BOARD MEETING MINUTES - MAY 4, 2009 Return to Board Minutes Central

Roll Call: Michelle Canfield • Lisa Pruka • Terri Clingerman • Jo Roach • Ann Shaw • Megan Harrison • Paige O’Donnell • Lisa Weeks

Members Absent: None

Call to order: 5:09 pm PDT by Lisa Pruka

1. Recording Secretary’s Report: Jo Roach
March 2009 board meeting minutes were approved via electronic vote.

2. Corresponding Secretary’s Report: Terri Clingerman

• AKC Correspondence

  • Received a request from AKC to review a PAL application, replied that the dog appeared to be a mix.

  • Mailed a letter to Dennis Sprung saying that BCSA opposes the potential $25 dog tax that was mentioned in AKC board minutes.

  • The results from agility trials #2009507003 and #2009507004 are processed.

• Other Correspondence

  • Received a formal complaint from Judi Amore against Emily Fish and presented it to the board at our April 2009 meeting. Mailed letters to Judi Amore and Emily Fish regarding the upcoming hearing. Received lists of witnesses for the hearing.

  • Received a request to review a PAL application from Pat Hemrich regarding “Pearl.”

  • Replied to Mark & Nancy Curtis that the board voted to request that AKC grant “Wildfire” a PAL number.

3. Treasurer’s Report: Ann Shaw

• Quarterly financials sent to Beth Bartholomew for review.

• Set up individual Specialty categories and divided currently combined income/expense to appropriate Specialty. Resulting reports uploaded to Board Yahoo Group.

• Due to a misunderstanding and incorrect information received by the board, we were not able to sponsor the Novice-Novice class at the Kentucky Bluegrass trial.

4. Interim Business Transacted by E-Mail

4.1. Board Votes
Motion 2009-05 by Michelle Canfield. The board has received charges preferred against BCSA member Emily Fish, by BCSA member Judi Amore, for alleged misconduct prejudicial to the best interests of the Club or the breed. The allegations involve being an accomplice to the theft of a Border Collie. The board feels that the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the Club and the breed. Therefore, according to the BCSA bylaws, the board shall entertain jurisdiction of the charges, and will initiate a hearing, conducted as required by the bylaws. Second - Ann Shaw, In favor - Unanimous

Motion 2009-06 made by Jo Roach to approve the minutes of the April 2009 BCSA Board meeting. Second - Megan Harrison, In favor - Unanimous

4.2. New Member Applications
The following new membership applications were approved:

• Judy Hackett (Brentwood, TN)
  Sponsor – Megan Harrison

• Sandra Pross (Termerance, MI)
  Sponsor – Denise Teal

• Caitlin Varhalla (Lake Elmo, MN)
  Sponsor – Ronni Delay

• Rene and Pat Woodworth (Winona, MN)
  Sponsor – Jacque Hoye

• Patricia Patton (Temperance, MI)
  Sponsor – Paula Donnell

Motion to approve the new membership applications by Paige O’Donnell
Second – Lisa Weeks
In favor – Unanimous

5. Committee Business/Reports:

5.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.

5.1.1. Herding: Volunteer Needed

5.2. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.

5.2.1. General Education: Catherine Swain

5.2.2. Historian: Ronni DeLay

5.2.3. Juniors: Caitlin Kane

5.2.4. Website: Ann Shaw

• 2011 Specialty pages set up.

• 2010 Futurity pages revised.

• ROM pages added.

• Created on-line form for member sponsors. Forwarded link to Kathy Sours for review on April 12. Still have current member form to create.

• Even after reducing price of home page ads, we have not received any response. I recommend removing since it evidentially isn't appealing to vendors.

• Regular site maintenance and updates.

  • The board agreed with Ann’s recommendation to remove the home page ad solicitation.

5.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.

5.3.1. Affiliate Clubs: Emily Fish

5.3.2. Agility Trial in April (Pennsylvania): Denise Thomas

5.3.3. Agility Trial in June (Michigan): Teri Dillon
Teri has taken over as trial chair for Julie Oakes (thank you Teri!). Paige and Ann have been working with Teri on how to handle the trial finances.

