BOARD MEETING MINUTES September 8, 2003

Members present:
Denise Teal • Joyce Norris • Beth Bartholomew • Michelle Olsen • Linda Koutsky • Karen Herceg • Laura Tomaszewski

Absent:
Janet Lewis

Call to order:
5:39 p.m. Pacific Time by Denise Teal

 1.  Recording Secretary’s Report: Michelle Olsen

1.1  Approval of minutes of July board meeting
Minutes of July 7, 2003, board meeting approved unanimously in Motion 2003-12

 2.  Corresponding Secretary’s Report: Linda Koutsky

1. 7/19/03 e-mail request from Stephanie Widyastuti, Jakarta, Indonesia asking for a club logo t-shirt to add to her t-shirt collection.
2. 7/24/03 e-mail from Nancie Mages requesting that BCSA join the NFCC (National Field of Champions Club).  This is a conformation club that requires dogs have a breed championship as well as a title in their group sport to be shown at the show.
3. 7/29/03 e-mail from Purina requesting a copy of Borderlines for their reference library
4. 7/03 ballot for AKC lifetime achievement awards. BCSA voted for Helen Philips, Michelle Billings, and Delmar Smith
5. 7/31/03 e-mail from Claudia Frank requesting guidance on how to compile herding statistics for the Borderlines scoreboard
6. 8/4/03 e-mail from Westminster Kennel Club requesting a narrative and sound byte on Border Collies to be used on their website and read on the air.  Judges Education Chair, Carolyn Herbel prepared the narrative.  It was sent to Westminster on August 25, 2003.
7. 8/27/03 letter from Gordon Heldebrandt, Director, Performance Events, AKC, regarding rescinded Herding Champion titles for Border Collies.  The AKC has rescinded titles on 14 Border Collies due to an AKC computer error in calculating points.
8. 9/5/03 letter from Denise Teal replying to AKC Board about the above letter. Requested that AKC revisit the new herding “first place” rule interpretation and change it back to the original intent, and reinstate any titles earned under the original language and interpretation. Also requesting that in the future, when such questions come up, that AKC staff consult the Herding, Earthdog & Lure Coursing Committee and also the herding breed clubs for guidance on how to best proceed.
9. 9/8/03 letter from Cindi McCawley 5-yo rescue BC requesting breed information. Linda will refer her to Linda Baron for rescue information, send her a copy of the breed information contained on our website, and Robin Penland, a member who lives in the same state (New Mexico).

3.  Treasurer’s Report: Beth Bartholomew

3.1 Interim Financial Report

• Checking balance: $10,002.12

• Savings balance: $61,498.20

• Health balance: $2,341.16 (included in savings balance)

• Rescue balance: $10,056.90 (included in savings balance)

•  It was resolved that a portion of the savings account balance may be shifted to Certificates of Deposit (CDs) if interest rates increase. At this time, the rate of interest earned in our regular savings account is comparable to a CD, so the shift is not warranted.

3.2  Specialty Income/Expenses
Income steadily coming in for: trophy donations, shirts, catalog orders, and catalog ads. Linda reported that Hodges’ Badge will contact Beth shortly with a final bill amount for ribbons. Payment will be sent soon for portable bathrooms.

4.  Interim Business Transacted by Email
The following motion was voted on via email since the July Board meeting:

4.1  Motion 2003-12
Motion: To approve the minutes of the July Board meeting as written.
Motion made by: Michelle Olsen
Second: Karen Herceg
In Favor: unanimous

 4.2  Motion 2003-13
Motion: To approve the request from the Kentuckiana Tartan Border Collie Club to hold their 2^nd annual specialty show and obedience trial.

• Show to be held Friday March 12, 2004.
• Judges: Rhonda Hovan for Conformation, Jeanne Ohmann & Catherine Thompson for Obedience.
• The show will be held as part of the Kentuckiana Cluster, starting at 6pm or following the Kennel Club of Columbus Indiana Best In Show judging.

Motion made by: Michelle Olsen
Second: Linda Koutsky
In Favor: unanimous

 4.3  Motion 2003-14
Motion: To approve the request to hold a BCSA supported show at International Kennel Club on February 21, 2004.  Details:

• Sweepstakes judge will be Dr. Gary L. Sparschu (#6370) who has attended a BCSA Judges' Education Seminar at Gray Summit, and who has agreed not to charge us anything.

