BCSA: Board Meeting Minutes

BOARD MEETING MINUTES
March 7, 2005

Go to: Committee Reports | New Members

Members Present: Michelle Olsen • Joyce Norris • Kelly Hagstrand • Laura Wright • Beth Bartholomew • Sally Davis • Denise Teal

Members Absent: Wayne Koutsky, Janet Lewis

Call to Order: 5:31 PM Pacific Time by Michelle Olsen

1. Recording Secretary’s Report: Kelly Hagstrand

1.1. Approval of minutes of last board meeting
Minutes of last board meeting approved unanimously in Motion 2005-3

2. Corresponding Secretary’s Report: Laura Wright

2.1. Correspondence Received

Letters received from AKC approving Obedience, Herding and Sweepstakes at the Specialty. Denise asked if correspondence approving the Herding Challenge at the Specialty had come in.

General questions regarding various topics received via e-mail.

3. Treasurer’s Report: Wayne Koutsky

3.1. Account Balances

Checking $11,154.04

Savings: $72,652.45

* Health: $1,070.92

* Rescue: $1,310.91

*The Rescue and Health balances are still as of 12/14/04 until the numbers can be verified.

3.2. Operating Budget
Wayne still working on an operating budget and will forward when available.

3.3. 2005 Specialty Income/Expenses: Denise Teal
Denise and Linda have worked up a preliminary budget as follows:

Income: $49,191

Expense: $41,030

Profit: $8,161

4. Interim Business Transacted by US Mail
No mail exchanged in the last preceding two months

5. Interim Business Transacted by E-Mail

5.1. Motion 2005-02
Motion: To approve members Emily Czapek, Judy Jergens and Kathleen Ferruzza as inspectors of election to count ballots on the issue of open registration for Border Collies
Motion Made By: Denise Teal
Seconded: Joy Norris
In Favor: Unanimous

5.2. Motion 2005-02
Motion: Approve update of Versatility Awards criteria as updated by Tracy Sengupta (included incorporation of new programs such as Rally Obedience and Preferred Agility Classes). New revision is on BCSA website.
Motion Made by: Beth Bartholomew
Second: Laura Wright
In Favor: Unanimous

5.3. Motion 2005-03
Motion: Approve the minutes of the January Board Meeting
Motion Made by: Kelly Hagstrand
Second: Joyce Norris
In favor: Unanimous

5.4. New Members Approved via E-Mail
• Gail Wilson
6811 Kemman Road
Hebron, IL 60034
Sponsor: Lisa Pruka

• Marilynn Smith
930 Emily Circle
Ft. Walton Beach, FL 32547
Sponsor: Patricia Kallen

• Kathy Kaul
253 Kishwaukee Valley Road
Marengo IL 60152
Sponsor: Lisa Pruka

• Liz Eqinton
16110 W. Lake Burrell Drive
Lutz, FL 33549
Sponsor: Laura Wright

• Karen & Tom Lacy
9400 Tunstall Road
New Kent, VA 23124
Sponsor: Betty Swenson

• Laurie Sales
2519 Riverside Drive
Two Rivers, WI 54241
Sponsor: Nancie Mages

• Tashia Lund
422 Western Avenue
Gilby, ND 58235
Sponsor: Becky Beckman

• Carol Lex
1251 Kennebec Drive
Dawson, IL 62520
Sponsor: Laura Tomaszewki

• Laura Kincaid
40319 N. Fox Drive
Antioch, IL 60002
oelamp@aol.com
Sponsor: Lisa Pruka

• Lynn & Michael Higgins
34575 Morgan Trail
Elizabeth, CO 80107
mhiggins@mho.com
Sponsor: Helen Phillips

• Rebecca Hollada
3260 Parmly Road
N. Perry, OH 44081
cghollada@aol.com
Sponsor: Any Gibel

• Barbara Klucik
73 International
Grand Island, NY 14072
agiliteve@aol.com
Sponsor: Julia Ecklar

• Nancy Gee
35 Elm Street
Fredonia, NY 14063
ngee@stay.rr.com
Sponsor: Julia Ecklar

• Kathy Mueller
739 Newport Drive
Pittsburgh, PA 15234
Kmueller739@yahoo.com
Sponsor: Karen Herceg

6. Committee Business

6.1. AKC Delegate Report – Janet Lewis
Janet will be submitting a report on the last AKC Delegates meeting to be held on March 8, 2005

6.2. AKC Gazette Columnist – Gerianne Darnell
Gerianne has submitted the “Meet The Board” article for publication. The next article will be on a Border Collie “hero”.

6.3. AKC Open Registration (Stud Book) Project – Denise Teal
Ballots were sent to all members asking them to choose from three options: 1.) Keep the studbook open permanently and allow dogs registered with domestic registries to be registered with the AKC; 2.) Keep the studbook open for another five years; or 3.) Close the studbook permanently in 2006. The deadline for ballot return is March 8 and Emily Czapek, Kat Ferruza and Judy Jurgens, the inspectors of election, will count the ballots on March 11th. After the ballots are counted, a proposal will be sent to the AKC asking that the studbook be kept open in accordance with the majority opinion of the membership.
Some members misunderstood the intention of Option 1 on the ballot, thinking that it meant excluding the ability to import dogs from the “standard” international all-breed registries, such as Australia and Great Britain, among others. That was not the intent and these dogs will always be registerable as part of the AKC’s general policy regardless what the final outcome of keeping the studbook open to the herding registries is.

