 |
|
Roll Call: Michelle Olsen • Lisa Pruka • Sally Davis • Kelly Hagstrand • Terri Clingerman • Wayne Koutsky • Jo Roach
Members Absent: Claudia Frank
Call to order: 5:02 pm PST by Michelle Olsen
1. Recording Secretary’s Report: Jo Roach
September 2008 board meeting minutes were approved via electronic vote.
2. Corresponding Secretary’s Report: Terri Clingerman
-
AKC Correspondence
-
Event #2008507023 (sweepstakes at the national) is approved.
-
Contacted AKC to request that they grant an ILP/PAL number to Sherami Smith’s “Lady.”
-
Received an email from Chris Phillips at AKC, asking the board to review photos of “Mia” for an ILP/PAL. Replied that the board agreed “Mia” should be granted an ILP/PAL.
-
Event #2008507015 (Wed. agility trial at the national) has been processed.
-
Received a request to send AKC our new list of officers and membership.
-
-
Other Correspondence
-
Mailed in BCSA’s vote card with our selections for AKC’s Lifetime Achievement Awards.
-
Received applications for the Pedigree rescue grants from Mid-Atlantic Border Collie Rescue, Border Collie Rescue of the Ozarks, and Mid America Border Collie Rescue.
-
Received a request from Sherami Smith to review her dog’s PAL application after it was rejected by AKC. Forwarded the information to the board.
-
Received a question about breeders in CA and PA, replied with our breeder referral webpage.
-
Wrote Sherami Smith to tell her that the board agreed to ask AKC to grant an ILP/PAL number to “Lady.”
-
Received a letter from a woman whose BC developed HD and wanted BCSA to contact the breeder. Replied that the breeder is not a member and that BCSA provides health information, we don’t screen or regulate breeding.
-
Received a card from Monica Canestrini, thanking BCSA for inviting her to judge at the national.
-
Received Kelly Whiteman’s critique on the dogs she judged at the national (to be published in Borderlines) plus a note thanking BCSA for inviting her to judge.
-
Received an inquiry regarding breeders in Austin, TX, replied with a link to our breeder referral page.
-
Received a message from the Westminster KC, asking us to update the BC info on their website and edit the narrative they read when the herding group is televised.
-
Received an email asking how to report a possible puppy mill to AKC. Referred the person to AKC.
-
Received an inquiry about finding a smooth red BC, replied with a link to our breeder referral page.
-
Received a request for a grant from Come Bye Border Collie Rescue.
-
3. Treasurer’s Report: Wayne Koutsky
3.1. General Account Balances as of November 9, 2008
Last month: $59,048.40This month:
Savings (Money Market) balance: $36,662.27
Rescue balance: $12,897.76
Health balance: $5,021.95
Checking balance: $7,743.37Total: $62,325.35
3.2. September 11 – November 9, 2008 Income and Expenses
Income:
Futurity
$70.00
Borderlines Ads
$160.00
Borderlines Back Issues
$15.00
Bank Interest
$117.81
Specialty:
Baer Tests
$390.00
Catalog Sales
$2,135.00
Parade of Champions
$90.00
Entry Feed
$36,100.00
Agility Seminar
(75.00)
Photo Contest
$145.00
Raffle
$696.00
Rescue Dinner-Auction
$2,707.00
Shirt Sales
$4,031.50
Trophies
$2,130.00
Calendar Sales
$1,018.00
Membership Dues
$1,460.00
Other Income
$20.00
Rescue Donations
$185.00
Health Donations
$135.00
Total Income
$51,530.31
Expenses:
AKC Delegate Expenses
$642.96
AKC Other Fees
$16.95
Bank Charge
$9.00
Board Meetings
$51.19
Borderlines
$1,951.54
Specialty:
Agility
$622.65
AKC Application Fees
$4,042.50
Catalogs
$4,891.00
Herding
$2,262.56
HIC
$493.05
Judges
$9,591.79
Obedience
$246.78
Baer Tests
$390.00
Ribbons
$4,454.77
Agility Seminar
$1,584.93
Shirts
$3,727.73
Show Secretary $
6,314.14
Sweeps Payout
$1,135.94
Trophies
$2,241.30
Calendar Expense
$2,146.10
Miscellaneous
$70.40
Postage – Mailings
$375.00
Website
$1,000.00
Total Expenses
$48,262.36
Income Less Expenses
$3,267.95
4. Interim Business Transacted by E-Mail
4.1. Board Votes
Motion 2008-26 made by Lisa Pruka to sponsor a supported entry at the Oconee River Kennel Club in Athens GA on May 2 and 3. Second – Jo Roach, In Favor – Unanimous.