5.3.4. Borderlines: Donna Brooks Brisbin

5.3.5. Membership: Kathy Sours
New member applications have been forwarded to the board.

5.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier

5.3.7. Specialty – 2009: Lisa Pruka and Paige O'Donnell

• The Comfort Inn and Suites has agreed to allow dogs (under 50 lb) in their rooms for our specialty.

• BCU is getting a good response.

• The banquet will be at the Comfort Inn and Suites.

• The logo is done and it is beautiful! Thank you Jeanne Hagen-Santiago!

• The next Borderlines issue will have feature specialty information.

• Most specialty wear will need to be pre-ordered. Pre-orders will not be shipped until after the specialty to encourage people to pick up their orders at the specialty (the less mailing the better). Shirts available for purchase at the specialty may be limited in color choices.

• Ann will be setting up Pay Pal so people can register for many of the specialty events and order specialty wear online (this will NOT include show entries).

5.3.8. Specialty – 2010: Julie Bosier and Megan Harrison
The proposed schedule has been posted on our website on the 2010 specialty event page.

5.3.9. Specialty – 2011: Emily Fish and April Bruce

• The fairgrounds deposit has been sent.

• The proposed schedule has been posted on our website on the 2011 specialty event page.

5.3.10. Versatility: Tashia Lund

5.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.

5.4.1. Border Recorder: Carol Clark

5.4.2. Breeding Excellence Recognition Committee: Kim Sykes

5.4.3. Futurity Committee: April Bruce

5.4.4. Judges Education: Linn Klingel
Paige O’Donnell will coordinate the judges education at this year’s specialty. Thank you Paige!

5.4.5. Judges Selection Process: Sonja Donaldson
Sonja has been contacting the judges that were nominated to judge in 2011 to determine their availability and to request bios.

5.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).

5.5.1. Breeder Referral: Karen Herceg

5.5.2. Rescue Committee: Linda Ramas

5.6. AKC Community
Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.

5.6.1. AKC Delegate Business: Volunteer Needed
Lisa Pruka will post an Announce to advertise for our delegate position. A detailed job description will be included in the Announce. The board will review the applications and select the candidate whom we feel is best qualified for the role.

5.6.2. AKC Gazette Columnist: Terri Clingerman

5.6.3. Legislative Committee: Linda Baron

5.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.

5.7.1. Health: Angie Roesch
The board has received funding requests from the CHF and the Morris Animal Foundation. We will review these requests further and discuss at our next board meeting.

5.8. General Club Administration
These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.

5.8.1. BCSA Announce & Suggestion Box: Nancy Little

5.8.2. BCSA Online Fundraising Store with Ivars: Angel Duffy

5.8.3. Finance Committee: Beth Bartholomew

5.8.4. By-Laws Committee: Michelle Canfield

5.8.5. Code of Ethics Revision Committee: Linda Ramas

6. Old Business

6.1. Executive Session
The board went into executive session to discuss the planning of a disciplinary hearing.

7. New Business

7.1. PAL Application for “Pearl”
The board decided to recommend to AKC to approve the PAL application of “Pearl”.

7.2. BCSA Agility Trials
The board discussed developing a guideline or form similar to the specialty bid form for when agility or herding trials are held in our name. We need to move away from providing advances for these trials so we can better track how our money is being spent.

7.3. Bay Colony BC Club Request

• “The Bay Colony Border Collie Club hereby requests approval from the BCSA Board to dedicate the BCSA Supported Entry and Puppy and Veterans Sweepstakes to be held at the Windham County KC All Breed show, W. Springfield, MA on Saturday, November 21, 2009 to the memory of Doug Dragoo who was a dedicated Border Collie enthusiast and member of BCSA. His wife, Linda, is currently a member of BCSA.”

  • Motion to approve this request by Terri Clingerman, Second – Michelle Canfield, In Favor – Unanimous.

7.4. Suggestion Box Submissions/Input from Membership
No submissions.

8. Adjournment

8.1. Date of Next meeting
Monday, June 1, 2009, 5:00 PDT

Adjournment motion at 7:46 PM by Lisa Weeks
Second: Terri Clingerman
In Favor: Unanimous

Respectfully submitted by Jo Roach, BCSA Recording Secretary

Page Updated 05.30.2009

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