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Roll Call: Michelle Olsen • Lisa Pruka • Terri Clingerman • Wayne Koutsky • Jo Roach
Members Absent: Claudia Frank • Sally Davis • Kelly Hagstrand
Call to order: 5:04 pm PDT by Michelle Olsen
1. Recording Secretary’s Report: Jo Roach
July 2008 board meeting minutes were approved via electronic vote.
2. Corresponding Secretary’s Report: Terri Clingerman
AKC Correspondence:
A notice saying that effective 1/1/09, all event secretaries that administer nine or more AKC agility trials are required to be licensed by AKC.
A notice saying that BCSA hasn’t filed for our Feb. 14/15 2009 agility trial, and to let the Event Operations Dept. know if we want to release the date.
Other Correspondence:
Received a signed contract from Megan Harrison, agreeing to be a 2010 national specialty co-chair.
Received a question about tattooing the nose of a BC who lacks black pigment and gets sunburned (to prevent burns). Recommended checking with a local veterinarian or the nearest veterinary college for more information about that procedure.
Received a summary of our Purina Parent Club Partnership Program earnings update, forwarded it to Announce.
Received 2 inquiries about vending at the national, forwarded them to Laura Tomaszewski.
Received a petition for Lisa Weeks to be nominated for Board Member At-Large #2 for the upcoming elections.
Received a question about finding a puppy in WA, replied with our breeder referral link on our website.
Received a signed contract from Paige O’Donnell, agreeing to be a 2009 national specialty co-chair.
Received a signed contract from Laura Tomaszewski, agreeing to be the 2008 national specialty co-chair.
Sent announcements to members regarding the upcoming BCSA elections, AKC’s Lifetime Achievement Awards, and the deadline for agenda items to be submitted at BCSA’s annual meeting in October.
3. Treasurer’s Report: Wayne Koutsky
3.1. General Account Balances as of August 12, 2008
This Month: Checking balance:
$5,659.40
Savings (Money Market) balance:
$36,477.37
Health balance:
$5,021.95
Rescue balance:
$12,897.76
Total:
$60,056.48
3.2. July 8 – August 12, 2008 Income and Expenses
Income:
Donations
$20.65
Futurity
$100.00
Borderlines Ads
$320.00
Borderlines Back Issues
$15.00
Bank Interest
$67.21
Specialty – Agility Seminar
$325.00
Specialty – Shirt Sales
$925.00
Specialty – Trophies
$710.00
Membership Dues
$50.00
Total Income
$2,532.86
Expenses:
AKC Other Fees
$135.69
(Invitational Medallions and Inline Printing)
Bank Charge
$13.35
Donation Expense
$100.00
(Piedmont BC Herding Trial)
BCSA Sponsored Trials
$1,602.14
Judge Education
$285.03
Specialty – Show Secretary Advance
$1,000.00
Website -
$500.00
Total Expenses
$3,636.21
Income less Expenses
(1,103.35)
4. Interim Business Transacted by E-Mail
4.1. Board Votes
Motion 2008-24 made by Jo Roach to approve the minutes of the July 2008 BCSA Board meeting, Second – Kelly Hagstrand, In Favor - Unanimous
Motion 2008-25 made by Lisa Pruka to use the winner of the 2008 Specialty Logo contest as the BC picture for CHIC, Second – Jo Roach, In Favor - Unanimous
4.2. New Member Applications
The following new membership applications were approved:
Lara Avery (Somers, CT)
Sponsor – Cindy GeissSally Glei (Leasburg, NC)
Sponsor – Lisa GrossSherry Kluever (Romeoville, IL)
Sponsor – Margaret Lass-GardinerDebbie and Steve Prince (Agoura Hills, CA)
Sponsor – Sonja DonaldsonConnie Scott (Poplar Grove, IL)
Sponsor – Lisa PrukaMolly Wisecarver (Mayer, AZ)
Sponsor – Suzanne LeRoyMotion to approve the new membership applications by Terri Clingerman, Second – Wayne Koutsky, In Favor – Unanimous.
5. Committee Business/Reports:
5.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.5.1.1. Herding: Claudia Frank
Herding Instinct Certification Program
Guidelines & Evaluation Forms - request for comments was posted on website & Announce.
1) Comments received are on the web site and have been sent directly to the Board.
2) Closing date for comments – Monday Aug. 18th (date to be posted on the website and Announce).
Recommendation to the board is to change from “test” to “evaluation”, keep pass/no pass aspects and certificates.National Specialty Herding Instinct Evaluations
Assist Denise Teal with the evaluations and submit a list of “passing” dogs and owners to Borderlines for publication. Each entered dog will receive a certificate and handouts (“Herding Instinct Tests”, “Finding an Instructor”, “Finding a Training Method”, and “Basics of Herding”).