Motion 2008-27 by Jo Roach to approve the new membership application of Denise Thomas. Second – Sally Davis, In Favor – Unanimous.
Motion 2008-28 by Jo Roach, with regards to the filing of a complaint that a member misrepresented them self in a fraudulent manner in order to gain access to a regional club meeting when this member had previously been denied application to the regional club. We find that this alleged fraud does not constitute conduct prejudicial to the best interests of the BCSA or the breed. Second – Wayne Koutsky, In Favor – Sally Davis, Kelly Hagstrand, Terri Clingerman, Abstain – Lisa Pruka.
Motion 2008-29 by Jo Roach to approve the new membership applications of Lois Platt, and Tim and Lori Young.
Second – Wayne Koutsky, In Favor – Unanimous.Motion 2008-30 by Jo Roach to approve the new membership application of Becky Jenks.
Second – Kelly Hagstrand, In Favor – Unanimous.Motion 2008-31 made by Jo Roach to approve the minutes of the September 2008 BCSA Board meeting.
Second – Wayne Koutsky, In Favor – Unanimous.4.2. New Member Applications
The following new membership applications were approved:
Bonnie Goin (Concord, VA)
Sponsor – Terry Wise HammondDiane Canada Pinkham (Dover, NH)
Sponsor – Lisa LarsonArdell Parkin (Coeur d’Alene, ID)
Sponsor – Carol ClarkBC Club of Arizona (Phoenix, AZ)
Motion to approve the new membership applications by Wayne Koutsky, Second – Sally Davis, In Favor – Unanimous.
5. Committee Business/Reports:
5.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.5.1.1. Herding: Claudia Frank
National Specialty Herding Instinct Testing
Assisted with Test – only one dog didn’t pass.
List of “passing” dogs and owners to “Borderlines” for November 15th deadline.
For each entered dog – certificate and Board approved handoutsHerding Tests – throughout the year
Certificate and congratulatory letter to “passing” dogs.
Dog and owner names to “Borderlines” for publishing in next addition.National Specialty Judges Education Herding Demonstration
Due to having only one person in the JE seminar, the demo was canceled.National Specialty – “Versatile Stockdog Award”
Tabulation of winners done at National, placements announced and award given out (quilt by Denise Teal).
Sent top five winners article to web site and “Borderlines” for November 15th deadline.Mini Seminar
Four more articles from a series titled “It’s Not Magic” have been added to the website. They will also be used in the “Borderlines” magazine.
5.2. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.5.2.1. General Education: Catherine Swain
No report.5.2.2. Historian: Need Volunteer
5.2.3. Juniors: Caitlin Kane
The Juniors committee has a few thoughts on programs to add to the BCSA Junior program:
MVJ Award: Most Versatile Junior award given to a junior handler at the BCSA National Specialty. It is being based off the award given at the ASCA Nationals but crafted to work with our breed club. This was presented by Molly Wisecarver and we will be planning this out in the coming months. We would like to have it instituted for the 2009 National.
Junior Handling Clinic at the National: This program was presented by Janine Warner and I think it's an excellent program for kids coming to the National to receive breed specific and general handling lessons for the conformation ring. Again, we would like to see this at the 2009 National.
We've had some kids submit articles for Borderlines for the Junior Spotlight section and I am looking forward to more juniors contributing.
The Scholarship was finalized and it is set to start in 2009.
5.2.4. Website: Ann Shaw
Was notified that our Border Collie message video was no longer working. The site that was displaying the video for us is no longer available. Found program that generated all files necessary for us to have this file type and to play the video on our site. Feedback is that the video now loads faster and we have a "view full-screen" option now.
2008 National Specialty – Done with this section, except for a few last minute trophy sponsors, until after specialty when results, photos, etc. are available. Was able to start posting results during the Specialty. First time for this as far as I know.
