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President Joyce Herie called the meeting to order at 5:35 PST. Present were
Emily Czapek, Linda Baron, Terry Hammond, Marit Marino, Janet Lewis and Helen
Phillips.
1. SECRETARY'S REPORT
The minutes of the Board Meeting of 9/21/00 and revised on 11/17/00 were read.
Janet Lewis made a motion to approve which was seconded by Helen Phillips. All
Approved.
It was pointed out that too many versions of board minutes are floating around
and the Board needs to make sure that the same final version appears in
Borderlines, the web site, and BCSA_ANNOUNCE.
Linda Baron announced that she will be assisted in the counting of election
ballots by Kay Watson, Joel Levy and Tara Campbell on December 17th. Marit will
ship ballots overnight to arrive on December 14th.
2. TREASURER'S REPORT
Financial Summary: As of 11/24/00, the checking account balance was $6,514.86,
and the Savings Account balance was $1,003.50. This includes approximately
$4,000 in Restricted Rescue and Canine Health Funds. These Restricted funds will
be moved to separate bank accounts after January 1, 2001. Technically, this
leaves BCSA with $2,500 with which to operate through the end of the year. Since
the appointment of M. Marino as Treasurer in late April, total BCSA expenditures
were $13,396.90 with income of $13,691.02. Projected expenses through the end of
year include $450 for the November Board meeting plus membership renewal
mailing. Projected income through the end of year includes $2,000 from
membership dues and fundraising activities.
Fundraising: Marit summarized fundraising activities to date. Fundraising
efforts have brought in $4,081 since September. The profit from the Janet Lewis
seminar was $1,355.86, the beanie borders have brought in $1,357 thus far, and
the Chicago area HIC test has brought in $200. An on-line auction is being
considered as a fundraiser for 2001. Marit mentioned that BCSA does not have to
worry about sales tax on sale of items that have been donated to BCSA (e.g., the
beanie borders).
Restricted Funds: Emily requested that Restricted funds be identified as such in
every financial report.
Operating Budget: The club Operating Budget for 2001 was discussed, modified and
approved.
Specialty: Linda has submitted a preliminary specialty budget, and Marit and
Linda will finalize it. Marit mentioned that she would prefer to have specialty
income go through the appropriate event chairs/secretaries, rather than go
directly through the Treasurer. Marit mentioned the possibility of opening a
separate checking account for the specialty.
HIC Test Income: Marit mentioned that the HIC guidelines on the BCSA web site
describe potential income for BCSA resulting from BCSA sponsored HIC tests.
Several HIC certificates were given out during 2000 but BCSA has received no
income. Marit will contact Claudia Frank for clarification regarding how and
when BCSA receives HIC test income.
1999 Specialty: A bill for $662 has been received for photographs taken at the
1999 Specialty. Marit will contact the photographer. Also, the Board continues
to hear rumors of unpaid trophy bills. Marit will contact Karen Rabbitt to
obtain the name/address of the trophy provider.
Committee Budgets: Committee budgets for 2001 received by Marit were approved by
the Board and have been included in the 2001 Operating Budget.
3. COMMITTEE BUSINESS
Affiliate Clubs/Events: Joyce Herie's local border collie club applied for
affiliate club status six months ago but has not yet heard from Barbara Palmer.
Emily will contact Barbara Palmer regarding this matter.
Breeder Referral: Bonnie Harris has reported poor response with breeder
applications. Janet will contact Bonnie and offer assistance.
Bylaws: Board Members have reviewed proposed new bylaws and have submitted
comments to Kim Green and Lois Rifner. Draft bylaws are being finalized for
submission to AKC.
General Education: Lisa Ochoa will begin as Acting Chair on December 7, 2000.
The committee has received a request from Cornell University for educational
materials.
Fundraising: Ann Marie Silverton declined the invitation to chair this
committee. Nancie Mages was appointed Chair for 2001.
Versatility: Tracy Sengupta's proposed budget was approved.
