BOARD MEETING MINUTES
December 6, 2001

Members present:
Vice President Denise Teal • Treasurer Marit Marino • Secretary Sharon Ferguson • Past President Joyce Herie • Board Members Nancy Little and Emily Czapek

Member absent:
President Fran Hoffman

Call to order:
 Meeting called to order at 5:10 p.m. PST

I. SECRETARY'S REPORT

  1. October 2001 minutes were unanimously approved by the Board.
  2. Sharon received from AKC forms for the National Specialty, including Emergency Planning forms, which she forwarded to 2002 National Specialty Chairperson, Linda Koutsky.
  3. 2001 Annual General Meeting. Because there was no quorum for this meeting and therefore, no club business could be conducted, Sharon will summarize the committee reports for member information only. There was a discussion on the best way to record these reports for the future (put them on the web or in Borderlines).
  4. Interim business conducted by mail:

The following new members have been approved:

There was a discussion on the possibility of saving postage by having April e-mail information on new applicants to the Board, then having the Board members print those out and send them with their votes to Sharon. This was also so that each Board Member would have an e-mail copy of the information. Marit will contact April and ask her to provide the information electronically.

II. TREASURER'S REPORT

  1. BCSA's AKC dues for 2002 have been paid.
  2. Auditor Wayne Koutsky will create a financial report for the 2001 Specialty so that a numerical comparison with the 1999 Specialty can be made. Marit has also given Wayne and Linda the 2001 specialty budget and added in the actual income and expenses. She is also getting the treasury records ready for an audit by Wayne.
  3. Marit provided the actual income and expenses from the 2001 herding trial to 2002 Herding Trial Chairpersons, Claudia Frank and Denise Teal.
  4. Marit sent the BCSA bank account information to President Fran Hoffman and Vice President Denise Teal. She also sent them checks for the BCSA checking account.
  5. Excess profit from the Rescue Benefit in the amount of $541.83 has been transferred from checking to Restricted Rescue savings.
  6. 2 more income checks are needed to arrive before Marit can finalize the 2001 specialty actual figures.
  7. Fundraising: Nancie Mages and Marit are busy promoting Store items and planning fundraising. They will also be handling the auction at next year's banquet.
  8. Specialty income thus far = $64,700.11 and specialty expenses thus far = $44,285.74
  9. The Board reviewed, modified and approved the Operating Budget for 2002
  10. The Board approved transferring funds from checking to regular savings so that more interest can be accrued.
$33,986.14 Checking Account
$ 1,338.09 Savings - Restricted Health Funds
$ 6,457.59 Savings - Restricted Rescue Funds
$ 1,013.30 Regular Savings
$42,795.12 Total