2009 National Specialty – Activated several pages.
Regular site maintenance and page updates
5.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.5.3.1. Affiliate Clubs: Emily Fish
Several new clubs are forming across the country. Our committee has been busy helping the new clubs forming and discussing ways to better help them out.5.3.2. Agility Trial in April (Pennsylvania): Denise Thomas
Denise would like three event numbers for 2010 and she may decide to move the trial to August as she feels there would be a bigger draw at that time (fewer other trials).5.3.3. Agility Trial in June (Michigan):
Still waiting to hear if someone wants to use these event numbers.5.3.4. Borderlines: Donna Brooks Brisbin
There has been some confusion about the obedience stats being included in BL or not. They are supposed to be in BL so Lynn will start submitting them again.
Donna asked if we wanted to mail out a Judge’s issue of BL. The board would like the cost researched to see if we can afford it or not.
5.3.5. Membership: Kathy Sours
October and November new member applications have been forwarded to the board for approval.5.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier
There has been a suggestion to sell prints of the specialty logo as a fund raiser, and as a more lasting memento of the event than a t-shirt. Sally has a special printer that could make nice prints so we would like to try this for 2009.5.3.7. Specialty – 2008: Laura Tomaszewski
Congratulations to Laura and her team for a job very well done! Special thanks are owed to the 2008 team for getting the specialty results posted on the website so quickly - during the specialty week itself! This is something we’ve found challenging in past years, so it was great to have it taken care of so well this time!5.3.8. Specialty – 2009: Lisa Pruka and Paige O'Donnell
Susane Hoffman will be having a “fun duck day” this fall to help pay for judges gifts.
A conflict on Friday with another Exc. only agility trial that needs to be worked out.
Will offer Agility FAST.
Applications all filled out, waiting for all the judges contracts from Sonja.
Verbal commitments with show secretaries, no contracts yet.
No contract with the venue yet, very hard to contact the manager. Lisa has the price quote in writing.
Sonja Donaldson is trophy chair. Prizes will be from Madeleine Boucher's glass trophy company, Fantasy Enterprises, in Snohomish, WA.
Seminar speakers – Myra under contract, waiting to hear about the availability of Patricia McConnell (she may have a conflict), Bobbie Anderson is committed, also talking to a performance nutritionist, and also Chris Zink. Plus will have members only JE, legal issues discussion by Kelly Whiteman, and a color genetics talk.
“Pawsport” – for admittance to all seminars all week, plus will offer individual seminars ala carte. (members and non-members).
Duck contract is back, waiting for sheep contract to be returned.
All judges hotel reservations made. Waiting for judges contracts to make travel arrangements.
Casey Carney is the emergency coordinator.
Specialty wear has been arranged with a local vendor. Just waiting on logo.
Logo will be in just black and white to save money plus to be able to use more colors of shirts.
Exhibitor bags have been decided on. A sponsor will pay for half the price.
Will have trophy chair contact Ann to work on trophy sponsor web page.
Paige will be finalizing the host hotel issue, all paperwork is done – Lisa will make sure this has been done.
Premium list started by Lisa and Renee.
Terri will let Lisa know when all this year’s specialty has been closed out so the new applications can be filed.
This year’s ribbons were to be counted. Nancy has all of the leftover ribbons in her trailer. Will be using same ribbon supplier.
Major committees are filled.
5.3.9. Specialty – 2010: Julie Bosier and Megan Harrison
No report.5.3.10. Specialty – 2011: Emily Fish and April Bruce
The site contracts were sent to the board for review and the board has approved the contracts.5.3.11. Versatility: Tashia Lund
No report.5.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.5.4.1. Border Recorder: Carol Clark
No report.5.4.2. Breeding Excellence Recognition Committee: Kim Sykes
No report.5.4.3. Futurity Committee: April Bruce
Claudia queried the delegate’s discussion list about futurities and has posted the responses on the Futurity page of our website.
Lisa Pruka motioned to approve the Futurity proposal submitted by April Bruce. Second – Kelly Hagstrand, In Favor – Unanimous.
5.4.4. Judges Education: Linn Klingel
We only had 2 judges attend the JE at the National, probably because of gas/travel and because so many have attended throughout the country. It was nice that we had 5 mentors to work with them! They loved all the different mentors.
After reviewing our JE program with Emily Fish at the National Specialty, Linn recommended that Emily be approved as a mentor. Jo Roach motioned to approve Emily Fish as a Judges Education mentor. Second – Sally Davis, In Favor – Unanimous.
