BOARD MEETING MINUTES - SEPTEMBER 11, 2008
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Roll Call: Michelle Olsen • Lisa Pruka • Sally Davis • Terri Clingerman • Jo Roach

Members Absent: Claudia Frank • Kelly Hagstrand • Wayne Koutsky

Call to order: 5:02 pm PDT by Michelle Olsen

1. Recording Secretary’s Report: Jo Roach
Motion to approve the August 2008 board meeting minutes by Jo Roach, Second – Sally Davis, In Favor - Unanimous

2. Corresponding Secretary’s Report: Terri Clingerman

  • AKC Correspondence

    • Approval for Agility trial #2009507007 on 4/3, 4/4, and 4/5/09 is pending due to trial chair not on current BCSA roster, and application needs an officer's signature.

    • BCSA has permission to have puppy and veterans sweeps on 11/22/08 at the Eastern States Exposition Grounds in W. Springfield, MA. The judge is Ms. Joy S. Brewster.

  • Other Correspondence

    • Wrote Denise Thomas, asking if she wants to release the Feb. 14 & 15, 2009 agility trial dates.

    • Sent email announcements to members regarding the upcoming BCSA election, AKC Lifetime Achievement Awards, AKC Good Sportsmanship Award, and Pedigree rescue grants.

    • Received applications for the Pedigree rescue grants from Mid-Atlantic Border Collie Rescue, Border Collie Rescue of the Ozarks, and Mid America Border Collie Rescue.

    • Sent a sympathy card to Carolyn Herbel on behalf of BCSA.

    • Answered an inquiry regarding goose removal in western NY. Replied with the name of a business in Cortland, NY.

    • Received a question about doing a supported entry at a show.

    • Received a question about how the BCSA obedience rankings are figured out, replied with Bonnie Flowers' contact info (she is the obedience editor for Borderlines).

    • Received a question about finding a breeder, replied with a link to our referral section on the BCSA website.

    • Received one recommendation for the AKC Lifetime Achievement Award.

    • Received three recommendations for the Good Sportsmanship award.

    • Received a question about our ROM program from a non-BC member (they were curious how their club's guidelines compared to ours).

    • Received a request for provisional BC judges, replied with info on how to find them in AKC's judging directory.

    • Received some questions from someone considering a BC and answered them.

    • Received an update from Purina regarding the Purina Parent Club Partnership program, and had it posted to BC-Announce.

    • Received a judging inquiry from a foreign judge, replied that club members nominate judges per our judge's selection process.

    • Faxed a letter to AKC, giving up our agility dates on Feb. 14 & 15, 2009 since we won't be using them.

    • Received a question from a junior handler in Tennessee; will connect the JH with Caitlin and the KTBCC.

3. Treasurer’s Report: Wayne Koutsky

3.1. General Account Balances as of September 10, 2008

Last month:  

 $60,056.48

This month:

Savings (Money Market) balance:  

 $36,544.46

Rescue balance:  

 $12,897.76

Health balance:  

 $5,021.95

Checking balance:  

 $4,584.23
  Total: $59,048.40

Total:     $59,048.40

3.2. August 13 – September 10, 2008 Income and Expenses

Income:

Futurity  

 $260.00

BCSA Sponsored trial  

 ($60.00)

refund processed

Bank Interest  

 $67.09

Specialty Catalog Ads  

 $2,035.00

Specialty Agility Seminar  

 ($150.00)

refund plus one new registration

Specialty Shirt Sales  

 $972.50

Specialty Trophies  

 $1,650.00

Membership dues  

 $320.00

Other Income  

 $71.86

Helping Udders

  Total Income  

 $5,166.45

Expenses:

Board Meetings  

 $101.79

BCSA Sponsored Trials  

 $300.00

 April 2009 trial AKC fees

Borderlines  

 $2,183.17

Specialty Port-A-John Rental  

 $1,946.50

Miscellaneous  

 $1,143.07

Ballots (printing, mailing service, postage)

Website  

 $500.00

  Total Expenses  

 $6,174.53

     Income Less Expenses

  ($1,008.08

4. Interim Business Transacted by E-Mail

4.1. Board Votes
None this month.

4.2. New Member Applications
The following new membership applications were approved:

  • Carolyn and Joseph Biondi (Lindenhurst, NY)
    Sponsor – Sonja Donaldson

  • Barbara and Peter Zonakis (Fountain Hills, AZ)
    Sponsor – Sonja Donaldson

  • Penny Stevens (Lighthouse Point, FL)
    Sponsor – Rachel Flateley

Motion to approve the new membership applications by Terri Clingerman, Second – Lisa Pruka, In Favor - Unanimous

5. Committee Business/Reports:
Committee reports were not solicited this month. Committees will be providing reports for the Annual Meeting in October.

5.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.

5.1.1. Herding: Claudia Frank

5.2. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.

5.2.1. General Education: Catherine Swain

5.2.2. Historian: We need a volunteer to head this committee.

5.2.3. Juniors: Caitlin Kane

5.2.4. Website: Ann Shaw

5.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.

5.3.1. Affiliate Clubs: Emily Fish

5.3.2. Agility Trial in February (Pennsylvania): Denise Thomas

5.3.3. Agility Trial in June (Michigan): Denise Teal

5.3.4. Borderlines: Donna Brooks Brisbin

  • Borderlines publication expense comparison:

    • Feb/Mar issue: $3722, Paper and Ink did the entire layout, 44 pages (546 copies).

    • April/May issue: $3460, Donna proof read and did some pre-layout preparation, 36 pages (546 copies).

