BOARD MEETING MINUTES - APRIL 10, 2008
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Roll Call: Michelle Olsen • Lisa Pruka • Sally Davis • Terri Clingerman • Wayne Koutsky • Jo Roach

Members Absent: Claudia Frank, Kelly Hagstrand

Call to order: 5:01 pm PST by Michelle Olsen

1. Delegate Business:
Claudia submitted her report from the March 2008 Delegate’s Meeting held in New York, NY. The next meeting is in Quincy, MA on June 8 & 9, 2008.

2. Recording Secretary’s Report: Jo Roach
March 2008 board meeting minutes were approved via electronic vote.

3. Corresponding Secretary’s Report: Terri Clingerman

  • Conformation, obedience, and rally at the National Specialty can’t be approved yet because our event is in conflict with the Mattoon KC and Sandemac KC shows that weekend.

  • Obedience at the national can’t be approved yet because AKC thinks it’s limited and that we owe them a $15 event fee.

  • Paperwork from events #2008507001 and #2008507002 (agility trials in February) has been processed.

  • Sweeps on 6/7/08 at the Greenwich Kennel Club in Norwalk, CT is approved.

  • The following events for the 2008 specialty were initiated on-line:
    #2008507011, #2008507012, #2008507016, #2008507017, #2008507018, #2008507019, #2008507020, #2008507015, #2008507021, #2008507013, #2008507010, #2008507014, #2008507022, #2008507008, #2008507007

  • Sent a letter to our affiliate clubs reminding them to use BCSA materials when presenting Judge’s Education programs.

  • Sent a message to the membership asking for nominations for AKC’s Annual Lifetime Achievement Award.

  • Received a call from Joy Brewster, Greenwich KC, with questions about Bay Colony BCC’s (formerly known as Mid-Atlantic BCC) approval to hold a supported entry in conjunction with their all breed show in June. Joy’s club needs to finish the paperwork now and BCBCC hasn’t filed their part of it. Replied that BCSA approved the supported entry at the Jan. ’08 meeting, gave her the contact info for the BCBCC president (and cc’d her in the reply).

  • Received 2 suggestions for AKC’s Lifetime Achievement Award.

  • Received two requests for BC breeders, replied with a link to our breeder referral page on our website.

  • Received a question about breeding a BC, replied with information regarding health checks and other things to consider before breeding.

  • Faxed the application to AKC for the Bay Colony BCC’s supported entry for the Greenwich KC show in June, 2008.

  • Received a letter of complaint from Bonnie Harris that NCL and TNS are not listed as required or optional CHIC tests.

  • Received an email from a dad whose son is in the Air Force and who can no longer keep his two BCs, requesting help with getting them into rescue. Replied with information on how to contact Mo-Kan BC rescue.

  • Received an email from a member, saying that her dog wasn’t listed in the “new titles” section for her new NA. Contacted Ann Shaw to get the dog added.

  • Received a request for information on finding a BC in AL, replied with information from our breeder referral and rescue pages on the website.

  • Received a request for information on finding a BC in Nevada, replied with information from our breeder referral and rescue pages on the website.

  • Received a question about CHIC requirements from Megan Harrison.

  • Received an address change for Beverly & Jerry Fletchall, forwarded it to Kathy Sours (membership chair).

  • Received some suggestions regarding CHIC and epilepsy research from Cecilia Lamb.

  • Received a question about tracking at the 2008 national and forwarded it to Laura Tomaszewski (the chair).

  • Received a question about how to find a mate for a male dog, whose papers are lost. Replied with “do you want to really breed?” information and AKC’s website.

  • Received a question about finding a BC owner to chase some geese off a property in NY, suggested they post the question on Sheepdog-L.

  • Received a question about Casey Carney on how to get a copy of video on the BCSA website for North Star BC Rescue to use at an educational booth at a Dog Expo in June. Forwarded Catherine Swain’s email address to her.

4. Treasurer’s Report: Wayne Koutsky

4.1. General Account Balances

  • Last month: $77,264

  • This month:

    • Checking balance: $1,311

    • Savings (Money Market) balance: $42,491

    • Health balance: $5,022

    • Rescue balance: $12,898
      Total: $61,722

4.2. 2008 Specialty Income/Expenses
Income to date: $1,035
Expenses to date: $2,300

5. Interim Business Transacted by E-Mail

5.1. Board Votes
Motion 2008-14 made by Jo Roach to approve the minutes of the March 2008 BCSA Board meeting.
Second – Sally Davis, In Favor - Unanimous