• Regular breed and group judge (from their panel) is Ms. Judith Goodin.

• Prize money in sweeps will be divided as last year, 35% retained by the BCSA, 40%, 30%, 20%, 10%.

Motion made by: Michelle Olsen
Second: Beth Bartholomew
In Favor: unanimous

 4.4  New Members approved

• Name: Claire A. Hamilton
  Address: 1810 McRee Mill Road, Watkinsville,  GA  31677
  Phone/email: 706-79-8876, Cham@negia.net
  Sponsor: Holley Grooms

• Name: Derrell and DeAnna Stover
  Address: 100 Smithfield Avenue, Summerville,  SC  29485
  Phone/email: 843-821-2111, Cleanrundog@aol.com
  Sponsor: e and Sharon Wiksten

• Name: Lesley Early and James Alcardice
  Address: 36 Artisan Way, Forestdale,  MA  02644
  Phone/email: 508-539-8139, kippertoast@aol.com
  Sponsor: Jessica Scavetta

 5.  Committee Business

 5.1  Annual Committee Report Compilation
Joyce Norris will be preparing an Annual Committee Reports notebook, which will available in the hospitality room at the specialty. Committees that have not yet sent reports need to submit something for this notebook. Joyce will be contacted all committee chairs requesting this information. Additionally, all committee chairs present at the annual meeting will be asked to give a report. 

5.2  Health & Rescue Foundation (Laura Tomaszewski, Board Liaison)
Richard Whorton has resigned as chair of this committee due to time constraints. We need to find a replacement, preferably a person who has non-profit organization experience. Volunteers with applicable background and experience are being sought. A job description will be posted on Borderlines and Announce.

 5.3  Judges’ Education (Karen Yobbaggy, Board Liaison)
Karen will contact Carolyn Herbel to find out progress on the Judges Education seminar for the specialty. Beth has not yet received the registration checks, so we don’t know how many are signed up to attend, or whether Carolyn is still seeking workers to help put on the seminar.

 5.4  Judges’ Selection Committee (Michelle Olsen, Board Liaison)
It was resolved that BCSA would regularly solicit for judges suggestions via ANNOUNCE and Borderlines. Suggestions should include reasoning why the judge would be desirable, and cannot be anonymous suggestions. An ongoing list of suggestions will be maintained, with no cutoff dates for any particular year, and judges who are suggested multiple times will be treated with higher priority. Judge name suggestions are encouraged for all venues. For now, there will be no formal voting procedure, due to financial constraints and limited resources to conduct such a formal process. And, often, suggested judges simply are not available, affordable, etc. Final discretion on judge choice will be left to the board and event chairs, since the burden lies on them to contact judges and work around their availability and affordability.

5.5  Breeder Referral Committee (Karen Yobbaggy, Board Liaison)
Karen contacted Wendy Jordan and received an email reply promising a committee report shortly, but none has yet been received. The information is still waiting to be posted on the website, and Wendy is fielding requests that she gets, referred to her by AKC.

 6.  Old Business

 6.1  2003 National Specialty: Linda Koutsky, Chair

• Trophy chair: Linda has not been able to get in contact with Carol Braden, our Trophy Chair. The phone numbers she has on record have been disconnected and emails have gone unanswered. Beth reported she’s been regularly receiving checks for trophy donations.

• Parade of Champions: Susan Emerson is not able to come to the Specialty, so cannot MC the POC at the banquet. Denise Teal agreed to serve as the MC.

• Entries:

• Obedience: Saturday 84 entries (regular classes only). Sunday: 79 entries (regular classes only). Obedience is not full, however the Open entries came the closest to filling, Novice A had the smallest entry.

• Obedience Invitational: most of the invited “combined” category dogs are confirmed as planning to attend. A few Novice dogs are coming; Open and Utility entries are small. Some invited entries “moved up” to next level, which was allowed.

• Sweepstakes: Saturday: 41 entries.

• Conformation: Saturday Specialty: 146 entries, including 48 BOB Champions. Sunday conformation show: 118 entries, including 43 BOB entries.

