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BOARD MEETING MINUTES |
President Joyce Herie called the meeting to order at 5:33 PDT. Present were Emily Czapek, Terry Hammond, Marit Marino, Janet Lewis, Linda Peacock and Helen Phillips
Secretary's Report
The minutes of the board meeting of 3/30/2000 were read with corrections and approved
A notice was received from AKC, which gave approval to a sweepstakes event on 11/26/2000 in conjunction with the Springfield Kennel Club
Treasurer's Report
1. $13, 416.74 transferred from New Mexico
Includes:
a) $6,196.00 deposited by Marit (T Shirts, Borderlines, Dues)
b) $7,220.74 remaining from previous treasurerNew Mexico account was closed as of 5/26/00
2. New Checking Account - Bank of America, Oakland Main Office
a) $1,000 in Savings & earning some interest
b) $12,416.74 in checking account
c) Joyce and Marit have signature authority
d) Checks require 1 signature (not two)
e) All checks to go through Joyce (to comply with 'spirit' of 3/30 & Nov '99 board minutes)
f) Checkbook to arrive momentarily
3. Bounced checks - membership dues
a) Anthony & Margaret Massaro - $50 - Stop Payment
b) Judy De Jong (Australia) - $120 Australian funds
4. Bills waiting to be paid - $3,925 Total
a) $189.24 to Joyce Herie - reimburse for 3/30 Board Meeting Call
b) $ 41.38 to Joyce Herie - reimburse for shipping Robyn records to Marit
c) $650.00 to Marit Marino - reimburse for Officers/Directors Insurance
d) $1,513,77 to Helen Phillips - Mar/Apr Borderlines
e) $1,467.41 to Helen Phillips - May/June Borderlines
f) $63.20 to Terry Sadler - T Shirts expenses
g) $128.00 to Debbie Spence - Tracking Trophies
h) $44.47 to Karen Rabbitt - Herding Instinct Certificates expenses
5. BCSA Computer records
Have created BCSA records in Quicken, will also do so in QuickBooks and compare results
6. Finance Committee
Wayne Koutsky will be an **excellent** resource for procedural matters related to treasury.
7. Audit
Records were received by Wayne
8. June projects
a) set up BCSA records in QuickBooks and compare to Quicken records
b) summarize treasury-related Board decisions from 1999 Board minutes
c) continue working on spreadsheet showing income from 1999 National
d) pay first bills
The board suggested that we might appoint a treasurer just for the Specialty This could be taken care of under standing rules
Helen made a motion that one signature will be sufficient if checks are passed through Joyce Emily seconded and the motion passed Emily moved that Marit pay all outstanding bills. Helen seconded and the motion passed
Marit said that she is looking into bonding information such as who is covered and for how much
COMMITTEES
Nancy Mages was asked to be appointed as a liaison for committee reports Janet moved that she be approved. Helen seconded and the motion was passed
General Education
Emily stated that we have
received copies of brochures that were at a nonmember's house and that we have
two more brochures waiting to be printed when funds are available
Emily asked that Lisa Ochua be appointed acting chair of this committee. Janet
made a motion, Helen seconded and the motion was passed
By-Laws
John Loquinta has asked to be relieved as By-Laws Chair Janet moved that we accept his resignation and Emily seconded. The motion passed
Judges Education
The Border Collie breed tape has been finished Several board members have seen this tape and said that it is excellent The board tabled appointment of a new chair for this committee
Membership
Laura Tomaszewski has resigned as membership chair. Janet moved to accept her resignation,Helen seconded and the motion was passed
Janet moved that April Quist be appointed as the new membership chair.Helen seconded and the motion passed
Standard Committee
Re: Petition The board decided to leave this decision to the next set of officers
Old Business
The nominating committee has been appointed and consists of Emily Czapek,chair,Fran Hoffman,Terry Kenny, Nancy Mages and Felicia Whalen
The board discussed the Versatility award of Ronnie DeLay and Terry Hammond. Emily has consulted with a lawyer who said that the original board vote was legal Janet made a motion that the board reconfirm the board decision and that the awards stand as voted Emily seconded and the motion passes with Helen voting no
Janet made a motion that applications for all existent awards be put on hold until an awards committee can meet and clarify all rules. Emily seconded and the motion passed
Janet made a motion that an awards committee be created which will be charged with creating and/or clarifying all rules that pertain to awards given by the BCSA. Terry seconded and the motion passes
New Business
Emily asked permission for two phone calls for the nominating committee. Janet made a motion that these calls be paid for. Terry seconded and the motion passed
The annual meeting will be held in California on Saturday,Oct 22, 2000 hosted by the BCCNC. More details will follow Janet Lewis has donated a seminar at this meeting with the proceeds to benefit BCSA
Inventory Control
Kathy Sours is making a list of all equipment and supplies that are property of the BCSA Please inform her if you are in possession of anything that belongs to the club
Breeder Referral Network
Becky Beckman will chair a committee to set up a breeder referral program
AKC Gazette Columnist
Betsy Korbonski has volunteered to write a column for the Gazette. She will welcome contributions from members
Rescue Liason Status
Bobbie Farquar remains as our liason
Web Page
The board discussed the
need for a new web page. Helen stated that she knows someone who can do this for
us. The initial cost would be $350 and the monthly fee would be between $19.50
and $79.50 per month depending upon the amount of material we have
Terry moved that we have Helen contact this person and see what he would do for
the least amount of money. Janet seconded and the motion passed . Emily
graciously donated $300 for the initial cost.
Advertising Policy
Janet moved to table this issue until after elections. Helen seconded and the motion passed
The board recommended that in the future, all issues be stated with a pro and con on ballots
Janet moved that the board cancel a special risk insurance policy which has cost the club $3,318. No other club carries this and it had to be bought special.Emily seconded and the motion passed.
Rescue Foundation
Linda is still trying to get this going with the help of Bobbie Farqaur, Lisa Ochua and Terry O'Conner
Specialty 1999
The board is still looking at trophies that have not been given out and rumors of monies due to stock handlers
Specialty 2001
The dates for the 2001 Specialty are October 8-14 and it will be held at Purina Farms
Janet moved that the meeting be adjourned and Emily seconded The meeting was adjourned
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Page Updated 08.02.2007