5.2. New Member Applications
The following new membership applications were approved:

  • Anne and Jim Lynch (Hereford, AZ)
    Sponsor: Sandy Canary

  • Gay and Silmar Silva (Newborn, GA)
    Sponsor – Nancy Mages

  • Doreen Workman (Houston, TX)
    Sponsor – Cathy Mitchell

Motion to approve new applications – Sally Davis
Second – Wayne Koutsky
In Favor - Unanimous

6. Committee Business/Reports:

6.1. General Committee Productivity Project: Lisa Pruka

Here is the schedule for committees to submit an update report to Borderlines:

  • May 15: Judges Ed, Gazette, Futurity

  • July 15: BCSA Affiliate clubs, Breeder Recognition

  • Sept 15: Breeder Referral, Juniors

  • Nov 15: Versatility, Rescue

6.2. Affiliate Clubs: Emily Fish
No report.

6.3. Agility Trial in Feb: Pennsylvania: Denise Thomas
Due to low entries and other factors, this trial lost money this year. Denise has some good ideas on how we can turn this around for next year.

6.4. Agility Trial in June: Michigan: Denise Teal
No report.

6.5. AKC Gazette Columnist: Gerianne Darnell
Submitted the second part of column on the 2 BC quad champions.

6.6. BCSA Announce & Suggestion Box: Nancy Little
No report.

6.7. BCSA Merchandise Manager for Ivars Account: Carol Wesenberg
No report.

6.8. Border Recorder: Carol Clark
No report.

6.9. Borderlines: Sally Davis and Donna Brooks Brisbin

  • Notes from Donna: “The April/May issue is the first issue that I received all of the content directly, rather than having it filtered through Paper & Ink. It certainly made things much more organized and far much easier on me. I was able to review the articles, proofread them, work out any questions, and standardize fonts, etc. prior to submitting it. With the ads, I was also able to review and make some changes that were approved by the submitters which made them look more like ads.”

  • The board considered other ideas that Donna has proposed. We really need to research other publishing options as although the cost for publishing the last issue was less, it is still too much. Donna suggested signed contracts for long term ads and the board agreed that this is a good idea.

  • Lisa sent out an Announce request for volunteers to compile conformation and agility stats.

6.10. Breeding Excellence Recognition (formerly ROM): Kim Sykes
No report.

6.11. Breeder Referral: Karen Herceg
Recently a member asked if anyone monitored the online AKC breeder classifieds to make sure that people who claim BCSA membership truly are members. Karen will add this to her list of duties.

6.12. Finance Committee: Beth Bartholomew
No report.

6.13. Futurity Committee: April Bruce
April is wrapping up her final draft for the 2009 Futurity to submit to the board. The board decided to give April the OK to get the conformation futurity for the 2009 specialty started. Once we see how the process for the 2009 futurity goes, we can make changes as needed.

6.14. General Education: Catherine Swain

  • The BC Animation is now on our website.

  • The board will ask Catherine to finish up the “So You Want to Breed Your Dog” pamphlet since she hasn’t heard from Donna.

  • Lisa has been doing some research on health education and has encouraged Casey Carney and Catherine to team up to work on a Border Collie University/Heath Institute, modeled after the Basset and Berner clubs’ University concept:
    http://www.bhca-bhu.org/BHU-BUT.htm
    http://www.bernergarde.org/home/default.aspx

6.15. Health: Cecilia Lamb

6.15.1. CHIC:
The board discussed the CHIC test requirement dilemma after receiving feedback from members. We are wondering just how useful being a CHIC member club will be? We need more data. Michelle will talk to Cecilia and ask her to review our website and the health research information and ask her for additional input. We will table the discussion about CHIC requirements until we get more information.

6.15.2. PPCPP:
We received a check for $2075 from the Purina Parent Club Partnership Program for 2007. Wayne will split that amount between the health and rescue funds. Another $2075 from the PPCPP for 2007 goes into our BCSA AKC CHF account.

6.15.3 Epilepsy Research through AKC CHF:
The BCSA donated $2,500 toward this project last year:
http://www.akcchf.org/research/grants/search/index.cfm?search=number&display=results&number=917
The CHF has asked if we could donate more money for this research project. The board discussed various donation and funding raising options. Since this was the number one health concern from our recent health survey, we do feel it is important research for us to support. One idea was to come up with a plan where we donate money from our CHF account and then come up with a matching fund donation from our health fund and coordinate with the Staffordshire Bull Terrier Club.

6.16. Herding: Claudia Frank
No report.

6.17. Historian: Mickey Bruzek
No report.

6.18. Juniors: Volunteer Needed
No report.

6.19. Judges Education: Linnea Klingel

  • Working on an online list of judges education attendees and a separate list of attendees interested in sweepstakes assignments.