Terri Clingerman motioned to approve these handouts submitted by Claudia, Second – Jo Roach, In Favor – Unanimous.National Specialty Judges Education Demonstration
Have started arranging for herding demonstrators.National Specialty – “Versatile Stockdog Award”
Award requirements have been confirmed. A list of eligible dogs will be given to the Show Secretary after entries have closed. Denise has acquired the award.Herding Stats
Susane Hoffman is maintaining the Advanced Class stats for Borderlines and the website. 2007 Yearly stats have been submitted to Borderlines and posted on the website.Mini Seminar
Compiling informational handouts that will be posted on the website as a resource available for clubs to use when presenting a herding seminar.BCSA Herding Futurity
Working with April on finalizing the program.Borderlines and Website Articles
Working on a series of informational herding articles.5.2. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.5.2.1. General Education: Catherine Swain
Catherine is working on the BCU program and potential speakers for the 2009 specialty. She is putting the finishing touches on the "Do you really want to breed your dog" document to be submitted to the board for review.5.2.2. Historian: Mickey Bruzek
No report5.2.3. Juniors: Caitlin Kane
The Junior Scholarship proposal has been forwarded to the board for approval.
Lisa Pruka motioned to approve the Junior Scholarship proposal, Second by Terri Clingerman, In Favor – Unanimous.Requested from AKC a list of junior handlers who showed Border Collies this year. A letter was sent out to all of the juniors telling them about the BCSA and our juniors program.
We're getting things in order for the junior recognition at the specialty. There will be rosettes for those in attendance who submitted bios for the catalog.
A "Most Versatile Junior" award was proposed by a new member, Molly Wisecarver. We hope to have this award ready for the 2009 specialty.
5.2.4. Website: Ann Shaw
A conflict between PayPal and our bank will not allow ACH transactions. Recommend that we wait until a new bank account is set up and try again. Members will not have option of paying dues with a credit card this renewal year.
ROM – Noteworthy section updated.
Futurity – Forms added.
2008 National Specialty – 15 Ads on web site.
Regular site maintenance and page updates
5.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.5.3.1. Affiliate Clubs: Emily Fish
No report.5.3.2. Agility Trial in February (April): Denise Thomas
Denise Thomas has requested another event number to make this a three day trial and will be changing the date to April. She feels these changes will make the trial more profitable.5.3.3. Agility Trial in June (Michigan): Denise Teal
Denise Teal is no longer able to chair this event and she has been unsuccessful in finding a replacement. We will put out an announcement to the membership to see if anyone else is interested in hosting a trial in their area using the BCSA event numbers. Lisa may be able to use the event numbers to host fund raiser trials for the 2009 specialty if no one else wants to use them.5.3.4. Borderlines: Donna Brooks Brisbin
Bear Associates staff members traveled to Donna’s house to meet and coordinate their Borderlines publication efforts.5.3.5. Membership: Kathy Sours
- August new member applications have been forwarded to the board for approval.
- Kathy is creating a new and improved online affiliate club membership application.
- The board discussed how much to charge new members who join the club in the latter half of the year. Previously, new membership applicants who applied from July – December were not charged membership dues for that half of the year; they paid the normal yearly membership fee that covered the last half of the year and the full next year. The board decided to change this policy since giving people a free ½ year of membership doesn’t pay for the Borderlines issues they are receiving during that free ½ year. From now on, new applicants who submit their applications postmarked between 1 July and 31 October will be charged a half-price membership fee. Applications postmarked 1 November – 31 December will pay a full membership fee for the following year and receive those two months “free”.
5.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier
All current specialty chairs have now returned their signed chair contracts.5.3.7. Specialty – 2008: Laura Tomaszewski
Laura is working on the budget for the specialty.
Terri has sent out via Announce and Borderlines the required notification requesting annual meeting agenda items. Wayne and Terri will be attending the specialty this year.
5.3.8. Specialty – 2009: Lisa Pruka and Paige O'Donnell
A longer, 15 month timeline has been adopted for planning specialties. Current action items are:
July Action Items:
Secretary – the main trial secretary has been lined up but has not signed a contract yet. The potential agility secretary has not committed but should be able to let Lisa know one way or the other by late September. The main secretary can take on the agility duties as well if needed.
Photographer under contract – done and copy of the contract has been forwarded to the board.
Venue under contract – fair grounds manager has promised to get the signed contract to Lisa once he returns from vacation.
Host hotel under contract – one hotel has verbally committed to a rate and a block of rooms but won’t sign a contract prior to one year in advance.
Trophy and prize selection complete – a trophy chair has not been designated yet.
August Action Items:
Livestock rental contracts secured – have verbal agreements but no signed contract yet. Lisa will be seeing the supplier in September and get the contract then.
Verify that all judges contracts have been procured by JS committee – voting for judges ends on the 15 August and then the hiring process will begin.
Book hotel rooms for all judges and trial chairs - waiting for contracts.
Logo design completed – logo designer won’t have time to work on the design until October.
Complete all the required emergency planning – will contact fairgrounds and other clubs to see what has been done before.
Book seminar speakers - Paige and Lisa have a schedule of desired speakers and are working on getting contracts signed. Patricia McConnell has been confirmed as the Saturday night speaker.
Budget update to be submitted.
