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BOARD MEETING MINUTES Go to: Committee Reports | New Members |
Members Present:
Michelle Olsen
Joyce
NorrisWayne
KoutskyKelly
HagstrandLaura
WrightBeth
BartholomewSally
DavisJanet
LewisDenise
Teal
Call to Order:
5:32 PM Pacific Time by Michelle Olsen
1. Recording Secretary’s Report: Kelly Hagstrand
1.1. Approval of minutes of last board meeting
Minutes of last board meeting approved unanimously in Motion 2004-15 (prior board)1.2. Records (Michelle Olsen, previous Recording Secretary)
Club records have been packed and shipped to Kelly Hagstrand
2. Corresponding Secretary’s Report: Laura Wright
2.1. Correspondence Received
12/4/04 letter received from KTCBB notifying us of the resignation of two officers and their appointed replacements
1/10/05 Thank you letter received from Mid-Atlantic Herding Association
1/10/05 Letter approving sweepstakes at the International Kennel Club of Chicago
2.2. Notify AKC of Change of Officers (Linda Koutsky, previous Corresponding Secretary)
Linda submitted the information to the AKC and Laura’s name is already listed on AKC’s website as the BCSA Corresponding Secretary
3. Treasurer’s Report: Wayne Koutsky
3.1. Changeover from Beth Bartholomew
Beth has sent records and remaining money ($66,249.33) in accounts via wire to Wayne. $10,000 was sent in an earlier wire to open account. Wayne has confirmed that both the records and the wire transfers were received. Beth is still retaining $3,851.42 to cover outstanding checks. She will send a note to those people still holding checks that the deadline is the end of January. After February 1st, these checks will not longer be viable and Wayne will need to reissue.3.2. Account Balances:
Checking: $19,494.11
Savings: $51,258.47
Health: $1,071.00
Rescue: $1,311.00
3.3. Financials from 2004 National Specialty: Beth Bartholomew
Beth reported the final totals on the 2004 National Specialty were as follows:
Income:
$49,009.50
Expense:
$38,789.63
Profit:
$10,219.87
3.4. 2005 Budget
Wayne will work on an operating budget to review at the next Board meeting
4. Interim Business
Transacted by US Mail
No mail exchanged in the last preceding two months
5. Interim Business Transacted by E-Mail
5.1. Motion 2004-15 (past Board vote)
Motion: To approve minutes from the November, 2004 Board Meeting
Motion Made By: Michelle Olsen
Seconded: Beth Bartholomew
In Favor: Unanimous5.2. Motion 2004-16 (past Board vote)
Motion: To ballot the membership regarding their wishes to request the AKC to keep the Border Collie Stud Book permanently open to the following herding registries: American Border Collie Association (ABCA), American International Border Collie Association (AIBC), North American Sheep Dog Society (NASDS), International Sheep Dog Society (ISDS) and Canadian Border Collie Association (CBCA). The ballot would be mailed after the January 31, 2005 membership renewal deadline to all members in good standing at that time; with ballots due in 21 days.Background information: the Open Registration/Stud Book Committee has been doing research on the various possibilities for extending the open registration period, either for another defined period of time, or permanently. Of particular focus has been the permanent open stud book status of many other breeds (mostly Sporting and Hound breeds that are open to performance registries). Of specific interest was a recent example, the Saluki breed, which achieved a permanent open stud book status in 2002 for the domestic registry, “Society for the Perpetuation of Desert Bred Salukis” Some members from the Saluki parent club were helpful in offering advice on how they approached the project. One suggestion was to ballot the membership to show majority support for requesting permanent open stud book status. Because the current temporary open stud book status for the Border Collie end January 2006, the Committee feels it is urgent to expedite the balloting of the membership, so that this information can be included in the proposal submitted to the AKC, which is slated for early 2005. The proposal will first go to the Registration Subcommittee of the Delegate Body, then later to the AKC Board of Directors.
Motion Made by: Michelle Olsen
Second: Joyce Norris
In Favor: Unanimous5.3. New Members Approved (New members voted by prior Board in November 2004)
Amy Gibel
6206 Mentor Park Blvd.
Mentor, OH 44060
Sponsor: Karen HercegNancy & Natalie Jablonksi
9035 N. Upper River Court
River Hills, WI 53217
Sponsor: Terry Wise HammondPam Sheehan
11843 W. 652nd Street
Broken Arrow, OK 74012
Sponsor: Terry Wise Hammond5.4. New Members Approved by current board (January 2005)
Anne Bentley
2934 Victoria Street North
Roseville, MN 55113
Sponsor: Nancy LittleDiane Hemphill
15592 Sharon Court
San Lorenzo, CA 94580
Sponsor: Nancy LittleCindy Meadows
20101 E. Germann Road
Queen Creek, AZ 85242
Sponsor: Cheryl M. SmithPatricia Young
7990 Burstaff Road
Pensacola, FL 32514
Sponsor: Linda Baron
6. Committee
Business
Michelle sent e-mails to all current committee chairs asking them if they
wanted to continue to serve and to identify some goals for the coming year.
