer able to sponsor this trial and is willing to relinquish the dates to us. There are enough BCSA club members who are willing to be responsible for putting on this trial. The board would like to see a budget for the trial before committing to sponsor it.

7.5. Juniors Scholarship
We received one application for the Juniors Scholarship. After the board reviewed the application, Michelle Canfield motioned to award the Juniors Scholarship to Kerri McWilliams. Second – Ann Shaw. In Favor – Unanimous.

7.6. Suggestion Box Submissions/Input from Membership
No submissions.

8. Adjournment

8.1. Date of Next meeting
Monday, July 6, 2009, 5:00 PDT

Adjournment motion at 8:00 PM by Michelle Canfield
Second: Terri Clingerman
In Favor: Unanimous
Respectfully submitted by Jo Roach, BCSA Recording Secretary

Page Updated 06.19.2009

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