6.4. BCSA Announce & Suggestion Box – Nancy Little
Nothing to report.

6.5. BCSA Store & Fundraising – Nancie Mages
Nothing to report

6.6. Border Recorder - Kim Sykes
Kim has quotes from two companies who can do “printing on demand” in both print and CD-ROM format. She would like to get three more before she presents a proposal for reprinting

6.7. Borderlines - Lisa Ochoa
Lisa putting a want ad in Borderlines for an Advertising Manager for Borderlines.

6.8. Breeder Referral - Karen Herceg
Nothing to report

6.9. Color Committee – Sandra Lindenmuth
Still researching

6.10. Finance Committee – Beth Bartholomew
Nothing to report.

6.11. General Education – Chair Needed
Chair still needed.
Laura will work with Ann Shaw to get .pdf versions of the BCSA pamphlets up on the website, which will make printing easier.

6.12. Heath – Lisa Pruka

6.12.1. Health Survey
Yvonne Anderson is working on the breed survey and the goal is to have it done and distributed by the end of 2005.

6.12.2. CEA Test
Still trying to determine how to make the best use of the new Optigen DNA results. Ronni DeLay has worked with Optigen to get quarterly results of the dogs tested. A policy needs to be formulated on release of the information. Ronni DeLay and Kelly Whiteman have joined the Health Committee and will be focusing on this issue.

6.12.3. CL Test
Testing is beginning in Australia for testing of the CL gene. A couple of press reports have been received on the progress. There are some unresolved issues on whether or not blood samples will be able to be sent from the U.S. to Australia with no complications, so the test may not be available here until the logistics of this are worked out or an alternative testing agency is set up domestically.

6.12.4. Health Clinic Booth at Specialty
Lisa has set up a BAER clinic and is working on a CERF clinic. There are plans to also do blood draws for CEA and Epilepsy.

6.12.5. Borderlines Articles
Lisa is planning on having something health related in every issue.

6.12.6. Policies
Lisa would like to have the BCSA to be more aggressive regarding health and breeding issues. She is considering designing something for the website.

6.12.7. Sub-Committees
Lisa is planning on setting up sub-committees to focus on the particular issues (CEA, BAER, Health Survey, etc).

6.13. Health and Rescue Foundation
Chair is still needed.

6.14. Herding – Claudia Frank
Nothing to report

6.15. Historian – Karen Herceg
Kelly contacted the AKC and is trying to get the archived records for Karen.

6.16. Juniors – Mary Beth Overmyer & Linda Follis
Nothing to report

6.17. Judges Education – Carolyn Herbel
Carolyn did a breed presentation to the Herding Group Association of New Jersey on February 8, 2005 in Basking Ridge, NJ. Six judges that want to judge Border Collies and one that is approved attended the presentation. Ten members of the association that exhibit and/or breed other herding breeds were also in attendance. Carolyn would like to thank Avis May, Julia Bonelli and Michelle Brothers for bringing their Border Collies for the hands on part of the presentation.
Carolyn has presentations scheduled for July 2, 2005 in Oklahoma City and July 14, 2005 in San Antonio, Texas
Work continues on the educational program that can be viewed via multiple media. The goal is to have this material sent to all newly approved judges and a presentation version will be made available to those that are giving presentation s to judges education groups.

6.18. Judges Selection Process – Robin Penland
Robin is in the process of contacting people suggested by the Board, asking them if they would be interested in joining the committee.
Since the committee is in the early stages and does not have a formal process in place as of yet, Robin will be working with Lisa Pruka and Kat Ferruzza on the 2006 Specialty judges to get a feel as to how we currently choose the panels.

6.19. Membership – Kathy Sours
We had 432 renewals for membership, with only 28 members failing to renew by the January 31, 2005 deadline. The low number of non-renewals is due to the hard work Kathy put into implementing the new multiple reminder system.
A number of renewals came in after the deadline and Kathy is contacting those people to let them know that we definitely want them to renew, but the BCSA bylaws require that they reapply for membership.

6.20. 2005 National Specialty – Denise Teal and Linda Koutsky

All major jobs for the Specialty have been filled. Committee information on website

Lots of volunteers are needed for ring stewarding, etc. BCSA T-shirts will be given to each volunteer.

Applications for all events have been filed with the AKC and have been approved.

Judges for all venues are under contract

Claudia Frank has made the first draft of the general information booklet

Derek Patterson will prepare all premium lists and have them ready to be proofed by May 1st.

Cathy Lester is working on the Specialty Logo

Emily and Sally are working on an Award in the memory of Bonnie Zich. It will be a one-time award at the 2005 Specialty. They will work up the details and send to the Board.

