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Roll Call: Michelle Canfield • Lisa Pruka • Terri Clingerman • Jo Roach • Ann Shaw • Megan Harrison • Paige O’Donnell • Lisa Weeks
Members Absent: Claudia Frank
Call to order: 5:01 pm PST by Lisa Pruka
1. Recording Secretary’s Report: Jo
Roach
December 2008 board meeting minutes were approved via electronic vote.
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Ann pointed out a 50 cent error in the treasurer’s report in the December minutes. The error was due to a transcription error made by the recording secretary. Under expenses, the correct amount for the Specialty AKC application fees is ($85.50).
2. Corresponding Secretary’s Report: Terri Clingerman
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AKC Correspondence:
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Received a thank you from AKC for our support of the AKC/Eukanuba National Championship through our Meet the Breeds Booth.
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Other Correspondence:
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Received a grant request from Buckeye Border Collie Rescue.
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Received a request for BCSA handouts for an upcoming circuit of shows in FL. Replied that handouts can be printed off the BCSA website.
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Received the application for the supported entry at the Greenwich CT show on 6/6/09 by the Bay Colony BCC.
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3. Treasurer’s Report: Ann Shaw
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Opened BCSA checking account at Wachovia Bank NA (soon to be Wells Fargo Bank) in November 2008 with $200.00 initial deposit.
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Received funds transfer from old bank on 1/2/2009 in the amount of $57,658.71. This amount will be used to open Money Market account. The amount transferred is different from what Wayne had advised. I’ve e-mailed him regarding the $3,020.00 discrepancy.
Restricted Funds Rescue -
$ 10,920.47
Restricted Funds Health -
$ 3,954.66
Unrestricted Fund -
$ 39,763.58
Total Transferred -
$ 54,638.71
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Opened BCSA Money Market account at Wachovia Bank with initial deposit of $57,658.71.
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Ordered Quicken checks for checking account. Had credit toward supplies so only cost us $30.96. Will order stamps for both accounts and checks for Money Market account from Office Depot since they’re less expensive there.
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Wayne e-mailed on 1/2: “I should get the checking account statement early next week. In the mean time I am going online to check for cleared checks daily so the final recon should not be too bad.”
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Depositing $3,220 on 1/6/09.
4. Interim Business Transacted by E-Mail
4.1. Board Votes
Motion 2008-33 made by Jo Roach to approve the new membership applications of Zachary Gulaboff-Davis, Colleen DeVore, Lisa McWilliams, and Claudia VanGee. Second – Wayne Koutsky, In Favor – Unanimous.Motion 2008-34 made by Jo Roach to approve the minutes of the December 2008 BCSA Board meeting. Second – Lisa Pruka, In Favor – Unanimous.
4.2. New Member Application
The following new membership applications were approved:
Renee Grittner (New Salisbury, IN)
Sponsor – Debbie WilloughbyTeri Dillon (Plymouth, MI)
Sponsor – Julie OakesMotion to approve the new membership applications by Terri Clingerman, Second – Paige O’Donnell, In Favor – Unanimous.
5. Committee Business/Reports:
5.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.5.1.1. Herding: Claudia Frank
No report.5.2. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.5.2.1. General Education: Catherine Swain
No report.5.2.2. Historian: Need Volunteer
5.2.3. Juniors: Caitlin Kane
There will be a handling clinic for juniors at the 2009 National Specialty presented by Emily and Jennifer Fish.
An Announce was sent out to solicit applications for the juniors scholarship.5.2.4. Website: Ann Shaw
2010 Specialty Judge Voting Updated
2009 Specialty Juniors Clinic page set up
Herding Instinct Testing pages and forms changed to Herding Instinct Evaluation
ROM Updates
Junior Handler Scholarship applications (Word, PDF, electronic) set up
Regular site maintenance and page updates
- The board discussed continuing to offer advertising space on our website, like the Doggy Toyland ad/web link that was featured recently. Ann Shaw motioned that we offer one advertising space on our website to one business per month for dog related merchandise only (fee to be determined, no kennel ads). Second – Terri Clingerman, In Favor – Unanimous.
