BOARD MEETING MINUTES May 3, 2004

Members present:
Denise Teal • Joyce Norris • Beth Bartholomew • Michelle Olsen • Linda Koutsky • Karen Herceg • Laura Tomaszewski • Janet Lewis

Call to order:
5:31 pm. Pacific Time by Denise Teal

1.  Recording Secretary’s Report: Michelle Olsen

1.1  Approval of minutes of March board meeting
Minutes of March, 2004 board meeting approved unanimously in Motion 2004-05 (below).

2.   Corresponding Secretary’s Report: Linda Koutsky

• 3/04 received AKC 2003 Annual Report

• 3/04/04 letter from AKC asking for nominations for “Lifetime Achievement Award”

• 3/10/04 letter from AKC notifying clubs that the Parent Specialty Show site Locator is complete and available on the AKC website at www.akc.org/sitelocator.

•  3/12/04 letter from AKC with suggested language to be used on show entry forms if a club decides to opt out of arbitration.

• 3/17/04 notice from AKC that all herding trials at the specialty had been approved.

• 3/24/04 letter from Kentuckiana Tartan Border Collie Club requesting funds to support their AKC A and B course herding trial.

• 3/30/04 letter from Canine Health Foundation.  The Foundation received a donation of $1,371.83 from Nestle Purina from member participation in the dog food weight circle Parent Club Partnership Program.

• 4/12/04 letter to Dog News asking for a printed correction regarding Robert Cole's article, “You Be the Judge” in the March 26, 2004, issue.  Our Judges Education Coordinator should have been listed as Carolyn Herbel.

• 4/20/04 letter and “Border Beanie” to Gerard Baudet, chair of the AKC HEC Committee for his work on correcting what is a first place for a herding championship.

• 4/29/04: Denise received a letter from AKC asking for information about our Breeder Referral program. Denise referred it to Janet Legg (Breeder Referral Chair) to respond. 

• 4/04 Beth received a letter and rescue donation from a member, Linda Koutsky will send a thank-you and acknowledgement.

• 4/04 Linda received a survey from AKC about delegates meetings, etc. (details about how our club reimburses our delegate, location of meetings, timing etc.) Linda will fill it out and consult with the board if she has any question about how to answer any part of it. 

3.  Treasurer’s Report: Beth Bartholomew

3.1  Interim Financial Report

Checking balance:	$19,462.18	.
Savings balance:	$62,136.95	.
Health balance:	$  2,586.16	(included in savings balance)
Rescue balance:	$10,360.90	(included in savings balance)

3.2   Membership Dues
$14,370 in membership dues

3.3  2004 Specialty Income/Expenses
Income: $752 in trophy donation

4.  Interim Business Transacted by US Mail
No mail exchanged in the preceding two months. 

5.  Interim Business Transacted by Email
The following motion was voted on via email since the March Board meeting:

5.1  Motion 2004-05
Motion: to accept the minutes from the March Board Meeting.
Motion made by:  Michelle Olsen
Second: Beth Bartholomew
In Favor: Unanimous.

5.2  Motion 2004-06
Motion: To donate $200 to the Kentuckiana-Tartan Border Collie Club (KTBCC), per their written request, to be used towards the expenses related to hiring stock handlers, and rental of sheep and grounds, for their 2004 Herding Trial.
Motion made by:  Michelle Olsen
Second: Karen Herceg
In Favor: Unanimous.

5.3  Motion 2004-07
Motion: To donate $175 to the 2004 Kentucky Bluegrass Trial to sponsor one of the Novice classes. This donation entitles our club to a full page advertisement in their catalog, which we will use for a "goodwill ad" with our website Address included. 
Motion made by:  Michelle Olsen
Second: Karen Herceg
In Favor: Unanimous

5.4  New Members approved

• Name: Monica Jones
  Address: P O Box 2136, Toluca Lake, CA  91610-0136 
  Phone/email:  818-951-5030 • MODOGS30@ MSN.COM
  Sponsor: Terry Kenney
• Name: Wade and Mary Campbell
  Address: 1661 Campbell Trail, Richardson, TX  75082
  Phone/email: 972/231-3579 • wadecampbell@compuserve.com
  Sponsor: Felicia Whalen
• Name: Mary Patrice Ezzo, VMD, MPH
  Address: 3 Woodside Drive, Richboro, PA   18954
  Phone/email: 215-953-0147 • mpezzo@aol.com
  Sponsor: Wendy Jordan
• Name: Kathie Woods
  Address: 223 W. Hill Ranch Road, Edgewood, NM  87015
  Phone/email: 505/281-0477
  Sponsor: Evelyn Fox
• Name: Antoinette Walker
  Address: 7907 Genery Tr., McCalla, AL  35111
  Phone/email: 205-477-4723 • cookiw20@aol.com
  Sponsor: Sandra Lindenmuth
• Name: Nancy Lindsay
  Address: 135 Haines Ave, New Lenox, IL  60451
  Phone/email: 815-485-9180 • herdnk9@aol.com
  Sponsor: Kay Rieff
• Name: Debra A Tabor
  Address: 9219 MacAllan Rd NE,  Albuquerque, NM   87109
  Phone/email: 515-294-8596
  Sponsor: Patricia Spradley
• Name: Dawn Monroe, DVM
  Address: 2101 Peach Orchard Dr NW, Hartselle, AL  35640
  Phone/email: 256-751-0279 • drmonroe@bellsouth.net
  Sponsor: Marilyn Heinisc
• Name: Coralie Rumbold
  Address: 13901 Sophomore Ln, Ft. Meyers, FL   33912
  Phone/email: 239-768-6554 • otchvel@cs.com
  Sponsor: Nancy Keller
• Name: Lori Davidson
  Address: 23523 Hatteras St, Woodland Hills, CA  91367
  Phone/email: 818-992-1686 • PAWSXLD@YAHOO.COM
  Sponsor: Lynn Erickson