  • Upcoming presentation requests:

    • Spring 2008: California, Art Sorkin will present

    • July 2008: Omaha, NE – Linn will present

6.20. Judges Selection Process: Sonja Donaldson

Due to the late delivery problem we are having with Borderlines, we realized we needed to revise the JS timeline. This late delivery problem also necessitated sending out postcards to solicit judge nominations for the 2009 Specialty. Kat Ferruzza very graciously stepped up and agreed to get this task done.

Here is the revised timeline (revised dates underlined):

2009 Specialty: proposed modified timeline for 2008:

  1. March 15: Solicit nominations from membership via Borderlines (which will come out in mid-April), each member can submit 3 names per venue (4 judges for herding for 2009 only).

  2. April 1: Solicit nominations from membership via BCSA_ANNOUNCE (as a reminder that roughly coincides with BL arrival).

  3. April 30: Deadline for receiving membership nominations. Members may submit via email (to Sonja and Terri both) or regular mail (to Terri), and must identify themselves for membership verification.

  4. May 2: Sonja to verify licensing and send request for bio, cost and availability via email to all top-10 judges, with returns going back to Sonja.

  5. May 16: Deadline for receiving bio’s back from judges.

  6. In order to keep the process moving forward quickly for 2009 selection, we will be skipping the step where the board chooses the top finalists (see #6 in 2011 selection process).

  7. May 17:  Publish the top 10 finalists in BL (which comes out in mid-June), along with their bios.  Post to Announce simultaneously.  Request vote by General Membership. *Note this is a  day late for our BL deadline, but Barb will know it’s coming and we’ll delay publication if need be.  

  8. August 15: Deadline for receiving membership votes for their favorite 3 candidates in each venue. Members may vote via email (to Sonja and Terri both) or mailed ballot (to Terri), and must identify themselves for membership verification.  The ballots will be printed in Borderlines to reduce the cost of a separate mailing.  No write-in nominations are allowed.

  9. August 30: Contracts go out to the top vote-getters. Contracts prepared, sent and processed by JS committee.

 2010 Specialty: proposed modified timeline for 2008:

  1. July 15:  Solicit nominations from membership via Borderlines (which will come out in mid-September), each member can submit 3 names per venue.

  2. September 5:  Solicit nominations from membership via BCSA_ANNOUNCE (as a reminder that roughly coincides with BL arrival).

  3. October 15:  Deadline for receiving membership nominations. Members may submit via email (to Sonja and Terri both) or regular mail (to Terri), and must identify themselves for membership verification.

  4. October 17:  Sonja to verify licensing and send request for bio, cost and availability via email to all top-10 judges, with returns going back to Sonja.

  5. October 30:  Deadline for receiving bio’s back from judges.

  6. In order to keep the process moving forward quickly for 2010 selection, we will be skipping the step where the board chooses the top finalists (see #6 in 2011 selection process).

  7. November 15: Publish the top 10 finalists for each venue in BL (which comes out in mid-December), along with their bios.  Post to Announce simultaneously.  Request vote by General Membership.

  8. January 30 2009: Deadline for receiving membership votes for their favorite 3 candidates in each venue. Members may vote via email (to Sonja and Terri both) or mailed ballot (to Terri), and must identify themselves for membership verification.  The ballots will be printed in Borderlines to reduce the cost of a separate mailing.  No write-in nominations will be allowed.

  9. January 31. 2009: Contracts go out to the top vote-getters. Contracts prepared, sent and processed by JS committee.

Proposed longer-term schedule, to occur in 2009 for 2011 Specialty (will update this later if needed):

  1. January 15: Solicit nominations from membership via Borderlines (which will come out in mid-February), each member can submit 3 names per venue.

  2. March 1: Solicit nominations from membership via BCSA_ANNOUNCE (as a reminder to come out after BL arrival).

  3. March 15: Deadline for receiving membership nominations. Members may submit via email (to JS chair and Corresponding Secretary both) or regular mail (to Corresponding Secretary), must identify themselves for membership verification.

  4. April 1: Requests for bios, cost, availability go out to top 10 judges (sent and received by JS committee), along with a request to “save the date.”

  5. April 30: Deadline for receiving bios back from judges.

  6. May 1: Board discusses bios, costs, availability; chooses 8 herding finalists and 6 finalists in all other venues (choice based mostly on membership vote weighting).

  7. May 15: Publish the finalists in BL which comes out in June (along with names of the non-finalists and the number of membership votes they received as compared to finalists).

  8. July 15: Deadline for receiving membership votes for their favorite 3 candidates in each venue. Members may vote via email (to JS chair and Corresponding Secretary both) or mailed ballot (to Corresponding Secretary), must identify themselves for membership verification.  The ballots will be printed in Borderlines to reduce the cost of a separate mailing.  No write-in nominations will be allowed.