5.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.5.3.1. Affiliate Clubs: Emily Fish
The board further reviewed the updates suggested by the affiliate club committee regarding the affiliate club policy on our website. Lisa Weeks will work with Emily to get this project finalized.5.3.2. Agility Trial in April (Pennsylvania): Denise Thomas
No report.5.3.3. Agility Trial in June (Michigan): Julie Oakes
At last report, they still need to hire a judge.5.3.4. Borderlines: Donna Brooks Brisbin
No report.5.3.5. Membership: Kathy Sours
January new member applications have been forwarded to the board.5.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier
No report.5.3.7. Specialty – 2009: Lisa Pruka and Paige O'Donnell
Seminar schedule set, will be going on website. BCU info will be posted as well.
Hotels – Paige will get this info on website.
Judges are all under contract, transportation arrangements being made. Hotels are done.
Applications will be sent in after Ann has a chance to write the checks for fees (pending transfer of balances from Wayne).
Work on premium lists proceeding.
Susane Hoffman couldn’t hold the duck trial fund raiser because of the weather (too cold!).
Nancie Mages is counting leftover ribbons.
Logo just about finished.
5.3.8. Specialty – 2010: Julie Bosier and Megan Harrison
Megan sent a list of questions to Brock at Purina regarding the new indoor facility which will potentially be ready in time for the 2010 specialty. Megan also sent a preliminary budget to the board for review.5.3.9. Specialty – 2011: Emily Fish and April Bruce
No report.5.3.10. Versatility: Tashia Lund
Tashia sent an updated versatility worksheet to the board for approval which incorporated the AKC new obedience titles. The board discussed her proposal and made a few changes. Ann Shaw motioned to approve Tashia’s revision with the changes made by the board. Second – Megan Harrison, In Favor – Unanimous.5.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.5.4.1. Border Recorder: Carol Clark
No report.5.4.2. Breeding Excellence Recognition Committee: Kim Sykes
No report.5.4.3. Futurity Committee: April Bruce
Voting for 2009 will take place by the end of February.5.4.4. Judges Education: Linn Klingel
Linn contacted all current mentors to determine if they are still interested in being mentors.5.4.5. Judges Selection Process: Sonja Donaldson
The deadline for voting for the 2010 specialty judges is 30 January.The judges selection process for 2011 will begin in March. An announcement needs to be submitted to Borderlines now to make sure it is included in the next issue.
An Announce will be posted asking for 2012 National Specialty chair volunteers. We will ask that bid proposals for the 2012 specialty be submitted by August 2009.
5.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).5.5.1. Breeder Referral: Karen Herceg
No report.5.5.2. Rescue Committee: Carol Wesenberg
No report.5.6. AKC Community
Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.5.6.1. AKC Delegate Business: Claudia Frank
No report.5.6.2. AKC Gazette Columnist: Terri Clingerman
No report.5.6.3. Legislative Committee: Linda Baron
No report.5.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.5.7.1. Health: Angie Roesch
Due to a lack of communication from the IKC, the Optigen Clinic that was being planned for the IKC shows is cancelled.5.8. General Club Administration
These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.5.8.1. BCSA Announce & Suggestion Box: Nancy Little
No report.5.8.2. BCSA Online Fundraising Store with Ivars: Carol Wesenberg
No report.5.8.3. Finance Committee: Beth Bartholomew
The board discussed tax return preparation and decided to table the decision until after Ann has had a chance to organize the treasurer information she is receiving from Wayne.
6. Old Business
6.1. BCSA Registered agent in KY for corporation.
The BCSA is registered as a corporation in the state of KY. As a corporation we are required to have a registered agent that lives in the state of KY. For the last few years, that agent has been Connie Brannen but she is not currently a BCSA member. We need to re-register in January and the board discussed via email the need to select a new agent who is a current BCSA member. Lisa Pruka has asked Ronni DeLay to be our registered agent and Ronni has agreed. Lisa will submit the paperwork to reflect that change.
