 |
|
Roll Call: Michelle Canfield • Lisa Pruka • Terri Clingerman • Jo Roach • Ann Shaw • Megan Harrison • Paige O’Donnell • Lisa Weeks
Members Absent: Claudia Frank
Call to order: 5:24 pm PST by Lisa Pruka
1. Recording Secretary’s Report: Jo
Roach
February 2009 board meeting minutes were approved via electronic vote.
2. Corresponding Secretary’s Report: Terri Clingerman
-
AKC Correspondence
-
Obedience at the 2009 national is not approved yet due to a conflict with the Winnegamie trial 83 miles away.
-
Sweeps is approved at the 2009 national.
-
-
Other Correspondence
-
Received an inquiry about a photo booth at the 2009 national, forwarded it to Lisa Pruka.
-
Received an inquiry about how to find a miniature BC breeder, replied that there was no such thing as a mini BC and gave the link to our breeder referral web page.
-
Received miscellaneous color, registration, and breeder questions, replied with related links to our website and AKC.
-
Received emails from Peggy Battig regarding vending at the 2009 national.
-
Received a question about leaving a donation to BCSA rescue in a will. Replied with the information on how to specify that.
-
3. Treasurer’s Report: Ann Shaw
-
In exploring using PayPal for membership dues, there is not a way for a person to pay for their membership (fixed amount) and make a donation to Rescue and/or Health (variable amount) at the same time. At this point, I'm not certain we want to reduce our income by the PayPal charges.
-
BCSA taxes are not yet done. The closest H & R Block office (open only during tax season) did not have someone on staff that was familiar with non-profit entities. I have contacted a CPA and a larger H & R Block office and am waiting for calls back.
|
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
4. Interim Business Transacted by E-Mail
4.1. Board Votes
Motion 2009-02 made by Jo Roach to approve the minutes of the February 2009 BCSA Board meeting. Second – Paige O’Donnell, In Favor – Unanimous.4.2. New Member Applications
The following new membership applications were approved:
Nancy Costner (Monroe, NC)
Sponsor – Vanessa EvansJane Johnson (Weaverville, NC)
Sponsor – Kolter FreelandKathy O’Mara (Weaverville, NC)
Sponsor - Kolter FreelandJody Raubenheimer (Caldwell, ID)
Sponsor – Judy BolesMotion to approve the new membership applications by Ann Shaw, Second – Megan Harrison, In Favor – Unanimous.
5. Committee Business/Reports:
5.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.5.1.1. Herding: Volunteer Needed
Claudia has resigned as chairman of the herding committee. An Announce will be sent out asking for a new volunteer to chair this committee.5.2. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.5.2.1. General Education: Catherine Swain
No report. We really need to finish the “Should you breed your dog” educational document as a reference for our website. Lisa will forward the document to the board for review.5.2.2. Historian: Ronni DeLay
No report.5.2.3. Juniors: Caitlin Kane
No report.5.2.4. Website: Ann Shaw
This has been a rather slow month for the web with only regular site maintenance and page updates.
We have not received any response to our home page ad. I did receive a suggestion that it be moved to the top of the page for better visibility and I did that. Perhaps we priced too high. Any suggestions?
Kathy Sours and I have been discussing pros/cons of on-line membership and sponsor form.
5.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.5.3.1. Affiliate Clubs: Emily Fish
No report.
The board decided to designate Lisa Weeks as the board member that affiliate clubs should send sweepstakes forms to for signing.
5.3.2. Agility Trial in April (Pennsylvania): Denise Thomas
No report.5.3.3. Agility Trial in June (Michigan): Julie Oakes
No report.5.3.4. Borderlines: Donna Brooks Brisbin
No report. The next Borderlines deadline is 15 March.5.3.5. Membership: Kathy Sours
New member applications have been forwarded to the board.
Ann and Kathy discussed a PDF version of the membership roster that is mailed out yearly. The board has decided that from now on, if a member provides an e-mail address, it is assumed that the member can receive e-mail attachments from the Membership Chair and a PDF membership roster will be sent by e-mail. If an e-mail address is not provided or if postal mail is specifically requested, the membership roster will be sent by postal mail. This will save the club over $1000 a year in roster printing and mailing costs.
Megan has developed a survey to send out to members who chose not to renew. Megan motioned to authorize spending $60 to mail out the survey (with SSA envelopes). Second – Paige O’Donnell, In Favor – Unanimous.
5.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier
As Megan and Julie plan for 2010, they are keeping track of timelines and keeping a to-do list.
Lisa received email addresses for the AKC department that handles parent club specialties. These contacts will be added to the national specialty planning information.
5.3.7. Specialty – 2009: Lisa Pruka and Paige O'Donnell
All events have been approved; just sent in application for futurity.
Work on premium lists proceeding; not mailing anything unless requested.
Contract from agility secretary is done.