Current Board members chose the committees they wished to be liaisons for.
Three new committees were proposed: Recruitment, Judges Selection Process and Futurity Competitions
6.1. AKC Delegate Report – Janet Lewis
Janet will be attending the next AKC Delegates meetings and she reviewed the proposed agenda. She mentioned an upcoming vote regarding giving the AKC Delegates the authority to vote on policies related to Obedience, Tracking and Agility. Discussion of the possible ramifications to these venues followed.6.2. AKC Gazette Columnist – Gerianne Darnell
Gerianne will be working on “Meet the BCSA Board” article for an upcoming issue of the AKC Gazette and will be contacting the Board members for a short bio. A “dog hero” story will be follow in a future column.6.3. AKC Open Registration (Stud Book) Project – Denise Teal
The proposal to the AKC for the Stud Book to be opened permanently is near completion. A ballot will be sent out to the BCSA membership (after January 31st), prior to submission to the AKC.6.4. BCSA Announce & Suggestion Box – Nancy Little
Currently there are 289 subscribers to the BCSA Announce E-Mail list, which accounts for about 64% of the membership. Nancy’s goal is to raise that to 70%6.5. BCSA Store & Fundraising – Nancie Mages
Nothing to report6.6. Border Recorder - Kim Sykes
Kim has been researching online vendors who can do “printing on demand” in both print and CD-ROM format. Sandra Shultz has volunteered to be on this committee and Kim will be recruiting more members in the near future6.7. Borderlines - Lisa Ochoa
Nothing to report6.8. Breeder Referral - Karen Herceg
Karen is working on a pamphlet addressing the subject of disappointed Border Collie puppy buyers. Complaints to the BCSA regarding this issue are increasing and a clear policy and process needs to be put in place to deal with the problem.BCSA is continuing to receive requests from people who want to be added to the Breeder Referral list
6.9. Bylaws & Policy & Procedures - Dr. Kim Green & Dr. Lois Rifner
Motion was made to retire this committee. Every five years the Board of Directors will revisit to determine if a committee needs to be reconvened to review or revise. Motion made by Denise, second Beth. Vote was unanimous in favor of the motion.6.10. Color Committee - Sandra Lindenmuth
Nancy Mages asked to step down due to time limitations and suggested Sandra Lindenmuth who accepted the position. Sandra is in the process of defining the colors for the AKC Registration paperwork.6.11. Condolences – April Quist
Motion to dissolve this committee due to lack of information provided regarding Condolences. Motion made by Denise, second Joyce. Vote was unanimous. Joyce to notify April of decision.6.12. Ethics
Motion to dissolve this committee. Motion made by Joyce, second Wayne. Vote was unanimous6.13. Finance Committee – Beth Bartholomew, Wayne and Beth working on the details.
6.14. General Education – Chair Needed
Sally has decided to step down as Chair. Suggested Mary Towner to take over, but has been unable to contact her and will continue trying. AKC requires that we have a member assigned to General Education6.15. Heath – Lisa Pruka
6.15.1. Health Survey
Yvonne Anderson completed a draft of the health survey and the Board is in the process of reviewing. Early feedback was that a shorter version may get more responses, but overall it was an excellent survey. Wayne brought up the possibility of doing a web-based form to put on the website. Board members to get comments back to Yvonne by the end of January.6.15.2. CEA Test
Lisa and Michelle sent for further information regarding results and accuracy of the CEA test since there has been some indication that there was some room for error. Lisa will contact Peggy Timm to ask if she would be willing to do additional research on the results of the testing and write an article.6.14.3 Health Clinic Booth at Specialty
Lisa is working on a Health Clinic booth for the Specialty to possibly include CEA DNA test, BAER testing, CERF. Details to be determined.6.16. Health and Rescue Foundation
Chair is still needed. Research needs to be done on how to make the Health and Rescue Foundation it’s own entity within the BCSA6.17. Herding – Claudia Frank
Denise has not received any comments back regarding the Herding Instinct Test form that was submitted previously for review. Denise will follow up.There was a comment sent via the website that stated that there is not enough focus on Herding on the website. Claudia will submit additional articles to Ann Shaw (Webmaster) regarding Herding.
6.18. Historian – Karen Herceg
Michelle removed and sent to Karen historical club records and information on the BCSA’s formation (i.e. AKC application and documentation) to be archived with the AKC. Karen is taking an inventory of what is already in the archives and is having some difficulty obtaining a listing from the AKC. Kelly will contact Karen about going to the AKC in person to obtain the information since Kelly works nearby the AKC offices on Madison Avenue.6.19. Juniors – Mary Beth Overmyer & Linda Follis
Mary Beth and Linda are looking into a BCSA Scholarship program.There will be some type of Juniors activity at the Specialty.