7. New Business
7.1. Rescue grant request from Buckeye BC Rescue
Buckeye BC rescue has submitted a grant request for $500. The request is for partial medical reimbursement for a rescued dog named Cole. Cole was taken to a shelter and BBCR got him out. Cole was 7-8 months old. He was lame and the vet diagnosed OCD. He had an excellent temperament so they decided to do surgery. Both shoulders had to be done. The vet (Dr. Jim Harrison) gave them a discount but it was still $1000 (receipts for the surgery were included with the grant request). The surgery was successful and Cole is now adoptable.
Motion to approve the Buckeye BC Rescue grant request for $500 by Terri Clingerman. Second – Megan Harrison, In Favor – Unanimous.7.2. Committee Board Liaisons
During the last board term, the vice president was the sole liaison to all the committees. This did not prove to be the best solution for communicating with all the committees. The board decided to return to the previous practice of having each board member be responsible for communicating with a set of assigned committees. The committees have been divided between the board members and the board liaisons are listed with their committees on our website.7.3. Eukanuba Meet the Breeds Booth Reimbursement
Catherine Swain asked to be reimbursed $50 for expenses related to the Meet the Breeds booth at the Eukanuba show in CA last month. Lisa Weeks motioned to approve the $50 reimbursement. Second – Paige O’Donnell, In Favor – Unanimous.7.4. By-Laws Revision
During her 2 terms as president, Michelle (Olson) Canfield started a list of possible by-laws revisions. Michelle will chair a committee to review the possible by-laws changes. Board members Lisa Weeks and Jo Roach will join Michelle on the committee. An Announce will be sent out soliciting volunteers from the membership to serve on this committee.The ideas for bylaws changes are:
Make our delegate a voting member of the board, to keep that person engaged and to have a reason to attend board meetings.
Remove the requirement for a sponsor on the membership application and instead publish new applicant names in one issue of Borderlines, invite comments from the membership, and then the board will vote. This will increase the chance that we’ll get valid feedback/info on applicants.
Remove the requirement to re-apply for membership upon lapse, instead use a fine (determined by the board). Members would only have to re-apply if their membership has lapsed for more than a year.
Tweak timeline for elections. The Nominating Committee should be named much earlier, perhaps by January 1st. Re-align with new Borderlines publication schedule to give people adequate time to nominate others after the slate is announced.
Specify co-signers on bank account. Tighten up wording on Treasurer’s accountability.
Add an associate (non-voting) member category.
Consider removing board liaison requirement from bylaws, move to standing rules to give boards flexibility in how they want to handle the interface to committees.
Lower junior age limit to at least 9 (minimum age they can show in juniors); but maybe even lower, since they don’t vote. Perhaps just specify anyone under 18 years old.
Clarify nomination process for opposing candidates—do the 10 signatures include the candidates own signature? And do they include junior memberships? Should we further specify they must be voting members in good standing, so that junior names (or associate names) can’t be used?
Consider removing annual meeting requirements, quorum issue etc—rework bylaws to be a club managed solely at the national level via mail, email, etc.
Affiliate club definition - remove the constraint that they must be AKC licensed to hold events. We want clubs to join as soon as they are forming, and we also want to encourage “social clubs” and “rescue clubs” to be a part of BCSA, for the local educational venues they provide. Or possibly provide two separate categories for affiliate clubs.
7.5. Suggestion Box Submissions/Input from Membership
No submissions.7.6. Date of Next meeting
Monday, February 9, 2009 5:00 PM PST7.7. Adjournment
Adjournment motion at 7:23 PM by Terri Clingerman
Second: Michelle Canfield
In Favor: Unanimous
Page Updated 05.13.2009