5.4.5. Judges Selection Process: Sonja Donaldson
There were 20 obedience judges that received 1 nomination each. The board narrowed the obedience judge nomination list to: Sharon Redmer, Lynn Eggers, Larry Andrus, Pauline Andrus, Paula Barras, and Brian Cleveland. There were three judges that received multiple nominations – Wayne Koutsky (declined), Linda McHugh, and Edward Whitney.
We would like to keep Rally judge voting separate from Obedience judge voting.
The bios for the judges nominated for agility, herding and conformation will be printed in the Dec/Jan issue of Borderlines and voting for those judges will remain on schedule. However, rather than rush the vote on obedience and rally before the selected judges have a chance to submit their bios, we will delay the publication of their bios until the Feb/Mar issue of Borderlines and vote for them at that time.
5.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).5.5.1. Breeder Referral: Karen Herceg
No report.5.5.2. Rescue Committee: Carol Wesenberg
No report.5.6. AKC Community
Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.5.6.1. AKC Delegate Business: Claudia Frank
No report.5.6.2. AKC Gazette Columnist: Terri Clingerman
No report.5.6.3. Legislative Committee: Linda Baron
No report.5.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.5.7.1. Health: Angie Roesch
No report.5.8. General Club Administration
These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.5.8.1. BCSA Announce & Suggestion Box: Nancy Little
As of October 30, 2008 there are 375 subscribers to BCSA_Announce. There have been a lot of recent requests to join this list from non members. I redirect them to the BCSA Membership web page for more information on joining the club and ask them if I can be of any help.
BCSA Suggestion Box: There were 4 messages received in the Suggestion Box since my last report (July 4, 2008). That includes 1 suggestion, 1 complaint, 2 comments.
BCSA_2008_National: The list has been very busy, with the event being in October. I have added members as per Laura T's request.
BCSA_2009_National: No activity on my part as Lisa is also the moderator.
5.8.2. BCSA Online Fundraising Store with Ivars: Carol Wesenberg
No report.5.8.3. Finance Committee: Beth Bartholomew
No report.
6. Old Business
6.1. 2008 Elections
Ballots were counted Thursday, October 2nd by Emily Fish (Camas, WA) Barbara Stewart (Portland, OR) & Art Brest (Tualatin, OR).
The contested positions of board member at large were won by Paige O’Donnell and Lisa Weeks. All other board positions were uncontested. Full results are posted on our website.
The new board is as follows:
President: Lisa Pruka
Vice President: Megan Harrison
Recording Secretary: Jo Roach
Corresponding Secretary: Terri Clingerman
Treasurer: Ann Shaw
Board Members At Large: Paige O’Donnell & Lisa Weeks
AKC Delegate: Claudia Frank
Past President (non-elected position): Michelle (Olsen) Canfield6.2. Pedigree Rescue Grants
Terri let the rescue groups know to apply directly to Pedigree this year for their rescue grants.
Terri Clingerman motioned to award $1000 from our Rescue account to each of the BC rescue groups that were interested in the Pedigree grant, these groups are: Mid-Atlantic BC Rescue, BC Rescue of the Ozarks, Mid- America BC Rescue and Come Bye BC Rescue. Second – Wayne Koutsky, In Favor – Unanimous.
The board would like to see an annual rescue grant process developed.
6.3. Oconee River Kennel Club Supported Entry
After receiving the supported entry request and then voting to support the entry at the Oconee River Kennel Club in Athens, GA, we were informed that the ORKC is not allowing any supported entries.6.4. Border Collie Health Foundation, Inc., Informational Report for BCSA, October 2007- October 2008
• Board changes: We are fortunate to have Angela Roesch join our Board and volunteer to serve as Secretary, a position she is well qualified to fill. Angela has a deep interest in issues related to Border Collie health. Dawn Antoniak-Mitchell, Esq. officially resigned from the Board due to time constraints but has volunteered to be available on a limited basis for advice.