6.  Committee Business

6.1  Health Committee (Laura Tomaszewski, Chair)
Two people have expressed interest in taking over the chair position of the committee. Because this is such a busy time for the club and the Board, it was resolved to postpone any decisions regarding the committee until after the specialty. In the interim, Laura will ask the committee to start working on a specific project, probably the health survey.

6.2  Judges Education Committee
Linnea Klingel is traveling a long distance to put on a Judges Education seminar for our club. It was resolved that we pay her for her travel, lodging and food, because it is such a big time commitment, and it’s hard to find volunteers who are willing and capable of doing it.

6.3  Rescue Committee
Linda Baron would like to find a replacement for the chair position of this committee, and recommended Sarah Ruckelshaus-Nicholson. It was resolved to appoint Sarah to this position. 

7.  Old Business 

7.1  2004 National Specialty: Lisa Pruka, Chair

• Update from Purina via Linda Koutsky: they have re-worked their grounds quite a bit, adding steps from RV area, concrete walkways from RV area & to vendor area, reworked the grass field and added a drainage system, which should cut down on the mud problem. They also have future plans to build a hotel that caters to “doggie events” but no specified date.

• All-Breed Show Conflicts: we still are working on resolution to conflicting shows in the area, where we have to procure letters of agreement for us to hold our event. 

• Ribbon date labels: Linda reminded everyone of the new rule that allows us to not date qualifying ribbons on the front for Obedience, which will save us some money in being able to recycle them year-to-year.

• Committees: still need Show Grounds Chair, Agility Chief Ring Steward, and Games chair.

• Joyce ordered Port-A-Potties already, including TWO handicapped stalls for the whole week, which people like to use for changing clothes etc. because they are extra roomy. 

• Secretary: Sue Friegen from “Caper” will be the secretary for Conformation, Obedience & Agility. Barb Witte will do herding.  

• Banquet: Denise & Michelle chose a caterer & a menu, and have designed an order form. This year we’ll be having a “smorgasbord” style buffet that allows more “mingling” and better use of the space in the small room. 

• Rescue Event: Lisa Pruka is working on finding a rescue group willing to put on a Rescue Benefit night.

• Performance Match: Kat Ferruzza has agreed to chair. She will take pre-entries as well as day-of-show entries; we’ll give a price break for pre-entering, to help us have an estimate of number of participants. Linda K will order rosettes. 

• Handling Seminar before Performance Match from 2-4pm, no charge.

• Tracking Seminar: Lisa Pruka is working with Wally O’Brien Possibly on two half-day sessions, 7-11am and 12-4pm. 

• Seminar: Laura asked Dr. Patterson to do a seminar on epilepsy in Border Collies, he agreed, but he would need expenses covered. The Board agreed this was worth it to have him come out. Laura will follow up with him. Columbia & Minnesota Universities are doing a major epilepsy study; he would cover information about it in his lecture, as well as express their need for BC blood samples and pedigrees to build their database. www.canine-epilepsy.net  

• Premium list/catalog: Claudia Frank, Nancie Mages and all of the committee chairs are working on updating the PL, due to be mailed sometime in June.  

• Herding Approval: AKC has yet to approve herding because two of our judges needed to fulfill their seminar requirements. They have recently, but AKC hasn’t updated their website yet. Laura will contact them and get it changed ASAP. Also, they don’t have our opening date listed correctly, Laura will ask. 

• Jr. Showmanship: will be held both on Saturday & Sunday, before the regular classes. 

• Exhibitor bags: Purina will be giving out free bags again, using the BCSA logo (they can’t use the specialty logo because it’s grayscale, they can only do “line art”). It was considered whether or not to buy our own canvas tote bags with the specialty logo on them, but it was decided they were too expensive to take on this year. So, we’ll try to get them ahead of time and “stuff” them with goodies at the hotel. Last year, there were 189 exhibitors in attendance, 97 of which were BCSA members. 

