BOARD MEETING MINUTES
May 5, 2003

Members present (all):
Denise Teal • Joyce Norris • Beth Bartholomew (left  early) • Michelle Olsen • Linda Koutsky • Laura Tomaszewski • Karen Herceg • Janet Lewis (left early)

Call to order:
5:34 p.m. Pacific Time by Denise Teal

1.  Recording Secretary's Report: Michelle Olsen

1.1  Approval of minutes of January board meeting
Minutes were approved previously via email, refer to Section 5 for details.

2.  Corresponding Secretary's Report: Linda Koutsky

3.  Treasurer's Report: Beth Bartholomew

3.1  Interim Financial Report
Beth Bartholomew, the Treasurer, has had a death in the family and did not have the current financial balances available for the minutes. She will provide them for publication at a later date, via Announce/Borderlines.

4.  Interim Business Transacted by US Mail
Missi Roland was approved at the March Board Meeting, but her information did not make it into the minutes from that month:

4.1  New Members approved

5.  Interim Business Transacted by Email
The following seven motions were voted on via email since the March Board meeting:

5.1  Motion 2003-08
Motion: to allocate $200 in trophy funds for each venue (Agility, Conformation, Herding, and Obedience) at the 2003 BCSA National Specialty. In addition, to allocate $200 for the Janet Larsen Most Versatile Border Collie Award, also at the Specialty. All totaling a donation of $1,000 towards the Specialty Trophy Fund for this year.
Motion made by: Michelle Olsen
Second: Laura Tomaszewski
In Favor: Unanimous

5.2  Motion 2003-09
Motion: BCSA sponsor of $150 for ad/trophy sponsor of class for the Kentucky Bluegrass Classic herding trial.
Motion made by: Laura Tomaszewski
Second: Joyce Norris
In Favor: Unanimous

5.3  Motion 2003-10
Motion: to approve the minutes from the March Board meeting, as written
Motion made by: Michelle Olsen
Second: Karen Herceg
In Favor: Unanimous

6. Committee Business

6.1  AKC Delegate's Report: Janet Lewis
Janet mentioned that two upcoming meetings are on the west coast, and we probably cannot afford to send her to both. She asked if we'd like to choose which one she wanted to go to. She had a preference of going to California, and the board agreed to send her to that one, and skip the Oregon meeting.

6.2  Border Recorder: Joyce Norris, liaison
Nancy Keller asked for clarification from the board on whether or not there was still interest in the Border Recorder and what direction she should take. The board discussed the issue at length, and determined that we require further financial data from the past Border Recorder book before making any decisions on a future investment. There is ongoing debate on whether to do a printed format, which is more expensive, but more sentimental and gives greatest access; or to do an electronic format on CD, which is much cheaper and gives better quality images, yet may not be viewable by all. The issue will be tabled until the prior data can be studied to determine future feasibility. Member feedback is welcome.

6.3  Standard Committee: Joyce Norris, liaison
Denise spoke with James Crowley, AKC Executive Secretary on Monday May 5th regarding her letter about the standard balloting issue. Mr. Crowley reported that the AKC staff had decided to allow the club to count the ballots now in possession and publish the results to the membership. We'll also immediately report the results to AKC, and they will then determine how we should proceed, based upon the results. Denise will contact Kim & Lois, asking them to re-schedule a ballot counting session and notify the membership of the date.

6.4  Health Committee: Laura Tomaszewski, liaison & Chair
It was recently discovered that our club has an additional $10,000 (donated by Bob Tainsh) in available funding for Canine Health Foundation (CHF) health studies, which we can direct to be spent on whichever studies we feel are most important for our breed. Laura is reviewing various study proposals to decide where our money would be best spent to further the welfare of the breed. It was agreed that we'd focus on two or three studies to begin with. For any other studies that we cannot fund currently, we'd still make contact with the study lead, and offer to disseminate information, articles, requests for study candidates, etc. There is currently a request pending for funding for a Cruciate Ligament Rupture in Border Collies study. Laura decided this issue may not be as high on our priority list as issues like hip dysplasia and seizure disorders, which are more debilitating illnesses with a high incidence in our breed. Membership feedback on health issues of interest to our breed are welcome. Laura will begin to write updates and articles for Borderlines on the activities of the committee and where our club's funding is directed.

6.5  Membership Committee: Linda Koutsky, liaison:
Membership voting can now be done via email, rather than US Mail, to ease processing. The votes will be sent to Michelle Olsen, and the votes will be recorded in club records, and results forwarded to Linda Koutsky and Kay Rieff, the Membership Chair. There will be a nine-day delay from the time the names are submitted to the Board, to the time votes are
submitted, to allow time for discussion.

6.6  General Education Committee: Karen Herceg, liaison:
AKC has contacted our club requesting breed information that would be included in registration materials sent to owners of newly registered Border Collies. This pamphlet would include club contact information, so that new owners could find resources on care, training, health, breeding, etc. Karen is in receipt of a copy of what they are currently sending, which has outdated contact information on it. It was decided to keep using the current material that is being used, but change the contact information to the club's website: www.bordercolliesociety.com, so that it would stay up-to-date and not need to be updated every time the board or a committee chair changed. It was also decided not to put a person's name and phone number, because Janet reported that that person gets flooded with long distance calls and extraordinary requests, which is to be avoided.

7.  Old Business

7.1  2003 National Specialty: Linda Koutsky, Chair

7.2  2004 National Specialty: Lisa Pruka, Chair
Lisa has requested permission to query the membership via an email poll to assess interest in moving the herding trial off of Purina's grounds for the 2004 Specialty. The reason is that the Purina field is small, and Lisa has heard interest in finding a larger location with a more challenging course. Although at this time, the financial feasibility is unknown (Purina's grounds are free-of-charge), the board decided to encourage Lisa to research the possibility, ask the membership for feedback, and return with a proposal. Final determination will be made at that time.

7.3  AKC Lifetime Achievement Award Nominations
Board chose to nominate the following: Claudia Frank for Herding, Helen Phillips for Obedience, and Nancie Mages for Conformation.

8.  New Business

8.1  TDX Test Proposal
Jacqueline Hoye has submitted a proposal for a BCSA-sponsored TDX Tracking Test in Minnesota. The Board approved the request.

8.2  Supported Entry Request
A request from Pat Young, BCSA member, was made to hold a BCSA-supported entry at the Pensacola Dog Fanciers Association Show in March, 2004. Pat requested a donation of $50 by the board for prizes, and all proceeds from a Sweepstakes class will be returned to BCSA. Pat will locate funding for the remainder of the special prizes, which will be offered for Border Collies in obedience and conformation. Pat also reported that the club is hoping to offer a herding instinct test on the grounds, and is seeking help from herding enthusiasts in the area who might be willing to help sponsor this. The Board approved the request to sponsor the supported entry and donate $50. Michelle will send an official letter to the club letting them know the supported entry has been approved.

9.  Date of Next Meeting
Monday July 7th, 2003, 5:30pm Pacific Time.

Adjournment motion:
8:22 p.m. Pacific Time by Michelle Olsen, second: Laura Tomaszewski

Respectfully submitted by Michelle Olsen, Recording Secretary.

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