Logo just about finished.
Working on sponsorship with Natural Balance dog food.
BCU Info needs to get put on website (Paige and Lisa still working on fees).
Trophy donations – levels of sponsorship rather than individual donations.
The board discussed having general levels of sponsorship versus individual prize sponsorships. We feel this would simplify prize sponsorships. We will offer general sponsorships as well as individual venue sponsorships.
5.3.8. Specialty – 2010: Julie Bosier and Megan Harrison
Judges have been decided on and Sonja is sending out contracts. Conflicting trials/clubs approval and forms have been signed.
5.3.9. Specialty – 2011: Emily Fish and April Bruce
No report.5.3.10. Versatility: Tashia Lund
No report.5.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.5.4.1. Border Recorder: Carol Clark
No report.5.4.2. Breeding Excellence Recognition Committee: Kim Sykes
Kim had some questions about updating the ROM section of the website. Terri will email Kim to ask for more information.5.4.3. Futurity Committee: April Bruce
April joined a portion of the board meeting so we could discuss futurity planning. We resolved to hold the futurity in conjunction with the national specialty through at least 2011 for planning purposes. We will aim to keep the futurity simple for now until we see what the participation level will be. A budget can be started now based on current entries. One of the issues that needs to be explored further is how to fit the herding futurity in with the rest of the specialty. One suggestion is to have the herding futurity on the Thursdays of specialty week (with the herding trials normally being Mon – Wed). Since we are familiar with the costs involved with herding at Purina, we can estimate how much it will cost to have the herding futurity on a separate day from the herding trials.5.4.4. Judges Education: Linn Klingel
No report.5.4.5. Judges Selection Process: Sonja Donaldson
The judges for 2010 have been selected and will be posted on the website. Sonja is working on sending out contracts.
Judges selection for 2011 has started. An Announce needs to be sent out to request nominations and a nomination page posted on our website.
5.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).5.5.1. Breeder Referral: Karen Herceg
No report.5.5.2. Rescue Committee: Megan Harrison (interim) - Need Volunteer
Megan will send out an Announce asking for a volunteer to chair this committee.5.6. AKC Community
Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.5.6.1. AKC Delegate Business: Volunteer Needed
Claudia has resigned as our BCSA delegate. The board wishes to extend our profound gratitude to Claudia for all of her hard work for the club over the years. We wish her the very best in having more time to enjoy her dogs!5.6.2. AKC Gazette Columnist: Terri Clingerman
The latest column is in the current issue of the Gazette.5.6.3. Legislative Committee: Linda Baron
Linda has been very busy notifying our members of numerous legislative alerts via Announce.5.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.5.7.1. Health: Angie Roesch
Lisa is working with Angie to set up BAER, CERF, microchip clinics at this year’s specialty.5.8. General Club Administration
These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.5.8.1. BCSA Announce & Suggestion Box: Nancy Little
No report.5.8.2. BCSA Online Fundraising Store with Ivars: Volunteer Needed
We have heard nothing from Ivars in quite some time. Michelle will email the company to see what our sales have been and to evaluate whether it is worth keeping this fundraising opportunity going.5.8.3. Finance Committee: Beth Bartholomew
No report.5.8.4. By-Laws Committee: Michelle Canfield
The committee continues to review the possible by-laws changes.5.8.5. Code of Ethics Revision Committee: Linda Ramas
A Yahoo group has been set up for ease of discussion.
6. Old Business
No old business was discussed.
7. New Business
7.1. Letter to AKC regarding the idea of a yearly exhibitor fee and frozen semen bank
Terri will draft a letter voicing our opposition to these ideas proposed by AKC.7.2. Budget Review
The board discussed various ways of formulating an operating budget. We will continue this discussion next month.7.3. Delegate
Lisa will contact AKC to see what the process is for replacing our delegate now that Claudia has resigned. The board will need to appoint someone to finish Claudia’s term until the next election.7.4. AKC Outstanding Sportsmanship Medallion
We will send out an Announce next month to request nominees for this award and also for the Lifetime Achievement award.7.5. Kentucky Bluegrass Trial
Terri Clingerman motioned to support the Kentucky Bluegrass trial in the amount of $100 to sponsor a Novice class, Second by Michelle Canfield, In Favor – Jo Roach, Paige O’Donnell, Ann Shaw, Oppose – Megan Harrison, Abstain – none. If we have the 2009 National Specialty logo done in time for the Bluegrass deadline, then we can use that as our ad.7.6. Suggestion Box Submissions/Input from Membership
The board received an email questioning the amount we spend to maintain our website and an email regarding our non-renewal rate.
8. Adjournment
8.1. Date of Next meeting
Monday, 6 April 2009 at 5 PM PDTAdjournment motion at 7:45 PM by Lisa Weeks
Second: Megan Harrison
In Favor: Unanimous
Page Updated 05.13.2009