Breed Standard: Susane Joura-Hoffman's proposed committee members were approved.
The committee members are Sharon Ferguson, Carolyn Herbel, Cathy Lester, Sandra
Jones, and Nancie Mages (alternate).
Health: A chair is still needed for this committee and the Board would prefer a
veterinarian. Emily will put an announcement on BCSA_ANNOUNCE.
4. OLD BUSINESS
Web Site Update: The Committee page has had numerous updates and descriptions
will be needed for each committee. The BCSA Membership application form was
recently added. Claudia's numerous updates are the next priority. There was a
question as to whether search engines would locate our new web site rather than
Richard Whorton's former BCSA web site - Marit to test.
Annual Meeting: See minutes prepared by April Quist in Borderlines and sent out
on BCSA_ANNOUNCE regarding the annual meeting held in the San Francisco Bay Area
on October 21, 2000.
Town Hall Meeting: See notes taken by April Quist and reflected in Borderlines
and sent out on BCSA_ANNOUNCE regarding the Town Hall Meeting held by President
Joyce Herie at the Annual Meeting in October.
1999 Treasurer's Receipts: Joyce reported that numerous attempts were made to
contact Barbara Palmer by electronic mail, telephone and certified U.S. mail to
obtain our club receipts for the 1999-2000 review by accountant and Finance
Chair Wayne Koutsky. We have thus far not been able to acquire the needed
documents. The Board has been looking into various means of rectifying the
situation. An attorney has been obtained on a pro bono basis to help us with our
options in this area. This attorney has made various suggestions regarding how
we might come to a resolution. We hope to acquire the treasury receipts soon.
2001 Specialty Update: Contracts have been received from all judges except Roy
Johnson. Herding Instinct may be held on the grounds, but must have a separate
entry form. Trophies will not be given unless donated.
Open Stud Book Update: AKC has requested BCSA plans for increasing border collie
registrations as well as plans for rescue and health activities. Richard Whorton
and Janet Lewis will draft responses.
Affiliate Club Vote: It was decided to allow our 6 affiliate clubs to vote in
the current election of officers.
5. NEW BUSINESS
Advertising Policy: An ad hoc committee was appointed to review the current
advertising policy and make recommendations to the next Board. Helen Phillips
was appointed Chair.
Information Booth: The Board approved an information booth to be hosted at the
Seattle Kennel Club by Janet Legg.
Committee Job Descriptions: Joyce has drafted job descriptions for Obedience,
Agility, Conformation and Tracking committees and will share these with the
Board.
BC Photos for Moss Bow: Moss Bow Show Superintendent has requested Border Collie
pictures for its web site. Photos will be solicited via Borderlines and
BCSA_ANNOUNCE.
Loomis Suspension: Duane and Cheryl Loomis have received a 3 month suspension
from AKC privileges. They would be considered suspended from BCSA privileges for
the same period of time.
AKC Breed Statistics: AKC has offered to make breed statistics available from
its database on an annual basis. This would cost each parent club $400 the first
year and $200 each year after and parent clubs would have to agree on report
format/content. This data was not deemed valuable enough, given our financial
status.
Information Booth at AKC/Eukanuba Classic: AKC has requested that BCSA have an
information booth at the AKC Classic in Florida on December 12, 2001. We will
ask Bob Tainsh about his availability to do this.
Affiliate Clubs and New Bylaws: Our new draft bylaws make affiliate clubs
official BCSA members and give them a vote in club affairs. We understand that
AKC prefers that affiliate clubs do not have a vote in club matters. It was
decided to leave draft bylaws as is and see what AKC says when our new bylaws
are to AKC for review.
Specialty Chairs for 2002 and 2003: Specialty Chairs are needed for 2002 and
2003. Volunteers will be solicited via Borderlines and BCSA_ANNOUNCE.
6. ADJOURNMENT
Meeting was adjourned at 8:25 PST.
Respectfully submitted,
Linda Baron, Secretary
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Page Updated 08.02.2007