    • June/July issue: $3990, Donna did the entire layout, 44 pages (565 copies).

    • Aug/Sep issue: $2183, Donna did the entire layout with Bear making a few minor technical changes, 36 pages (575 copies).

5.3.5. Membership: Kathy Sours
September new member applications have been forwarded to the board for approval.

5.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier

5.3.7. Specialty – 2008: Laura Tomaszewski

5.3.8. Specialty – 2009: Lisa Pruka and Paige O'Donnell

  • July Action Items:

    • Secretary - Pending.

    • Venue under contract – Pending.

    • Host hotel under contract – Pending.

    • Trophy and prize selection complete – Still need a trophy chair but they have started investigating ideas for trophies.

  • August Action Items:

    • Livestock rental contracts secured – Contracts have been delivered to the duck supplier and the sheep supplier.

    • Verify that the judges contracts have been sent out – Done. Due to one obedience judge not being approved for Rally and the other not being available, another judge for Rally will need to be hired (Cindy Pischke).

    • Book hotel rooms for judges and trial chairs – Will be done as soon as the judges return their contracts to Sonja.
      Logo design complete – Pending.

    • Complete emergency planning – Planning nearly complete, waiting to hear back from the veterinarian in Jefferson.

    • Book seminar speakers – Have set a tentative schedule and working on booking speakers.

  • September Action Items:

    • Plan fundraiser herding event – Not planned yet. No time this fall, perhaps next spring or summer.

    • Confirm that judges are under contract – Pending.

    • Finalize “specialty wear” plan – Working with a local company to avoid shipping costs and waiting for Jeanne to finish the design.

    • Have event application forms filled out and ready for submission – Pending.

    • Trophy chair prepared to start collecting donations – Pending.

    • Submit updated budget and progress report to board.

5.3.9. Specialty – 2010: Julie Bosier and Megan Harrison

5.3.10. Specialty – 2011: Emily Fish and April Bruce

5.3.11. Versatility: Tashia Lund

5.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.

5.4.1. Border Recorder: Carol Clark

5.4.2. Breeding Excellence Recognition Committee: Kim Sykes

5.4.3. Futurity Committee: April Bruce
April has posted the draft futurity proposal on our website and is soliciting comments until September 30th.

5.4.4. Judges Education: Linn Klingel
Terri Clingerman motioned to approve Shirley Tipsword and Carol Clark as mentors, Second – Sally Davis, In Favor – Unanimous.

5.4.5. Judges Selection Process: Sonja Donaldson

  • Contracts have been mailed out and the 2009 judges selection process is almost complete.

  • Process improvements to make before the next round of judges selection:

    • Need to vote for a separate Rally judge since not all obedience judges are approved to judge Rally.

    • Approve a procedure to resolve a tie vote between judges.

    • Need to develop a specific judges contract that will be available online with blanks to fill in.

  • Nominations are being accepted until October 30th for the 2010 judges selection process.

5.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).

5.5.1. Breeder Referral: Karen Herceg

5.5.2. Rescue Committee: Carol Wesenberg

5.6. AKC Community
Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.

5.6.1. AKC Delegate Business: Claudia Frank

5.6.2. AKC Gazette Columnist: Terri Clingerman

5.6.3. Legislative Committee: Linda Baron

5.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.

5.7.1. Health: Angie Roesch

5.8. General Club Administration
These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.

5.8.1. BCSA Announce & Suggestion Box: Nancy Little

5.8.2. BCSA Online Fundraising Store with Ivars: Carol Wesenberg

5.8.3. Finance Committee: Beth Bartholomew

6. Old Business

6.1. 2008 Elections
The board discussed a balloting issue that came up regarding affiliate clubs that did not receive ballots and/or didn’t have the correct address on file with the club. A procedure will be developed so we can avoid this problem with future elections.

6.2. AKC Sportsmanship Medallion
Three members were nominated. The board unanimously selected one member to award the medallion to. The award will be presented at the National Specialty in October.

6.3. AKC Lifetime Achievement Awards
This year’s nominees are listed on AKC’s website. Each parent club is asked to vote for one nominee from each of the three categories. The board solicited our membership for suggestions on who we should select and we received one response. The board selected the following nominees:

  • Companion – Susan Bluford

  • Conformation – Constance Barton

  • Performance – Jackie Mertens

6.4. Pedigree Rescue Grants
A correction to information in last month’s minutes, Pedigree is handling their grants differently this year. The rescue groups are to apply directly to Pedigree for their grants, the parent club is not involved in the selection. Terri will send out an announcement via Announce. She will also remind rescue groups that the BCSA has funds dedicated for rescue and that grants can be submitted to the board at any time.

7. New Business

7.1. Supported Entries
A reminder will be sent out via Announce about the correct procedure for requesting a supported entry. Supported entries must be requested annually, even if they have been approved in the past. AKC requires that BCSA formally approves all supported entries held in its name, and if a member was remiss in obtaining this permission, it's possible that AKC could reprimand the all-breed club hosting the overall event where the supported entry was held.

7.2. Member Discipline
The board has been notified that a member intends to prefer charges against another member for alleged misconduct prejudicial to the best interests of the Club or the breed. The board reviewed the Article VI Discipline section of our by-laws.

7.3. Suggestion Box Submissions/Input from Membership
No submissions.

7.4. Date of Next meeting
Monday, November 10, 2008, 5:00 PM PST
There will be no board meeting in October.

7.5. Adjournment
Adjournment motion at 6:47 PM by Terri Clingerman
Second: Lisa Pruka
In Favor: Unanimous

Page Updated 12.10.2008

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