III. COMMITTEE BUSINESS

  1. Affiliate clubs. As of the AGM Meeting, Affiliate Club Chairperson Ruth Deming, has received current officers and membership rosters for four clubs: Border Collie Club of Hawaii, Piedmont Border Collie Club, Border Collie Club of Northern California, and Kentuckiana Tartan Border Collie Club.
  2. AKC Delegate Janet Lewis is getting ready for the December Delegate meeting and will have a report upon her return.
  3. BCSA Announce. As of October 1, 2001, there are 228 subscribers from 580 voting members.
  4. Breed Standard. Now currently working on the Gait and Temperament section.
  5. Breeder Referral. Joyce moved to approve the proposal submitted by Janet Legg and Wendy Jordan with the addition of a health clearance section (not a requirement). The proposal was unanimously approved.
  6. Ethics Committee. Nancy will ask Glen Kothe if he would accept this position.
  7. General Education. Everything is set for the booth at the Eukanuba Classic that will be run by Sandra Lindemuth and Eileen Madrigale. Sandra has the brochures that will be passed out and videos of herding and agility trials will be shown, as well as dogs available for public interaction. The Board approved reimbursing one night's hotel stay for Eileen. The Board also approved reimbursing $20 registration fee to Janet Legg for the booth she hosted for a show in Seattle.
  8. Health. Any questions from the membership should be directed to Health Chairperson, Debbie Brooks, DVM, at DBFlatline@aol.com
  9. Herding Advisory. The proposed changes received by the HAC to the AKC Herding Program are listed on the following website:
    http://www.akc.org/dic/events/perform/proposedrevisions.cfm (link no longer valid 10.09.2004)
  10. Registration/Stud Book. It was decided that Richard Whorton, Emily Czapek and Janet Lewis contact Bob Kelly of AKC and work with him to possibly extend the open registration period 20 or 40 years as is currently done with the greyhound registry.
  11. Judges' Education. Joyce put Richard Whorton in charge as the contact person for the Advanced Herding Institute hosted by the Piedmont Border Collie Club. There have been requests for Judges' Education programs by a kennel club in New Jersey and The International Kennel Club of Chicago (it was suggested that Nancie Mages help with this one).
  12. Judges' Selection Procedure.
    Emily moved and Joyce seconded (all approved) that Nancie Mages be in charge of this committee (she had previously volunteered).
  13. Membership. April Quist requested that lifetime members be required to return renewal forms so that she knows if they are still interested in staying members. The Board unanimously agreed to this change and also voted to change "CEA" on the donations portion to "health" in general. Ruth Deming, affiliate club chair, proposed changing affiliate club dues to $50.00 a year and the Board unanimously agreed to this as well. The Board also discussed the issue of inheritability of a single lifetime membership. It was unanimously decided that a single lifetime membership would end with the life of that member. A family lifetime membership remains in effect until the death of the second member.
  14. ROM. The Honorary ROM and ROMF are tabled for further discussion. The ROM and ROMX were approved by the Board with the following change: Bitches' progeny changed from 7 to 6.
  15. Rescue Linda Baron has agreed to chair the Rescue Liaison position.
  16. Website Michelle Olsen is no longer Webmaster due to connectivity problems. Marit will contact Lisa Ochoa for this position.

IV. OLD BUSINESS

  1. National Specialties. The 2002 National will be held October 15-20 at Purina Farms. The Sweepstakes judge has been approved. The 2003 National needs a show Chairperson. Nancy will ask Susan Burton if she is interested in this position. Linda Koutsky, 2002 Chair, will talk to Brock Fitzgerald at Purina Farms about securing dates for 2003-2006.
  2. Health and Rescue Foundation. The Board does not feel its financial situation is secure enough to make the foundation a line item in our operating budget or to commit any additional funds from any source at this time. However, we may be able to donate additional funds in the future. Any future donations are entirely dependent upon the financial circumstances of the club and approval of the board. BCSA will continue to maintain its own rescue and health restricted funds. These funds are available for disbursement to any organization, including the foundation, upon a showing of need and approval by the board. The Board unanimously approved a $500.00 donation for start-up expenses that will come from the Restricted Funds for Health and Rescue.
  3. BCSA Sweepstakes at the International Kennel Club of Chicago: AKC has granted permission for BCSA to hold a sweepstakes event on February 23, 2002 in conjunction with the IKC of Chicago. Both Nancie Mages and Sharon have been notified.

V. NEW BUSINESS

  1. Judge's Education Chair Joyce Herie will work on a mentor list for anyone, but especially BCSA members who are interested in becoming conformation judges and is asking the membership for suggestions for qualified people. Carolyn Herbel's name came up as one possible person to help with this program.
  2. Calendar:Nancie Mages suggested BCSA appoint someone to put together a calendar showing when dues notices and membership lists go out, deadlines for Borderlines etc. It should be discussed what can be done by e-mail and what must be sent by regular mail. Denise Teal contacted Dr. Kim Green and Dr. Lois Rifner and they agreed to create a timeline/calendar as they write policies and procedures.
  3. Joyce received a request from AKC to clarify the color section of the registration forms and the Standard Committee has taken on this project, currently discussing how the different colors and markings should be classified.

VI. DATE OF NEXT MEETING
February 14, 2002

VII. ADJOURNMENT
Meeting adjourned at 7:50 PST

Respectfully Submitted, Sharon Ferguson, Secretary

 

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