Herding Instinct Form will be the one used previously

6.21. ROM – Nancy Keller
2004 statistics will be finished shortly and a report will be submitted to Borderlines.
Nancy would like to write an article for Borderlines about the bloodlines of ROM dogs and bitches for the Border Recorder. This article will describe the relationships of ROM dogs to other ROM dogs. She would also like to include tail male charts showing how this dogs go back to the very beginning of the breed. Tail female charts may also be feasible at some point, but there is a lot more information and may need to go in a separate publication.

6.22. Rescue Liaison – Sarah Ruckelshaus-Nicholson
Nothing to report

6.23. Versatility and Awards – Tracy Sengupta
Tracy has a stack of Versatility applications and CHX, which will be processed shortly. She has been delayed due to computer problems.

6.24. Website – Ann Shaw

6.24.1. Web Host Transfer
Web host transfer to godaddy.com is nearly complete, with the last issue being resolving the administrative contact for the domain name, which is currently in Lisa Ochoa’s name. The problem is that we do not know the password to get the administrative contact changed, which is needed to do the actual transfer.
Ann has supplied Michelle with all the GoDaddy.com passwords, etc. BCSA signed up with GoDaddy for three years to get the discount. Due to the content of the BCSA website, we had to use the Deluxe Plan rather than the Economy Plan for a cost of $9.95 a month. It will be automatically renewed.

6.24.2. Specialty Page
Main specialty page revised and icons added for each category. It will be updated as categories are added. 2005 Specialty is accessed from the National Specialty Info page. A direct link will be add to the BC Events Central drop-down menu as the Specialty gets closer
Form has been set-up so trophy sponsors can complete on-line, print and mail
There will be a Message Board for people to post “want ads” for rides, etc.

6.24.3. Breeder Referral
Form has been set up so members can easily be added to the Breeder Referral page.

6.24.4. Other
Message Board set up for members to comment on the Stud Book issue
Web forms revised so that applicants can enter information, print and mail
Memorial page added
Broken links researched and repaired

7. Old Business

7.1. 2006 National Specialty
 Judge selection needs to start immediately. Michelle will be contacting Lisa, Kat and Robin to ask them to get started.

7.2. ACE Project
Missy Roland is going to try to organize a blood draw clinic and volunteered to sell some shirts as well, so Michelle shipped her a box of 92
Shirt orders have been coming in. Michelle has sold eight from the website, Denise sold nine at the Agility Trial and Joyce sold three.

7.3. Open Registration Period

7.3.1. Ballot Prep Process – Laura Wright
Process went well. Laura will write a few notes about the process to help others in the future

7.3.2. Ballots Received – Kelly Hagstrand
260 ballots received so far and will be Fed Ex’d to the Inspectors of Election for the March 11th ballot counting. The three “counters” will be Judy Jurgens, Kat Ferruzza and Emily Czapek.

8. New Business

8.1. Judges Education – Laura Wright
It was brought up that after observing some judging choices in the breed ring that many judges are not honoring or correctly interpreting our standard. Judges education is a top priority to resolve this issue and to insure that everyone is up to date on the revised standard. Discussion regarding a breed video and mailings of the standard.

8.2. CEA Test
OFA database should be the one recommended by BCSA since it is the best long-term scientifically backed data tracking mechanism to use for research currently available
Optigen will be providing results quarterly. We need to do more research before decided how BCSA wants to post the data. Before the data is released, we want to get verification that the dog owner has had the option to “opt out” of having their information published. Until we can confirm that Optigen can provide this option on their form or whether we need to create our own form, BCSA will hold off on publishing the results sent to us from Optigen due to confidentiality concerns.

8.3. Breeder Referral List
Concerns were raised by a BCSA member on the Breeder Referral List of the increased volume of contacts due to an AKC link to our website. The AKC link was bypassing our educational material page. Ann Shaw asked the AKC to correct the link, which has been done. Some new fields will need to be added to the listing (i.e. how many litters per year do you breed, average waiting list time, what type of home do you sell to; pet/show/herding, etc.). This should save everyone time if puppy buyers don’t have to call people who probably will not sell them a dog or have a long waiting list. Ann Shaw and Karen Herceg will be asked to coordinate.

8.4. Northwest Affiliate Club
Barbara Steward in Portland, Oregon contacted Laura about how to start an affiliate club in the Northwest. Michelle has contacted her to provide information.

8.5. Duck Herding Demonstration at Detroit Kennel Club
Joyce Norris requested to be reimbursed in the amount of one-half (1/2) of her travel expenses for her presentation of duck herding demos at the Cobo Center in Detroit (Detroit Kennel Club) on March 19-20, 2005, as she will be representing BCSA and helping the Great Lakes Border Collie Rescue group. Beth motioned to approval the reimbursement, Denise seconded, Joyce abstained from the vote, all others approved

9. Date of Next Board Meeting
Next regular Board Meeting: Monday, May 16, 2005 at 5:30 PM Pacific Time.

Adjournment Motion:
8:05 PM Pacific Time by motion to adjourn by Joyce Norris, second Denise Teal

Respectfully submitted by Kelly Hagstrand, Recording Secretary

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