  9. July 30: Contracts go out to the top vote-getters. Contracts prepared, sent and processed by JS committee

6.21. Legislative Liaison: Linda Baron
Linda is overwhelmed by the number of spay/neuter laws being proposed as well as the amount of breed-specific legislation.

6.22. Membership: Kathy Sours
PayPal discussion with Ann.

6.23. National Specialty Steering Committee: Megan Harrison & Julie Bosier
No report.

6.24. Rescue Liaison: Carol Wesenberg
The first Borderlines rescue feature was highlighted in the Feb/March issue and looked VERY nice! My plans were to do one each issue but I believe I unfortunately missed the deadline for the next issue because of my computer...so I will look to have a rescue feature in the future issues...with the exception of probably the very next one!

6.25. Specialty – 2008: Laura Tomaszewski

  • The Parade of Champions will be held on Saturday during the conformation classes; right after Juniors and before Best of Breed. Emily Fish will MC the parade.

  • All applications have been approved except Rally.

  • The specialty logo is finished and looks great! The photo contest was a great idea.

6.26. Specialty – 2009: Lisa Pruka and Paige O’Donnell

  • They are busy filling committee chair positions.

  • Education seminars are being developed along the lines of the Border Collie University concept.

  • The Olympia Resort will be the host hotel.

  • Banquets will include the traditional social and rescue banquets plus a new mid-week herding banquet to honor the herding competitors.

6.27. Specialty – 2010: Julie Bosier & Megan Harrison
No report.

6.28. Versatility: Tashia Lund
Nothing new to report.

6.29. Website: Ann Shaw

  • 2008 Specialty: More pages activated.

  • With help of graphic artist, Border Collie video added to site

  • Addressed Kathy Sours concerns via e-mail on using PayPal for membership dues.

  • Regular site maintenance and page updates.

7. Old Business

7.1. 2008 Nominating Committee

  • Timeline:

    • May 15: ideal date for slate to be published in BL

    • July 1: deadline for mailing slate to membership

    • Aug 1: deadline for opposition to file with the Corresponding Secretary.

    • Sept 1: deadline for ballot mailing, if we do a ballot.

  • Committee: Terri Clingerman (Chair), Emily Czapek, Gerianne Darnell, Joyce Norris & Nancie Mages.

  • Inspectors of Election: we need two sets of 3 people who live near each other to serve in this capacity, must be named by Sept 1.

  • Inspectors of Election: Emily Fish (Camas, WA) Barbara Stewart (Portland, OR) & Art Brest (Tualatin, OR).
    Alternate Inspectors of Election: Sonja Donaldson (Santa Barbara, CA), Susan McClair (Santa Barbara, CA), Mary Arango (Carpinterio, CA)

Motion to accept the inspectors made by Lisa Pruka, Second by Terri Clingerman, In Favor – Unanimous

7.2. AKC Lifetime Achievement Awards Nominations
The board received two nominations for this award (to be forwarded to AKC). Sally Davis motioned to select Helen Phillips as our club’s nomination, Second by Jo Roach, In Favor - Unanimous

7.3. Online payments using PayPal
Ann Shaw and Kathy Sours discussed the possibility of setting this up. The board feels it is worth a try, especially since it was requested by the membership. Lisa Pruka motioned to offer PayPal as a renewal option for this year’s renewal period, Second by Terri Clingerman, In Favor – Jo Roach, Abstain – Wayne Koutsky and Sally Davis.

7.4 CBCA Cross Registration
After 3 emails, Michelle finally got a response from the Special Registry Services of AKC, saying they would correct the acceptable foreign registry list for our breed on their website to include the CBCA. We’re still waiting for that correction to be made but we consider this matter to be settled.

7.5 AKC Sportsmanship Medallion
Terri will send out an announcement to solicit nominations for this award. We will choose the winner at our September board meeting.

7.6 Agenda
We did not get any comments as a result of publishing a short agenda for this meeting. However, Michelle will continue post the agenda for future meetings.

7.7 Short Term Goals
Budget is our main focus.

8. New Business

8.1. Suggestion Box Submissions/Input from Membership
• Mary Whorton asking where the stats were on the website, she could not find them. Lisa responded to her.
• Sonja Donaldson expressing concerns over notes on CHIC in the latest minutes, Michelle responded to her.

8.2. Date of Next meeting
Thursday, May 15, 2008, 5:00 PM PDT

8.3. Adjournment
Adjournment motion at: 6:42 PM by Wayne Koutsky
Second: Sally Davis
In Favor: Unanimous

  Page Updated 06.20.2008

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