5.3.9. Specialty – 2010: Julie Bosier and Megan Harrison
No report.5.3.10. Specialty – 2011: Emily Fish and April Bruce
No report.5.3.11. Versatility: Tashia Lund
No report.5.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.5.4.1. Border Recorder: Carol Clark
No report.5.4.2. Breeding Excellence Recognition Committee: Kim Sykes
No report.5.4.3. Futurity Committee: April Bruce
So far for the 2009 Futurity, we have received 13 litter nominations. We have received the first puppy nomination (the second nomination stage). We have had 3 judges nominated so far out of these 13 litter nominations.
As draft proposal for the 2010 Futurity and future Futurities has been posted to our website and member comments are being solicited.
April has been corresponding with Claudia Frank for the purpose of aligning the Herding Futurity with the BCSA herding program.
5.4.4. Judges Education: Linn Klingel
Linn and Lisa are lining up mentors for the specialty.
No upcoming presentation requests at this time.
Emily Fish requested to be added to our breed mentor list. The board discussed her request. Jo Roach motioned to add Emily Fish to the mentor list but the motion failed for lack of a second.
5.4.5. Judges Selection Process: Sonja Donaldson
The 2009 voting deadline is approaching (15 August). Sonja will send out an announcement with the voting results.
The 2010 process has begun. Nomination forms are on our website and an announcement will appear in the Oct/Nov Borderlines. Nominations must be received by 30 October 2008.
5.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).5.5.1. Breeder Referral: Karen Herceg
No report.5.5.2. Rescue Committee: Carol Wesenberg
No report.5.6. AKC Community
Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.5.6.1. AKC Delegate Business: Claudia Frank
No report.5.6.2. AKC Gazette Columnist: Terri Clingerman
No report.5.6.3. Legislative Committee: Linda Baron
No report.5.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.5.7.1. Health: Angie Roesch
CHIC – CHIC requested a BC headshot to use on our CHIC page. The board received permission to use the photo of Lori Mauger’s dog that won the 2008 specialty logo photo contest, and voted to approve its use (see section 4.1).
CHF Epilepsy Study – The board has not received any news from the members of the health committee about pursuing funding for this study.
Optigen Clinic at IKC of Chicago, Feb 20-22, 2009 – a member requested that we set up an Optigen 20/20 clinic for the shows at IKC where BCSA is supporting the entry. Angie has agreed to set it up although she won’t be able to attend the event herself. Lisa will be able to attend the event to oversee the clinic and will arrange for someone to draw blood for the testing.
5.8. General Club Administration
These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.5.8.1. BCSA Announce & Suggestion Box: Nancy Little
No report.5.8.2. BCSA Online Fundraising Store with Ivars: Carol Wesenberg
No report.5.8.3. Finance Committee: Beth Bartholomew
No report from Beth regarding the tax form that Wayne sent her in May.
6. Old Business
6.1. Elections
Lisa Weeks properly filed an additional nomination to run as Board Member at Large #2. There was a question as to how the board members at large are elected. They were listed on the nominating committee’s slate as two separate positions but there have been comments from the membership questioning if this was correct. After reviewing our bylaws and not finding a clear answer, Michelle contacted Michael A. Liosis, AKC Director of Club Relations, who ruled that “since neither the board composition article (Article III) nor the nominations/election article (Article IV) provide for a breakdown of board positions, the top 2 vote getters would be elected.”
The ballot has been updated to reflect the way the board members at large are to be elected (top 2). Bear Associates will be printing and mailing our ballots. Kat Ferruzza will be receiving the ballots and verifying membership and then sending the ballots to the Inspectors of Election (Emily Fish, Barbara Stewart and Art Brest.
6.2. AKC Sportsmanship Medallion
Terri will send another reminder to the membership to submit nominations. The board will choose the winner at the September board meeting.6.3. AKC Lifetime Achievement Awards
Terri will solicit suggestions from our membership. Suggestions are due by the September board meeting.6.4 International Kennel Club of Chicago – Supported Entry Request
Lisa contacted Nancie Mages and she is willing to coordinate the supported entry at the IKC in February 2009.
7. New Business
7.1. Pedigree Parent Club Rescue Grants
We were just notified by Pedigree that they are providing grants again for
rescue groups that have 501(c)(3) status. Terri will send out announcement to
solicit grant applications to be due before our next meeting for voting. Our
selection is due to Pedigree on September 30th.
7.2. Rockford-Freeport Illinois KC, September 27 and 28, 2008
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Lisa has requested reimbursement for educational hand outs to be used at the Meet the Breed booth at the Rockford-Freeport Illinois KC shows where we are also supporting the entry.
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Jo Roach motioned to approve up to $100 for the breed booth educational handouts, Second - Wayne Koutsky, In Favor – all.
7.3. Suggestion Box Submissions/Input from
Membership
No submissions.
7.4. Date of Next meeting
Thursday, September 11, 2008, 5:00 PM PST
7.5. Adjournment
Adjournment motion at 6:30 PM by Wayne Koutsky
Second: Terri Clingerman
In Favor: Unanimous
Page Updated 09.12.2008