6.20. Judges Education – Carolyn Herbel
The committee is working on the Judges Education presentation and hopes to have it completed by Spring 20056.21. Membership
Final membership renewal postcards have gone out6.22. ROM – Nancy Keller
Nothing to report6.23. Rescue Liaison – Sarah Ruckelshaus-Nicholson
Nothing to report6.24. Versatility and Awards – Tracy Sengupta
Tracy is working on updating the program descriptions to include new competitions. She will submit to the Board when completed.6.25. Website – Ann Shaw
Ann is working on improvements to the site. A contact page was added to direct people to the proper contacts within BCSA to answer questions.Investigating moving to a new ISP, for better service and rates. Payment options are a problem since most require a credit card for payment. Wayne will look into the possibility of a debit card for such transactions.
7. Old Business
7.1. 2004 National Specialty
Final issues with the complimentary hotel rooms were resolved and the books are closed. Beth will be compiling a final report shortly, which Linda and Denise will be using to prepare their 2005 Budget7.2. 2005 National Specialty – Denise Teal and Linda Koutsky
Denise extensively researched every hotel option in the area, but could not find another hotel that had big enough conference rooms for our hospitality and seminars and was also dog-friendly. But, she did negotiate a better specialty rate with the Best Western for this year.
All AKC applications have been submitted
Robin Penland has accepted assignment for sweeps. Lindy Robey has accepted for conformation.
Committee list is on website and is being updated as new volunteers come on board
Derek Pattison of Laughing Coyote Productions will be show secretary for all venues at Specialty.
Entries for all venues will open on 7/15/05 and close on 8/31//05
Hospitality will be open on Monday and Thursday only
Saturday banquet to start later (7:00 PM/7:30PM) and instead of a sit down meal, hors d'oeuvres will be served. There will be no charge for the banquet.
There will be some type of Juniors recognition. Denise to e-mail Linda Follis for details.
Denise will submit a 2005 Specialty budget. Beth to send information from last year’s specialty.
7.3. 2006 National Specialty – Lisa Pruka and Kat Ferruzza
Lisa and Kat have accepted the positions as co-chairs and both will need to sign a contract. Michelle to forward a copy of the last contract to the Board Members for review.
Chris Walkowicz accepted assignment as was approved by Board. This assignment is pending AKC approval.
7.4. Epilepsy Report (ACE: Abolish Canine Epilepsy)
Michelle has received the shirts and has sent some on to Denise. Michelle would like to find someone to take charge of what she has.Ad should be placed in publications such as Clean Run and Working Border Collie
Suggestion was made to perhaps work with the Aussie club in regards to advertising and make it a join effort
8. New Business
8.1. Statutory Agent
Connie Brannen will continue as the BCSA Statutory Agent since it must be a Kentucky resident8.2. BCSA Sponsored Agility Trial
Karen needs donations for the raffle to be held in conjunction with trial. Janet has Border Collie items she inherited that she is willing to donate to this and other BCSA events. She will take an inventory and submit to the Board
Denise motioned that the BCSA donate a $48.00 gift certificate towards a one-year subscription to Clean Run. Laura seconded, all approved
The Board approved paying the Master Course Builder’s entries for one day as a job incentive.
8.3. Specialty Trophy Donation
Denise motioned to have the BCSA contribute $2000 towards the 2005 National Specialty trophy fund. Joyce seconded, all approved.8.4. Northstar Herding Group
Linn Klingle sent a request for the BCSA to donate $50.00 to cover the cost of Border Collie trophies at the Northstar Herding Group Club’s first annual specialty this summer. Beth motioned to send the donation, Joyce seconded, all approved This will be a BCSA supported entry8.5. Judges Education Funding
Carolyn Herbel requested funds to make a presentation at the Herding Group Association of New Jersey in the amount of $375. This will cover travel & hotel expenses and the presentation materials. Board approved.8.6. Advertising Chair
Advertising chair is needed to coordinate advertising for events, health issues, public education, etc. Michelle to solicit membership for a volunteer8.7. Membership Renewal
In the future, membership renewals will not require that the signed form be returned. The membership renewals will specify that by the act of renewing or confirming continued membership, the member is agreeing to abide by the by-laws, code of ethics and other club polices.Lifetime members will be contacted via e-mail to insure that they are still interested and to confirm current address information. Those members who are unavailable via e-mail will be contacted via regular mail.
8.8. Central Kentucky Herding Group
Central Kentucky Herding Group has requested a trophy donation for Highest Scoring Border Collie on the B Course in the amount of $25 per day. Joyce motioned to approve the request, Sally seconded, all approved.
9. Date of Next Board
Meeting
Next regular Board Meeting: Monday, March 7, 2005 at 5:30 PM Pacific Time.
Adjournment Motion:
8:05 PM Pacific Time by motion to adjourn by Wayne Koutsky, second Denise
Teal
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