• 501c3 status: This was a major goal for the past year and unfortunately has not yet been achieved. The basic paperwork was completed with the help of our advising attorney, Dawn Antoniak-Mitchell, Esq., who recommended we obtain more specialized help prior to filing. We initially made contact in January 2008 with an Attorney specializing in tax exempt status for dog clubs. He offered to help us finish the application and take it through the IRS. We accepted his offer and at that time requested funds to cover his initial fee and the follow-up fee for the first year. The original document was revised several times, with a delay on the Attorney’s part of months before responding to phone calls, emails, and snail mail. No progress was being made and after several months the Board voted to try to find another individual who could assist us. No monies were paid the first attorney and there was no contract in place. In early September our Secretary, Angela Roesch, met with a CPA specializing in not-for-profit status and showed her the documents already completed. She agreed to advise us with Angela doing most of the time consuming tasks to finish what was needed. The time line for this was set as mid- to end of October. As soon as we have filed, we can begin fund raising as a not-for profit. We were advised NOT to solicit any funds until then because of potential problems with the IRS. The process has taken much longer than any of us anticipated. Hopefully the documentation will be filed by the end of the year.
• Financial status: The BCSA has graciously paid for the quarterly Board meeting conference calls, which we appreciate greatly. All other fees, for example, brochure printing, web-site fees, have and continue to be paid by generous Board Members. Website design, upkeep, etc is being done by our volunteer Treasurer for no compensation. The monies donated by BCSA to cover expenses incurred with obtaining 5013c status was deposited in total into our bank account upon receipt and are awaiting progress with the application.
• Possible health related projects: The Board has had active discussions as to how to best proceed once we are able to accept donations. We have agreed to pursue more grass roots, smaller projects such as reaching out to Border Collie owners who may not have access to health screening for a variety of reasons. We have had discussions with the members of both the BCSA and the ABCA/USBCHA and the concept has been well received on both fronts. In addition we have discussed what type of health related information, including practical “how to” information we wish to post on our web-site. We are currently posting any health related information we consider particularly relevant to our breed, and timely, such as the U.K epilepsy study, as we are made aware of it.
• Fund raising: We have several ideas ready to be implemented as soon as we file for tax exempt status.We again wish to thank the leadership and membership of the BCSA for their past and ongoing support in helping to make the Border Collie Health Foundation a reality. Please visit our website at bordercolliehealthsite.org.
Respectfully, Emily E. Czapek, M.D., President, Border Collie Health Foundation, On behalf of the Board of Directors.
7. New Business
7.1. Fraud Complaint from Paige O’Donnell against another BCSA member
The board voted via electronic vote that we would not entertain jurisdiction over this complaint. Michelle notified Paige of the results.7.2. Request for use of images from our website for another website
We had a request for BC images which once again brings up the ongoing need we have for a library of images over which we have ownership, such that we can lend permission to use them as we see fit. For now, Wayne suggested that we forward to the requestor the link to Linda’s specialty photos.7.3. Westminster KC Request for Info Review
WKC has requested that we review the BC information on their website for updating. Lisa will look through Linda’s specialty photos and make suggestions for a photo update.7.4. AKC Breeders’ Symposiums
The board discussed the importance of encouraging attendance at these symposiums and facilitating information sharing. We will make an effort to notify members about the upcoming symposiums on Announce.7.5. Fundraisers
Claudia forwarded a suggestion from the Sheltie club about organizing a fundraiser on eBay using donated items (the donor then mails the item they have donated to the buyer). The Sheltie club does this to benefit rescue once a year. Lisa will share the idea with the specialty discussion list.7.6. Versatile Stockdog Award at Specialty
Claudia asked the board for ideas on ways to improve this award. The board suggested weighting the scores from the different levels, and also suggested taking just the top score from each course and not having the overall score be cumulative.7.7. Committee Oversight
Our bylaws imply that the “board liaisons” should be the primary contact point for each committee but in recent years we’ve shifted to having the VP as the sole committee contact. Both methods have had their strengths and weaknesses. The board discussed this issue and will recommend to the next board that they go back to the board liaisons as our by-laws require.7.8. Suggestion Box Submissions/Input from Membership
Second anonymous complaint from someone who has concerns about the BCHF and how much money we’ve spent on it.
Suggestion about selling specialty logo prints in the future.
7.9. Date of Next meeting
Monday, December 8, 2008 PST7.10. Adjournment
Adjournment motion at 7:03 PM by Terri Clingerman
Second: Sally Davis
In Favor: Unanimous
Page Updated 01.11.2009