• Agility: 370 entries both days.

• Herding: Started A: Monday: 37 entries, Tuesday: 36 entries. Int./Adv A: Monday: 34 entries, Tues 35 entries. Started B: Monday: 36 (6 alt). Int/Adv B Monday: 27 entries, Tuesday: 25 entries, All B Wed 64 entries. Test classes: 14 in each division

• Professional Superintendent: Linda reported that Carolyn Jonnson has been very nice to work with, and recommends using her again in future years.

• Rosettes & ribbons: order is in to Hodges

• Judging Program: Carolyn has asked Linda to do the judging program. Linda asked Laura Tomsaszewski to help with the Agility portion of this. We will largely use what we had last year, with a few minor changes.

• Website: discussion surrounding how the catalog ads will be prepared for links to our website. Lisa Ochoa will need help as this is a big job. As soon as Michelle can get the ftp site and password for the website, she can start preparing to help with creating these ad websites.

• Judges: Linda is making final arrangements with Missi Roland for judge’s transportation. Michelle may meet one judge at the airport when she flies in Sunday night at 6:40pm.

• Welcome booklet: there were no plans to make a welcome booklet this year. Instead, we’ll post the schedules on a flip chart in the hospitality room. A small sheet of paper with the week’s schedule will also be made available at the host hotel front desk and in the hospitality room.

• Equipment needed: flip chart, dry erase board, and slideshow screen for a PowerPoint presentation for Dr. Keller. Denise will contact hotel to get these things. Laura will contact Dr. Keller to verify that he has his own projector.

• Most Versatile Border Collie Competition: Linda has ordered a very large rosette. We do not yet know what the prize will be; Sharon Savage is still shopping to spend her $200 budget.

• Rescue Banquet Tickets: Joyce asked whether we were supposed to mail ticket orders to Lisa Ochoa or Linda Koutsky, as was published in the last Borderlines. Linda said either person is fine, and she and Wayne Koutsky will continue to sell tickets throughout the week.

6.2  2004 National Specialty: Lisa Pruka, Chair

• Linda Koutsky will be Ribbon Chair for the 2004 National.

• Kay Rieff has agreed to be raffle Chair.

• Nancy Little is working on an agility seminar.

• Lisa Pruka, Specialty Chair, is seeking Obedience, Tracking and Agility chairs. Conformation (Nancie Mages) & Herding (Laura Tomaszewski & Joyce Norris) chair positions have been filled. Lisa is also seeking most other chair positions, such as vendors, hospitality, catalogs etc.

6.3  Revised Standard Acceptance Process
The revised standard passed with an 83% affirmative vote in the second round of balloting. The next step is that it will be published in the AKC Gazette, with a 30-day comment period where members of the fancy may comment to the AKC Board on the revision. After that, the AKC Board will make a final approval decision and notify the BCSA Board.

7.  New Business

7.1  Website
Due to the large workload of updating and maintaining the website, the Board has decided to create a Website Committee, where several people can share the workload. Volunteers are needed to contribute to this effort.

 7.2  BCSA Suggestion Box
A question was submitted asking why the number of times a dog is shown is not included in the ranking statistics. The answer is that this information is not available in the AKC Awards Publication, only the winners are published, and dogs that fail are not listed. There are a number of ways to generating ranking statistics, and the particular method used in our Scoreboards is up to the person doing the compilations.

 7.3  2005 Specialty Chair
It’s time already to begin searching for a Chair for the 2005 Specialty. Volunteers are being sought at this time.

 7.4  AKC Breed Registration Insert
AKC has prepared a draft of an insert with basic information about the Border Collie, which would be included in all new registration packets. The Board has already gone through one round of review/edits, which Sally Davis, the Education Chair, has incorporated. The Board had not had a chance to yet review the second draft, so voting on this issue was postponed and will likely be done via email before the next board meeting.

 8.  Date of Next Meeting
Monday, November 17^th, 2003, 5:30pm Pacific Time.

Adjournment motion:
7:48 p.m. Pacific Time by Laura Tomaszewski, second: Karen Herceg

Respectfully submitted by Michelle Olsen, Recording Secretary.

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Page Updated 08.02.2007