BOARD MEETING MINUTES January 6, 2003

Members present (all):
Denise Teal • Joyce Norris • Beth Bartholomew • Michelle Olsen • Linda Koutsky • Laura Tomaszewski • Karen Herceg • Janet Lewis

Call to order:
8:35 p.m. Eastern Time by Denise Teal

1.  First order of business: Secretary Positions

• With the new Bylaws, the Secretary Position was divided into two positions: Recording Secretary and Corresponding Secretary. Michelle Olsen had been elected to the "generic" Secretary position, which became Corresponding Secretary with the application of the new Bylaws. The Recording Secretary was to be appointed by the board. In order to identify someone to take meeting minutes, this business was addressed first.
• Michelle Olsen resigned as Corresponding Secretary. Denise Teal moved to appoint Michelle Olsen as Recording Secretary, motion passed unanimously. Denise Teal then moved to appoint Linda Koutsky as Corresponding Secretary, motion passed unanimously.

2.  Recording Secretary's Report: Michelle Olsen
Nothing to report, since this is a new Board.

2.1  Approval of minutes of previous board meeting
Not applicable this time since this was the first meeting of the new board (outgoing board already voted to approve their last set of meeting minutes as one of their final jobs).

3.  Treasurer's Report: Beth Bartholomew

3.1  Transfer of Treasurer's Material
Since the treasurer's funds are in the process of being transferred, an exact account balance report was unavailable. Beth reported that she is in possession of most of the Treasurer's materials, including the bankbooks and new checks; and has already received a check with a new membership application. Most of the club funds have been transferred to new bank accounts local to Beth's place of residence, however $6,000 was left in the old California accounts to cover any outstanding checks. Marit Marino, the outgoing Treasurer, will turn over remaining funds when all outstanding checks have cleared from the old accounts.

4.  Interim Business Transacted by US Mail
No new member applications were received in the past month. No other business transacted by US Mail.

5. Interim Business Transacted by Email

5.1  Maureen Schulz suspension issue
Maureen Schulz notified The Board via email that she was not suspended by the AKC. Denise Teal verified that she was not suspended and that the announcement by AKC was in error. Linda Koutsky will mail Ms. Schulz notice of her restored status.

5.2  Question regarding Color Divisions in Conformation classes at shows
April Quist sent an email message to the board requesting clarification on the definitions of the color classes to ensure that she and other exhibitors don't mistakenly enter the wrong class. (I.e. does a tri-color dog enter the Black and White Class, or AOAC?) The board discussed the issue over email and again during the meeting, but the issue was tabled until Denise Teal could contact AKC to get more information.

6.  Committee Business

6.1 Breeder referral-Wendy Jordan/Janet Legg

6.1.1  Breeder Referral Document draft
This document was prepared by Wendy Jordan. The draft is almost complete, and only requires some small formatting and update changes in order to be ready to post on the website. Karen Herceg will contact Wendy and Janet Legg, co-chairs, to find out status of the final revision.

6.2  Ethics-Glen Kothe

6.2.1  Draft of revised code of ethics
Updated draft was recently sent to the Board for review. The goal is to have a draft ready for membership review in the future, but this process will take significant time.

6.3  Versatility/Awards-Tracy Sengupta

6.3.1  Janet Larson Memorial Trophy (Specialty Versatility Award)
Current draft of scoring system was reviewed, more changes were decided upon. Denise Teal will send the latest revision to the Board, for possible vote at next meeting. It was noted that we need to add to the existing description that winner need not be present at award ceremony to win, the trophy will be mailed if necessary.

7.  Old Business

7.1  2003 National Specialty: Sandy Jones

7.1.1  Budget
Denise Teal had not yet received the proposed budget, so it could not be reviewed and discussed at this Board meeting. Denise will forward it as soon as it arrives.

8.  New Business
These three items were handled at the beginning of the meeting so that the Recording Secretary was named and could take minutes:

8.1  Resignation of Michelle Olsen as corresponding secretary.

8.2  Appointment of Michelle Olsen as recording secretary.

8.3  Appointment of corresponding secretary.

9.  Date of Next Meeting
Monday March 3rd, 2003.

Adjournment motion:
11:23 p.m. Eastern Time by Denise Teal second: Joyce Norris

Respectfully submitted by Michelle Olsen, Recording Secretary.

Minutes unanimously approved by the board via email.

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Page Updated 06.17.2009