• Logo items: it was resolved to order nylon Frisbee-like disks with the specialty logo items as a giveaway for BCSA members and new member applications. Other logo items were discussed, such as pens, key tags, tumblers, crate tags, etc but we’ll stick with one item for this year, and look at more for next year. 

• Parade of Champions: Michelle will chair. We’ll use the same closing date as everything else; Linda K will order rosettes for it. Certificates: Michelle will contact Nancie Mages to ask how they did these last year. Wayne Koutsky has agreed to be the MC for the event again.

• Catalog Ads: it was resolved to lower the catalog ad price for BCSA members to $50 ($75 for nonmembers) for a full page ad. 

• Committee Chairs are listed on the website, as well as vacant positions. 

• Tentative Schedule: listed on website.

7.2  2005 National Specialty

• Still looking for a chair.

• Nancie Mages is already working on booking judges. The Board discussed at length the priorities of desiring judges who have attended Judges Education, have Border Collie Breeding experience, as well as show little prejudice against one style of BC over another. It’s hard to find someone who “has everything” and is not perceived as biased. We need to work on a solidified priority list to help us choose from the suggestions.

8.   New Business

8.1  AKC Lifetime Achievement Awards
The Board discussed suggestions for the AKC Lifetime Achievement Award nomination. From the suggested names, it was decided to nominate Claudia Frank for performance, Dr. William Thayne for Companion Events, and Carolyn Herbel for Conformation.

8.2  BCSA Logo items
We are out of BCSA decals in the Store inventory. It was resolved to order a new batch of “magnetic” decals this time. We’ll use these as an incentive for early membership renewal, and will sell the rest in the store.

8.3  AKC Border Collie Stud Book
The Stud Book closes in January, 2006. We need to start work on a petition AKC to extend the open registration for a longer period of time, to continue to expand our registered gene pool. Denise will ask Richard Whorton if he will head this up. Michelle and Janet expressed willingness to help him.

8.4  “Stained” T-Shirt design
Cathy Lester suggested that we have some “stained design” t-shirts made to sell at the specialty and in the BCSA Store, and she offered to create the design for us. The shirts are beautiful and there was definite interest, but Board Members wanted more information on the cost. Denise would ask Cathy to get us a price quote so we could assess the financial feasibility.

8.5  Westminster Kennel Club Website: Border Collie Info Section
WKC asked us to look over our breed write-up on their website and suggest any changes. It was resolved to leave it as-is for now, it links to our website, where people can find more extensive breed information.

8.6  2005-06 Officer Nominees
The Nominating Committee has completed their slate of officers for the fall elections. It will be published in the next Borderlines (thus is not redundantly listed here). August 1^st is the deadline for additional nominees from the membership.

8.7  Herding Event Annual Limitation
Currently, AKC limits the number of herding events a club can offer each year. Claudia Frank has requested that our club lobby to increase this limit. It was resolved to ask Claudia to pursue this, and write a letter on our club’s behalf that would go to the Herding, Earthdog and Lure Coursing Events Committee to consider.

8.8  Historian
Michelle expressed a desire to appoint a Club Historian to capture our club’s initial history. Karen volunteered to do this job. Denise reported that we have five boxes of material in the AKC archives, but we don’t have a complete record of what’s there, or what ought to be sent there. Michelle has some extraneous info on our club’s first events and documentation effort to gain Parent Club status. And, we need to start compiling lists of “achievers”—specialty winners, ROM awardees, Versatility and VCh title holders, firsts in certain categories, etc.—these can go on our website once consolidated lists have been created. Karen can look into what other history we’d like to preserve.

8.9  National in the Northwest Topic
Michelle reported an update on investigation on holding a future National in the northwest states. One idea was to go back-to-back with the Australian Cattle Dog National, which was slated for 2007 in Hillsboro, OR. However, upon further research, the site they were hoping to use is not booking events for 2007 due to construction plans. And, in the meantime, the ACD club has reconsidered their plans and may move that event to California. Michelle and Terry Kenney will research another possible venue in Washington that is able to host large dog events, called Argus Ranch for Dogs in Auburn, WA. Since no chair has stepped forward for the 2005 National, it’s possible we could have the northwest as a backup plan, and do a very limited event there, rather than canceling it altogether. We’d need to make a final decision by this fall, to allow a year to plan the event.

8.10  BCSA Suggestion Box
Judge suggestions have continued to trickle in via the suggestion box.

9.   Date of Next Meeting
Monday July 12^th, 2004, 5:30pm Pacific Time.

Adjournment motion:
7:54 p.m. Pacific Time by Motion to adjourn by Joyce, second Michelle.

Respectfully submitted by Michelle Olsen, Recording Secretary

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Page Updated 08.02.2007